Academic Coordinator, Assessment and Program Evaluation

Job Profile:

Academic Advisor 2

Job Family:

Academic Advising

Time Type:

Full time

Max Pay - Depends on experience:

$60,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Academic Coordinator, Assessment and Program Evaluation supports curriculum and is responsible for aiding faculty in assessment creation, data analysis, and institutional outcomes reporting.  This position interfaces with all other departments, including foundational sciences and clinical faculty, other Office of Assessment and Evaluation Staff, student development, and curriculum staff. 

This position is within the Office of Assessment and Evaluation, and supports institutional effectiveness through consultation with staff, faculty, and community partners on the development of instruments and experimental designs. Work is informed by standard principles of measurement, assessment, and evaluation, including classroom examinations, faculty and staff evaluation formats, and academic program development and evaluation.

Salary Range: $48,600 - $60,000; Depending on experience

Essential Duties:

• Coordinate assessment and evaluation activities for the medical program.

• Monitor and follow-up on the completion of student evaluations and faculty assessment of medical students.

• Assist with collecting final grades to meet ASU and LCME deadlines.

• Liaise with faculty to construct formative and summative assessments in the LMS (Elentra) and testing software (NBME).

• Evaluate medical program assessment and evaluation effectiveness to develop improved methods, devise evaluation methodology and implement, analyze results and recommend and/or take appropriate action.

• Handle and secure highly sensitive and classified testing materials and student information.

• Proctor quizzes and exams in-person 

• Review program documents independently or in conjunction with supervisor to help make decisions pertaining to the assessment process for the medical program.

• Prepare reports and records on program activities, progress, status, or other special reports for leadership and program evaluation.

• Regular activities require ability to quickly change priorities

• Regular review of completed tasks.

• Use critical thinking to make decisions and/or analyze and report data/results of tests conducted.

• Deliver presentations to a variety of audiences.

• Initiate confidential correspondence on behalf of the program.

• Work both independently and within a complex structured team.

• Able to exercise judgment within generally defined practices & policies to determine appropriate action.

• Professional representation of department/programs

• Monthly formal check-in meetings with supervisor on goals and professional development.

• Use office equipment.

• Schedule appointments and maintain calendars.

• Other duties as assigned.

Desired Qualifications:

• Bachelor's degree required; preferred in education, healthcare, or related field.

• 2-4 years of experience in academic administration, preferably in medical or health professions education.

• Strong organizational and time management skills.

• Excellent verbal and written communication.

• Proficiency in office and education technologies (e.g., Microsoft Office, learning management systems, student information systems).

• Ability to work independently and collaboratively in a fast-paced environment

• Skill in performing detailed numerical computations. 

• Skill in preparing detailed reports on a timely basis

• Ability to clearly communicate to perform essential functions

• Work collaboratively across various departments, as well as with diverse populations and groups across the University

• Use computers effectively - including inputting, reviewing, retrieving information, extended periods of viewing screen, and using mouse and keyboard

• Ability to use calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copier

• Use of basic math and a calculator

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse

• Frequent physical demands may include stooping, bending, crawling under/around objects, reaching, lifting and pushing objects of varying weights up to up to 20 pounds (light) 

• May be required to perform tasks in the field within and/or across University campuses

• In-person position only

• Position may involve shared offices/space

• This position is full-time, and the incumbent should generally be available Monday - Friday, 8am-5pm, however an alternate work schedule may be required on occasion.

• The primary work location is the Downtown Phoenix campus, but a presence on other campuses or at off-campus locations may be required.

Department Statement:

The John Shufeldt School of Medicine and Medical Engineering at Arizona State University, a flagship component of the broader ASU Health initiative, is boldly re-imagining medical education by merging clinical medicine, biomedical science, engineering, and technology into one integrated student experience. Built from the ground up for today's health-care challenges, the school trains physicians who not only provide exceptional patient care but also lead innovation, applying artificial intelligence, advanced diagnostics, and human-centered design to transform the future of medicine.

Currently located on ASU's Tempe campus, the Shufeldt School of Medicine will be headquartered on the Downtown Phoenix campus with operations transitioning in Spring 2026. The school has received preliminary accreditation from the Liaison Committee on Medical Education (LCME) and is preparing to welcome its inaugural class in Fall 2026.

By educating physician-engineers fluent in medicine, engineering, and the humanities, the John Shufeldt School of Medicine and Medical Engineering is creating leaders who will rethink how care is delivered, measured, and improved — for Arizona's communities and beyond.

Join us as we shape a new model of medical education and build the future of health care.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20373.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.