Edtech.com's Summary

Arizona State University is hiring an Academic Program Assistant. The role supports the administration, coordination, and evaluation of the Rural Health Professions Program and AHEC Scholars Program, contributing to student engagement, academic program delivery, community partnerships, data management, and event coordination to serve rural and medically underserved populations.

Highlights

Support daily administrative, fiscal, and operational functions of RHPP and ASP program activities.
Coordinate with faculty, healthcare partners, community agencies, and program sponsors.
Provide student services including engagement, program participation, admissions, enrollment tracking, and communications.
Manage and analyze large datasets using Salesforce, REDCap, Qualtrics, and Excel; develop surveys and prepare reports.
Develop and maintain community and healthcare system partnerships to support curriculum and student placements.
Plan and coordinate program-sponsored events such as the RHPP Annual Conference and regional rural health conferences.
Use Microsoft Office Suite with advanced Excel and mail merge skills for administrative support.
Part-time position with hourly pay ranging from $24.75 to $27.00 depending on experience.
Requires a High School Diploma and three years of relevant experience or equivalent combination of training and experience.
Bilingual English-Spanish proficiency and experience in project coordination and event planning are desired.

Academic Program Assistant Full Description

Job Profile:Academic Program Assistant 3 Non-Exempt

Job Family:Academic Program Management

Time Type:Part time

Max Pay - Depends on experience:$27.00 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports the day-to-day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be educational, or service oriented, and may exist as a subset of an integrated funded program activity.

Job Description:

Under the direction of the Project Director, this position supports the administration, coordination, and evaluation of the Rural Health Professions Program (RHPP) and AHEC Scholars Program (ASP). The role contributes to student engagement, academic program delivery, and community-based learning initiatives focused on rural and medically underserved populations.

The Academic Program Assistant provides operational, administrative, and technical support for program activities, including community partnership development, data management, reporting, and event coordination. This position plays a key role in ensuring program effectiveness, supporting student experiences, and maintaining compliance with grant and institutional requirements.

Position Salary Range: $24.75 - $27.00 per hour; DOE

Essential Duties:

Program Administration & Operations:

Support day-to-day administrative, fiscal, and operational functions of RHPP and ASP program activities.
Assist in administering and evaluating program effectiveness, including tracking outcomes and supporting continuous improvement efforts.
Coordinate with internal and external stakeholders, including faculty, healthcare partners, community agencies, and program sponsors.

Student Services & Engagement:

Provide support across student-facing services including engagement, program participation, and experiential learning coordination.
Assist with student program logistics, including admissions-related processes, enrollment tracking, and program communications.

Data Management & Reporting:

Manage and analyze large datasets related to student rotations and program outcomes using Salesforce, REDCap, Qualtrics, and Excel.
Develop and administer surveys; perform data entry, validation, and analysis.
Prepare monthly and quarterly reports for program leadership, sponsors, and stakeholders.
Maintain secure databases and ensure data integrity across platforms.

Community Engagement & Program Development:

Develop and maintain partnerships with community agencies and healthcare systems to support curriculum and student placements.
Assist in aligning academic programming with community and workforce needs in rural and underserved areas.

Event & Conference Coordination:

Support planning and execution of program-sponsored events, including the RHPP Annual Conference, regional rural health conference, and interprofessional events.
Coordinate logistics such as scheduling, communications, materials preparation, and stakeholder engagement.

General Administrative Support:

Utilize Microsoft Office applications, including advanced Excel functions and mail merge, to support program operations.
Provide hands-on administrative, technical, and operational support contributing to regular university functions.
Participate in program-related travel to rural areas of Arizona as needed.
Other duties as assigned.

Desired Qualifications:

Experience in project coordination.
Experience planning conferences or large-scale events.
Bilingual proficiency in English and Spanish.
Knowledge of project coordination and student services functions.
Strong organizational, analytical, and problem-solving skills.
Ability to manage multiple priorities and large datasets with accuracy.
Effective written and verbal communication skills.
Ability to work collaboratively with various stakeholders.
Proficiency in Microsoft Office Suite and data management platforms.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
Required to stand for varying lengths of time and walk moderate distances to perform work.
Regular use of standard office equipment including computers, printers, and telephones.
May require travel to rural and underserved communities throughout Arizona.

Department Statement:

The Edson College of Nursing and Health Innovation is distinguished as a model for excellence and inspiration in nursing and interprofessional practice, education and research to advance knowledge and innovative practice models, and new solutions to optimize the health and well-being of our local, national and global communities.

Project Statement:

The Academic Services and Student Experience unit supports student success through innovative programming, community engagement, and workforce development initiatives. The Rural Health Professions Program (RHPP) and AHEC Scholars Program (ASP) are designed to prepare a skilled healthcare workforce committed to serving rural and medically underserved communities across Arizona.

Driving Requirement:Driving is not required for this position.

Location:Campus: Downtown Phoenix

Funding:Grant Funded

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$22442.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:A fingerprint check is not required for this position.

Original Job Description