Edtech.com's Summary

University of South Florida is hiring an Academic Advisor I for the College of Public Health's Office of Undergraduate Studies, which handles advising, student progress monitoring, and graduation certification for undergraduates. The advisor counsels prospective and current majors and minors on course selection, graduation requirements, and university policies. The advisor also evaluates incoming first-year and transfer students' credits, presents at orientation, and runs retention outreach.

Highlights

Advise undergraduate students in the College of Public Health on course selection and hours per term, based on each student's goals and academic performance, to keep them on track for timely graduation.
Run small and large group sessions, in person or virtually, to review progress toward degree requirements, and respond to student and university emails within 48 business hours.
Evaluate AP, IB, AICE, and CLEP scores and prior coursework for first-year and transfer students to place them in USF courses and determine how credits apply to degree requirements.
Pre-register incoming first-year students for a first-semester schedule, meet with incoming transfer students to build theirs, and deliver the orientation presentation.
Support retention programs with outreach on midterm grades, academic standing, registration holds, and registration workshops, including the Finish in Four initiative.
Use Banner, Degree Works, Archivum, Civitas, and other advising platforms, and perform basic statistical calculations such as GPA, weighted averages, and academic probation standing.
Interpret and apply state university system, USF, and College of Public Health policies when advising students, faculty, and staff, and take part in college recruitment and admission events.
Bachelor's degree related to the advisor's responsibilities and at least one year of advising or related academic experience in higher education, with Florida SB 1310 allowing direct work experience to substitute for postsecondary education.
Preferred: a master's degree, two or more years as an academic advisor at a large college or university, knowledge of Florida's State University System and USF policies, and Banner and Oasis experience.
Hiring salary of $50,500 annually.

Academic Advisor I Full Description

Job Description

The Office of Undergraduate Studies is the central location for all undergraduate academic functions in the College of Public Health. This office centralizes student recruitment, pre and post admission advisement, monitoring of student progress and probationary status, certification of students for graduation, maintains student records and College academic files, implements, and evaluates college-wide academic policies related to undergraduates while operating our University wide undergraduate programs. The Office of Undergraduate Studies is led by the Assistant Dean for Undergraduate Studies who is part of the Dean's leadership team. At the USF College of Public Health, diversity, inclusion and social justice are part of our Core Values, and we encourage applications from individuals who have demonstrated their commitment to these values.

Responsibilities

Provide timely and accurate academic advising for undergraduate students in the College of Public Health (specific major). Make recommendations regarding course selection and hours per term based on student's professional goals, interests, and previous academic performance to ensure timely graduation. Advise prospective and current students in the undergraduate major and minor. Perform basic statistical analysis and other mathematical calculations pertaining to advising (e.g. GPA, weighted averages, academic probation, etc.). Respond to student and university emails within 48 business hours.

Interpret and apply SUS/USF/COPH policies and procedures as related to student advising to faculty, students, and staff. Maintain current knowledge of university policies and procedures, academic programs and other programs and services. Assist in conducting small and large group sessions with students face to face and/or virtually to analyze progress towards academic completion of requirements from the university, ensuring students are properly informed regarding specific requirements that must be met for graduation. Facilitate use of university systems such as Banner, Degree Works, Archivum, Civitas, and other platforms for advising and university initiatives.

Evaluate AP/IB/AICE/CLEP scores and previous academic work of FYS and transfer students to ensure proper placement in USF courses and determine how course work will be applied towards satisfying academic requirements at USF. Communicate and clarify the results of course evaluations to students. Collaborate with advising team for Orientation procedures. Send outreach and pre-register incoming FYS students prior to their orientation to ensure they are registered in a first semester schedule. Outreach and meet with incoming transfer students prior to their orientation to provide a schedule. Deliver orientation presentation.

Assist with the organizational and implementation of retention programs that provide the necessary resources to assist students (FYS and transfer) in achieving academic success and retaining them at USF. This includes, but not limited to, outreach to students regarding midterm grades, academic standing, holds preventing registration, participation in registration workshops, monitoring registration, Finish in Four (FIF) etc. Provide advising material and resources for students both via the web and paper form.

Attend and participate in major recruitment activities for the college and admission events. Partake in trainings, presentations, and related conferences regarding advising.

Qualifications

Minimum

Bachelor’s degree related to the Advisor's specific responsibilities.
1+ year of experience in advising or related academic functions within higher education.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor’s degree; (c) Six years of direct experience for a master’s degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred

Master's degree; at least two years of experience as an Academic Advisor for a large college or university; knowledge and experience with Florida's State University System (SUS) and USF policies and procedures; and Banner and Oasis experience.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

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Academic Advisor I

Edtech.com's Summary

Academic Advisor I Full Description

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