Academic Program Manager

Edtech.com's Summary

University of Utah is hiring an Academic Program Manager for its Science Research Initiative (SRI) in the College of Science. The Program Manager leads daily operations across SRI initiatives, recruits and supervises student ambassadors, coordinates events and courses, manages budgets and travel, and collaborates with leadership to scale and improve programs supporting undergraduate researchers and postdoctoral fellows.

Highlights

Lead daily operations across multiple SRI initiatives including research streams, Career Accelerator Program, and ACCESS Scholars programming.

Recruit, supervise, train, and manage a team of student ambassadors handling logistics, events, and communications.

Oversee event programming such as retreats, speaker series, symposiums, and interview processes for Postdoctoral Fellows.

Coordinate courses including section requests, scheduling, and teaching assistant onboarding.

Manage program travel, scholarship administration, purchasing, and budget tracking in line with university policies.

Supervise program communications and collaborate with marketing on promotional campaigns and website content.

Contribute strategic insights to enhance program impact and adapt operations as the program expands.

Required qualifications include a bachelor's degree with 3 years of experience in budget, grant, and program management or equivalent experience.

Preferred experience includes working in academic or research settings, familiarity with university systems (CIS, UShop, PeopleAdmin, MyTime), supervising student workers, and managing budgets or scholarship programs.

Compensation ranges from $50,000 to $61,710 annually for this full-time, executive-level position.

Academic Program Manager Full Description

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Announcement

Details

Open Date	05/11/2026
Requisition Number	PRN45004B
Job Title	Academic Program Manager
Working Title	Program Manager
Career Progression Track	E
Track Level
FLSA Code	Executive
Patient Sensitive Job Code?	No
Standard Hours per Week	40
Full Time or Part Time?	Full Time
Shift	Day
Work Schedule Summary	Traditional office hours, M-F 8 am – 5 pm with some evening and weekend commitments, as required.
VP Area	Academic Affairs
Department	00113 - College of Science-Dean
Location	Campus
City	Salt Lake City, UT
Type of Recruitment	External Posting
Pay Rate Range	$50,000 - $61,710
Close Date	08/31/2026
Priority Review Date (Note - Posting may close at any time)	06/12/2026
Job Summary	The Science Research Initiative (SRI) in the University of Utah’s College of Science invites applications for a Program Manager. SRI is a dynamic, rapidly growing program that connects undergraduate students with research experiences, career development, and a community of scientists through several integrated initiatives, including SRI research streams, the Career Accelerator Program (CAP), First Experience (SCI 1500), and ACCESS Scholars programming. Since its founding, SRI has served more than 700 undergraduate students, and in the coming year will support 13 Postdoctoral Research Fellows alongside continued program expansion. The Program Manager leads the operational side of SRI, working alongside the Director, Associate Directors, Postdoctoral Fellows, and stream leaders to ensure programs run smoothly, scale effectively, and deliver a high-quality experience to students and Fellows. This role recruits, supervises, and develops a team of SRI student ambassadors who carry out day-to-day logistical and administrative tasks — allowing the Program Manager to focus on program strategy, systems, partnerships, and team leadership. This is a high-level, high-visibility role within a program that is growing quickly and has strong institutional support. The right candidate is an experienced program leader who thrives in a dynamic environment, builds and develops effective teams, and is committed to the success of undergraduate researchers.
Responsibilities	Program Leadership & Operations Lead day-to-day operations across all SRI initiatives — research streams, CAP, SCI 1500, SCI 2715, and ACCESS programming — ensuring consistent, high-quality delivery Partner with the SRI leadership team to translate program priorities into operational plans, timelines, and systems Identify opportunities to improve, scale, or evolve programs based on student outcomes, feedback, and growth Student Experience & Ambassador Team Recruit, supervise, train, and develop a team of SRI student ambassadors who support program logistics, events, communications, and student onboarding Hold responsibility for hiring, scheduling, and performance management of the ambassador team Foster a cohesive, high-quality student experience across SRI’s integrated initiatives Events, Recruitment & Course Coordination Oversee SRI and CAP event programming, including retreats, speaker series, the annual symposium, and Postdoctoral Fellow interview processes Direct the SRI student application, review, and onboarding processes Coordinate course operations for SCI 1500 and SCI 2715, including section requests, scheduling, and TA onboarding Finance, Travel & Procurement Oversee program travel, scholarship administration, and conference/publication funding for students, Fellows, and stream leaders Manage program purchasing through UShop and the university PCard in line with U of U policy Help maintain operational systems for budget tracking and policy documentation in collaboration with leadership Marketing & External Engagement Oversee program communications, including the weekly SRI newsletter and student-facing updates Partner with College of Science marketing on website, materials, and promotional campaigns Represent SRI at College of Science and university-wide events, and at external conferences Strategic Contribution & Continuous Improvement Contribute insights and recommendations to strengthen SRI’s impact and inform leadership decisions Adapt to evolving priorities and take on new areas of responsibility as the program grows This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.
Minimum Qualifications	Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences	Experience working in a university, research, or academic program setting Familiarity with University of Utah systems (CIS, UShop, PeopleAdmin, MyTime) Experience supervising student workers, ambassadors, interns, or other emerging leaders Demonstrated ability to take ownership of complex projects and drive them forward with minimal direction Entrepreneurial mindset and comfort operating in a dynamic, evolving environment Experience with student recruitment, onboarding, or academic advising support Experience managing budgets, processing reimbursements, or administering scholarship programs Demonstrated ability to develop and document administrative processes and policies
Type	Benefited Staff
Special Instructions Summary
Additional Information	The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.edu https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
* How many years of experience do you have in budget, grant and program management?
- Less than 1 year
- 1 year or more, but less than 3 years
- 3 year or more, but less than 5 years
- 5 year or more, but less than 8 years
- 8 years or more
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu

