Edtech.com's Summary

Arizona State University is hiring an Academic Personnel Specialist Sr. The role provides advanced support for academic personnel processes at the Sandra Day O'Connor College of Law, acting as the primary liaison between various academic and administrative units. The Specialist manages complex personnel actions including faculty hiring, promotion, tenure, sabbaticals, and ensures compliance with university policies.

Highlights

Manage and coordinate academic personnel actions such as faculty hiring, promotion and tenure processes, annual evaluations, sabbaticals, and emeritus nominations.
Interpret and explain university and ABOR policies to faculty and leadership.
Provide training and troubleshooting on APARS/Interfolio, RPT, Faculty Search, and ASU Vita systems.
Support and coordinate high-level committees including promotion and tenure and sabbatical committees.
Draft and process complex academic personnel documents including offer and promotion letters.
Maintain confidential personnel files and ensure accuracy of materials submitted to the Provost’s Office.
Develop tracking tools and refine procedures to streamline academic personnel processes.
Lead special projects related to faculty affairs, system implementation, and compliance initiatives.
Work closely with the Provost’s Office, Office of General Counsel, and other university partners.
Requires a Bachelor's degree and five years of relevant experience or equivalent; expertise with Interfolio/APARS, RPT, and faculty review systems preferred.
Salary range is $65,000 to $70,000 per year, depending on experience.

Academic Personnel Specialist Sr. Full Description

Job Profile:HR Services Specialist 3

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$70,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job profile Summary:
Serves as a resource within the college to perform HR activities and advises on policies, procedures, statues, and laws to ensure all human resources transactions are processed in accordance to policy and law.

Job Description:

The Sandra Day O'Connor College of Law seeks an Academic Personnel Specialist Sr. who provides advanced, professional-level support for the full range of academic-personnel processes within the College of Law. This role serves as a subject-matter expert on faculty and academic-professional personnel actions and is the primary liaison between academic units, the Dean's Office, the Office of the University Provost, and other university partners. The Senior Specialist interprets policy, ensures compliance, manages complex personnel reviews, and leads or oversees major academic-personnel functions such as promotion and tenure, faculty hiring, sabbaticals, and multi-year reviews.

Salary Range: $65,000 - $70,000 per year; DOE

Essential Duties:

Manage and coordinate complex academic-personnel actions, including:
Tenure-track and career-track faculty hiring
Promotion & Tenure (P&T) processes, committee coordination, and Provost Office submissions
Career-track and academic professional promotions
Annual performance evaluations
Probationary reviews and continuing appointment processes
Sabbatical applications and approvals
Emeritus/emerita nominations
Ensure accuracy, compliance, and timely completion of all actions in accordance with ASU, college, and ABOR policies.
Serve as the college's recognized expert on academic-personnel policies, regulations, and procedures.
Interpret and explain university and ABOR policies to faculty, directors, chairs, and senior leadership.
Provide training, consulting, and troubleshooting on APARS/Interfolio, RPT, Faculty Search, ASU Vita, and related systems.
Monitor policy updates and implement required changes to unit processes.
Support and coordinate high-level committees such as promotion & tenure committees, sabbatical committees, and academic-personnel review committees.
Advise faculty leadership on required timelines, workflow steps, confidentiality practices, and documentation standards.
Prepare meeting materials, guide committee members through system use, and ensure procedural integrity.
Draft, review, and process complex and sensitive academic-personnel documents, including offer letters, reappointment letters, promotion/tenure letters, and sabbatical approvals.
Oversee the collection, organization, and accuracy of academic-personnel materials submitted to the Provost's Office.
Maintain and secure confidential personnel files in accordance with university standards.
Develop and manage tracking tools for deadlines, reviews, and compliance requirements.
Develop, implement, and refine operating procedures to streamline academic-personnel processes.
Lead special projects related to faculty affairs, review cycles, system implementation, and compliance initiatives.
Represent the college in university-wide meetings or working groups related to academic personnel, policy, or systems.
Work closely with the Provost's Office, Office of General Counsel (OGC), and other administrative partners.
Support strategic initiatives and academic-personnel planning by the Dean.

Desired Qualifications:

Preference will be given to ASU candidates.
Experience in academic-personnel administration, faculty affairs, or higher-education policy.
Demonstrated expertise with Interfolio/APARS, RPT, ASU Vita, and faculty-review systems.
Experience coordinating promotion and tenure processes at a college or university level.
Strong writing/editing skills and familiarity with academic personnel correspondence.
Ability to manage multiple complex workflows in a deadline-driven environment.
Experience advising leadership and committees on policy and procedure.
High attention to detail and ability to maintain strict confidentiality.

Working Environment:

Office setting with prolonged computer use.
High volume of work during annual review and P&T cycles.
Frequent interaction with faculty, chairs, directors, deans, and Provost Office staff.
Must be able to manage sensitive situations with professionalism, discretion, and diplomacy.
Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Receive and participate in regular review of completed tasks for achievement of established objectives.

Department Statement:

The Sandra Day O'Connor College of Law at Arizona State University is one of the nation's preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and the top 20 Public Law school in the Nation by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests, and the career services resources to help land their ideal jobs. Additionally, ASU Law's LEED Gold certified building in downtown Phoenix is steps away from the legal, political, and economic heart of Arizona. For more information, visit law.asu.edu.

Driving Requirement:Driving is not required for this position.

Location:Campus: Downtown Phoenix

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15658.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description