Edtech.com's Summary

Unitek Learning is hiring an Academic Administrative Assistant to support the Bachelor of Science in Nursing (BSN) Program Director and Dean by managing administrative and operational tasks for the nursing program. The role involves maintaining academic records, coordinating appointments and documentation, assisting with faculty and student support activities, and ensuring compliance with program requirements.

Highlights

Provide administrative support to BSN Program Director and Dean.
Maintain and audit academic and faculty records; manage electronic and hard-copy files.
Coordinate Live Scan appointments and compliance documentation collection.
Operate office equipment and manage document scanning and uploading to platforms such as CVUE, Anthology, and Power BI.
Attend meetings, take minutes, and assist with student and faculty events including graduations and regulatory meetings.
Schedule hiring interviews and support onboarding of new faculty.
Set up and manage CourseKey for clinical rotations and ensure documentation compliance.
Proficient with Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
Requires high school diploma or equivalent and 2+ years of relevant administrative experience.
Compensation ranges from $25 to $29 hourly; benefits include medical, dental, vision, 401K with company match, paid holidays, and tuition assistance.

Academic Administrative Assistant Full Description

Academic Administrative Assistant

San Jose, CA, USA
Full-time
Type of Position : Campus
Compensation: USD 25 - USD 29 - hourly

Company Description

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

Job Title: Academic Administrative Assistant

Department: Academics

Purpose of the Position:

This position provides administrative support to the Bachelor of Science in Nursing (BSN) Program Director/Dean and assists with the overall operations of the nursing program. The role requires the ability to coordinate and balance the needs of a diverse student and faculty population while demonstrating adaptability, initiative, strong organizational skills, and the ability to manage multiple tasks and priorities effectively.

Job responsibilities:

Assist with maintaining academic information tracking sheets.
Assist with scanning and organizing academic documents.
Operate a variety of office equipment, including computers, printers, photocopiers, fax machines, scanners, calculators, and projectors.
Audit faculty records and maintains hard-copy and electronic files for academic programs, notifying appropriate individuals of missing or outdated documentation.
Coordinate Live Scan appointments and follows up on all related documentation.
Assist with updating program-specific forms.
Assist deans and directors with uploading advising records, processing student status changes related to graduation and withdrawals, and maintaining other student records.
Scanning and uploading documents to CVUE, Anthology, Power BI, and various spreadsheets and databases.
Attend meetings on behalf of the Dean, as delegated or needed.
Audit faculty and student files for academic programs and notifies appropriate individuals of missing or outdated documentation.
Travel to various campuses as needed.
Take meeting minutes for faculty, committee, PAC, and student representative meetings.
Assist with student and campus activities, including pinning ceremonies, graduation, and regulatory meetings.
Schedule hiring interviews and conduct follow-up as needed.
Set up and manage CourseKey locations for student clinical rotations.
Collect, track, and manage documentation from faculty and students to ensure compliance with clinical rotation requirements and follow up with individuals as needed.
Order and maintain office supplies.
Coordinate the ordering and distribution of nursing student uniforms each semester.
Assist with onboarding new didactic and clinical faculty.
Maintain regular, in-person attendance on campus or at the designated worksite for up to five days per week, as this is an essential function of the position.
Collaborate on-site with students, faculty, and staff as required by the position.
Perform other duties as assigned.

Qualifications

High school or equivalent certificate.
2+ years of Administrative related experience supporting a team or multiple teams.
Ability to maintain accurate and organized records.
Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
Ability to transition quickly between tasks while maintaining productivity and attention to detail
Strong verbal and written communication skills.
Knowledge of medical terminology or prior work experience in a healthcare setting.

Additional Information

We Offer:

Medical, Dental and Vision starting the 1st of the month following 30 days of employment
2 Weeks’ starting Vacation per year. Increasing based on years of service with company
12 paid Holidays and 2 Floating Holidays
401K with a Company Match
Company Paid Life Insurance at 1x’s your annual salary
Leadership development and training for career advancement
Tuition assistance and Forgiveness for you and your family up to 100% depending on program

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Academic Administrative Assistant

Edtech.com's Summary

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