Edtech.com's Summary

The Pennsylvania State University is hiring an Academic Program Coordinator – Intermediate Support - Advising. The role involves managing administrative and operational functions of the Academic Advising Office, supporting the Director of Biology Advising, advisors, faculty, and undergraduate Biology students by setting up schedules, maintaining records, facilitating course enrollments, and coordinating various academic processes.

Highlights

Coordinate class schedules, events, and final exams for Biology courses
Maintain student records and provide information to students, parents, faculty, and staff
Assist with drop/adds, course scheduling, adviser assignments, and graduation checks using LionPath, the Optimizer, and 25 Live
Process Entrance to Major (ETM) requests and enroll students in BIOL and Marine Science minors
Set up course controls, student rating surveys (SEEQs), and monitor weekly course enrollments
Support Office of Disability Services accommodations and New Student Orientation activities
Required education: GED or High School diploma plus 2+ years relevant experience or equivalent combination
Flexible work arrangement combining remote and on-campus work
Salary range: $38,300 - $55,500
Benefits include comprehensive medical, dental, vision coverage, retirement plans, paid time off, and a 75% tuition discount for employees and eligible family members

Academic Program Coordinator – Intermediate Support - Advising Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Eberly College of Science Department of Biology is seeking an Academic Program Coordinator - Intermediate Support to support the administrative and operational functions of the Academic Advising Office and assist the Director of the Biology Advising, advisors, faculty at large, and undergraduate Biology students.

Duties and Responsibilities:

Setting up class schedules and events for upcoming semesters.
Maintaining student records.
Providing information to students, parents, faculty, and staff.

Experience with LionPath, the Optimizer, and 25 Live is strongly preferred in assisting with:

Drop/adds.
Scheduling courses, rooms, and events.
Adviser assignments.
Adjusting academic requirement reports.
Performing graduation checks and clearances.
Processing ETM (Entrance to Major requests).
Monitoring weekly course enrollments.
Enrolling into the BIOL and Marine Science minors.
Setting up course controls, and setting up SEEQs for all Biology classes.
Scheduling final exams for all Biology classes.
Scheduling student rating surveys. Other duties include running LionPath reports and maintaining statistical records; keeping forms and advising materials up to date; sending out mass e-mails to students; ordering supplies as necessary; answering phones, participating in meetings as required; assisting in organizing ODS (Office of Disability Services) accommodations; assisting with NSO (New Student Orientation).

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description