Texas State University
Academic Budget Specialist
🇺🇸
San Marcos, TX
🕑
Full-Time
💰
$3,901 - $4,876
per Month
💻
Finance
🗓️
April 17th, 2026
Edtech.com's Summary
Texas State University is hiring an Academic Budget Specialist. This role coordinates all budget-related activities, ensuring compliance with funding sources, managing personnel and grant budgets, and providing monthly reports to research PIs. The specialist collaborates with the department chair on budget planning, advises faculty on budget matters, and analyzes expenditures.
Highlights
- Coordinate budget-related matters including compliance verification and personnel budget changes.
- Use SAP software to monitor and reconcile departmental, grant, and contract accounts.
- Provide budget consultation and planning for department and grant accounts.
- Prepare Personnel Change Requests and manage hiring and salary processes including I-9 verification and HireRight management.
- Manage FTE changes and funding allocations for faculty, students, and staff.
- Research, request quotes, prepare purchase orders, validate invoices, and reconcile purchase receipts.
- Manage faculty and student travel requests, expense reports, and vehicle reservations.
- Assist with departmental event planning and implement related tasks.
- Required qualifications include strong communication skills, proficiency with Microsoft Office Suite (especially Excel), a high school diploma or GED, five years of professional office experience, and current employment at Texas State University.
- Preferred qualifications include a bachelor’s degree, three years of budget management experience, SAP experience, knowledge of PeopleAdmin and HireRight, post-award grant management skills, and familiarity with university policies.
- Monthly salary range: $3,901 to $4,876.
Academic Budget Specialist Full Description
Academic Budget Specialist
Posting Information
Posting Number | 2026469
Posting/Functional Title | Academic Budget Specialist
University Pay Plan Title | Academic Budget Specialist
Location | San Marcos
Department | Department of Geography and Environmental Studies
Recruitment Type | University-Wide Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,901- $4,876
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Experience in a professional role in which it was necessary to communicate with various stakeholders, demonstrating strong interpersonal, oral and written communication skills. Working knowledge, and extensive use in a professional role with Microsoft Office Suite – including Outlook, Word, Share Point and especially Excel. High school diploma or GED, plus at least 5 years of experience in a professional office setting performing administrative and financial duties. Current TXST employee
Preferred Qualifications | Bachelor’s degree or higher At least three years of budget management experience in a professional setting, utilizing financial software for transactions and reporting. Experience using SAP for financial and/or HR tasks. Experience with using PeopleAdmin and Hire Right for hiring of personnel. Working knowledge of post-award grant management. Highly organized and efficient, with extensive use of online file storage and
data sharing in a workplace setting. Understanding of public university policies and procedures.
Job Description | This position coordinates all budget-related matters, including verifying compliance with funding sources, managing personnel and grant-related, budget changes and appointments. The position supports post-award compliance and reporting, tracks expenditures, and provides monthly budget reports for all research PIs. Additionally, this position works with the department chair on budget planning, provides budget consultation to faculty, and conducts expenditure analysis.
Job Duties
Responsible for coordinating all budget-related matters, including verifying compliance with funding sources and managing personnel budget changes and appointments. Use SAP to monitor and reconcile departmental, grant, and contract accounts. Provide budget consultation and planning for department, grant, and contract accounts including entering and tracking temporary and summer budget requests to AA Budgets. Prepare PCRs for grant and contract funded hires and faculty summer salary including completion of and verification of I-9 forms for new employees and manages personnel items in HireRight. Manage FTE changes and funding allocations for faculty, students, and staff for all grants, contracts, and faculty summer salary. Consult with faculty and the department chair to provide recommendations on budget and financial questions, decisions, risks, practices, rules, and processes. Research, request quotes, and prepare purchase orders. Validate invoices for purchase orders and Goods Receipts, research discrepancies, and reconcile Goods Receipts to items received on purchase orders. Contact vendors about damaged, lost/late, or return orders. Manages faculty and student travel request and expense reports. Manage vehicle reservations in conjunction with conferences, travel, and class field trips. Assist with departmental event planning and implementation. Perform other duties as assigned.
Additional Information to Applicants |
Job Open Date | 04/17/2026
Job Close Date (posting closes at midnight) | 05/03/2026
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/56789
Posting/Functional Title | Academic Budget Specialist
University Pay Plan Title | Academic Budget Specialist
Location | San Marcos
Department | Department of Geography and Environmental Studies
Recruitment Type | University-Wide Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,901- $4,876
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Experience in a professional role in which it was necessary to communicate with various stakeholders, demonstrating strong interpersonal, oral and written communication skills. Working knowledge, and extensive use in a professional role with Microsoft Office Suite – including Outlook, Word, Share Point and especially Excel. High school diploma or GED, plus at least 5 years of experience in a professional office setting performing administrative and financial duties. Current TXST employee
Preferred Qualifications | Bachelor’s degree or higher At least three years of budget management experience in a professional setting, utilizing financial software for transactions and reporting. Experience using SAP for financial and/or HR tasks. Experience with using PeopleAdmin and Hire Right for hiring of personnel. Working knowledge of post-award grant management. Highly organized and efficient, with extensive use of online file storage and
data sharing in a workplace setting. Understanding of public university policies and procedures.
Job Description | This position coordinates all budget-related matters, including verifying compliance with funding sources, managing personnel and grant-related, budget changes and appointments. The position supports post-award compliance and reporting, tracks expenditures, and provides monthly budget reports for all research PIs. Additionally, this position works with the department chair on budget planning, provides budget consultation to faculty, and conducts expenditure analysis.
Job Duties
Responsible for coordinating all budget-related matters, including verifying compliance with funding sources and managing personnel budget changes and appointments. Use SAP to monitor and reconcile departmental, grant, and contract accounts. Provide budget consultation and planning for department, grant, and contract accounts including entering and tracking temporary and summer budget requests to AA Budgets. Prepare PCRs for grant and contract funded hires and faculty summer salary including completion of and verification of I-9 forms for new employees and manages personnel items in HireRight. Manage FTE changes and funding allocations for faculty, students, and staff for all grants, contracts, and faculty summer salary. Consult with faculty and the department chair to provide recommendations on budget and financial questions, decisions, risks, practices, rules, and processes. Research, request quotes, and prepare purchase orders. Validate invoices for purchase orders and Goods Receipts, research discrepancies, and reconcile Goods Receipts to items received on purchase orders. Contact vendors about damaged, lost/late, or return orders. Manages faculty and student travel request and expense reports. Manage vehicle reservations in conjunction with conferences, travel, and class field trips. Assist with departmental event planning and implementation. Perform other duties as assigned.
Additional Information to Applicants |
Job Open Date | 04/17/2026
Job Close Date (posting closes at midnight) | 05/03/2026
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/56789
Applicant Document
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a current Texas State University employee?
- Yes
- No
Similar Jobs
Finance Services Analyst
University of California - Irvine
🇺🇸 Irvine, CA
Associate Director Financial Business Systems
Texas Christian University
🇺🇸 Fort Worth, TX
Administrator of Financial System Group (Financial System Specialist IV)
Kentucky Community & Technical College System
🇺🇸 Hybrid - Versailles, KY
Fractional VP of Finance
Pursuit
🇺🇸 Hybrid - Long Island City, NY
Senior Analyst, Financial Planning & Analysis
Uncommon Schools
🇺🇸 New York, NY