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Original Job Description

Toggle navigation

Academic Program Manager Bookmark this Posting Print Preview | Apply for this Job

Announcement

Details

Open Date	05/11/2026
Requisition Number	PRN45004B
Job Title	Academic Program Manager
Working Title	Program Manager
Career Progression Track	E
Track Level
FLSA Code	Executive
Patient Sensitive Job Code?	No
Standard Hours per Week	40
Full Time or Part Time?	Full Time
Shift	Day
Work Schedule Summary	Traditional office hours, M-F 8 am – 5 pm with some evening and weekend commitments, as required.
VP Area	Academic Affairs
Department	00113 - College of Science-Dean
Location	Campus
City	Salt Lake City, UT
Type of Recruitment	External Posting
Pay Rate Range	$50,000 - $61,710
Close Date	08/31/2026
Priority Review Date (Note - Posting may close at any time)	06/12/2026
Job Summary	The Science Research Initiative (SRI) in the University of Utah’s College of Science invites applications for a Program Manager. SRI is a dynamic, rapidly growing program that connects undergraduate students with research experiences, career development, and a community of scientists through several integrated initiatives, including SRI research streams, the Career Accelerator Program (CAP), First Experience (SCI 1500), and ACCESS Scholars programming. Since its founding, SRI has served more than 700 undergraduate students, and in the coming year will support 13 Postdoctoral Research Fellows alongside continued program expansion. The Program Manager leads the operational side of SRI, working alongside the Director, Associate Directors, Postdoctoral Fellows, and stream leaders to ensure programs run smoothly, scale effectively, and deliver a high-quality experience to students and Fellows. This role recruits, supervises, and develops a team of SRI student ambassadors who carry out day-to-day logistical and administrative tasks — allowing the Program Manager to focus on program strategy, systems, partnerships, and team leadership. This is a high-level, high-visibility role within a program that is growing quickly and has strong institutional support. The right candidate is an experienced program leader who thrives in a dynamic environment, builds and develops effective teams, and is committed to the success of undergraduate researchers.
Responsibilities	Program Leadership & Operations Lead day-to-day operations across all SRI initiatives — research streams, CAP, SCI 1500, SCI 2715, and ACCESS programming — ensuring consistent, high-quality delivery Partner with the SRI leadership team to translate program priorities into operational plans, timelines, and systems Identify opportunities to improve, scale, or evolve programs based on student outcomes, feedback, and growth Student Experience & Ambassador Team Recruit, supervise, train, and develop a team of SRI student ambassadors who support program logistics, events, communications, and student onboarding Hold responsibility for hiring, scheduling, and performance management of the ambassador team Foster a cohesive, high-quality student experience across SRI’s integrated initiatives Events, Recruitment & Course Coordination Oversee SRI and CAP event programming, including retreats, speaker series, the annual symposium, and Postdoctoral Fellow interview processes Direct the SRI student application, review, and onboarding processes Coordinate course operations for SCI 1500 and SCI 2715, including section requests, scheduling, and TA onboarding Finance, Travel & Procurement Oversee program travel, scholarship administration, and conference/publication funding for students, Fellows, and stream leaders Manage program purchasing through UShop and the university PCard in line with U of U policy Help maintain operational systems for budget tracking and policy documentation in collaboration with leadership Marketing & External Engagement Oversee program communications, including the weekly SRI newsletter and student-facing updates Partner with College of Science marketing on website, materials, and promotional campaigns Represent SRI at College of Science and university-wide events, and at external conferences Strategic Contribution & Continuous Improvement Contribute insights and recommendations to strengthen SRI’s impact and inform leadership decisions Adapt to evolving priorities and take on new areas of responsibility as the program grows This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.
Minimum Qualifications	Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences	Experience working in a university, research, or academic program setting Familiarity with University of Utah systems (CIS, UShop, PeopleAdmin, MyTime) Experience supervising student workers, ambassadors, interns, or other emerging leaders Demonstrated ability to take ownership of complex projects and drive them forward with minimal direction Entrepreneurial mindset and comfort operating in a dynamic, evolving environment Experience with student recruitment, onboarding, or academic advising support Experience managing budgets, processing reimbursements, or administering scholarship programs Demonstrated ability to develop and document administrative processes and policies
Type	Benefited Staff
Special Instructions Summary
Additional Information	The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.edu https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
* How many years of experience do you have in budget, grant and program management?
- Less than 1 year
- 1 year or more, but less than 3 years
- 3 year or more, but less than 5 years
- 5 year or more, but less than 8 years
- 8 years or more
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu

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.

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Academic Program Manager

Edtech.com's Summary

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