University of Utah
Academic Program Support Specialist
🇺🇸 Remote - US
🕑 Part-Time
💰 $14 - $16 per Hour
💻 Project Management
🗓️ August 15th, 2025
Edtech.com's Summary
University of Utah is hiring an Academic Program Support Specialist. The role involves evaluating graduate school and residency applications, verifying academic credentials and residency documentation, and entering data into student information systems. The specialist will also communicate with students and campus partners to provide customer service and ensure application processes run smoothly.
Highlights
- Evaluate graduate applications and residency eligibility for tuition purposes.
- Process and verify academic transcripts, test scores, and residency-related documents.
- Maintain and update student records in computerized student information systems.
- Respond promptly to emails and messages from students, campus partners, and colleagues.
- Manage daily work and recommend improvements to supervisors.
- Use university-provided laptop and reliable private internet connection for remote work.
- Requires three years of general office experience with at least one in an academic setting or equivalent education and experience
- College coursework in a related area preferred.
- Pay range from $14.00 to $16.00 per hour; raises occur annually based on tenure with a cap at $16/hour.
- Department: Office of Admissions, Academic Affairs division.
Academic Program Support Specialist Full Description
Academic Program Support Specialist
Open Date | 08/14/2025
Requisition Number | PRN16257N
Job Title | Academic Program Support Specialist
Working Title | Academic Program Support Specialist
Job Grade | B
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Type | Non Benefited Staff / Student
Temporary? | No
Standard Hours per Week | 19
Full Time or Part Time? | Part Time
Shift | Day
Work Schedule Summary | 19 regular hours each week between the hours of 8 am to 5 pm Monday through Friday. Employees will work with their supervisors to set their schedule.
This is a fully remote position. In order to perform the job responsibilities remotely, reliable, private internet connection is required. Staff will be provided a university laptop to be used exclusively for job functions.
Is this a work study job? | No
VP Area | Academic Affairs
Department | 00295 - Office of Admissions
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $14.00 – $16.00 per hour. First year evaluators will start at $14.00 per hour. Wage will increase by 50 cents each subsequent year the evaluator works for the University of Utah Office of Admissions with a cap at $16.00 per hour.
Close Date | 11/14/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The Office of Admissions is hiring remote, part-time Application Evaluators who will support the work of two different teams throughout the year. Application Evaluators will be trained to review applications to the Graduate School mid-September to mid-March and applications to gain residency (which enables students to pay the in-state tuition rate) mid-March to mid-September.
Employees will be trained to evaluate academic transcripts, test scores, and other academic credentials as well as documentation of Utah domiciliary ties and other residency requirements. They will prepare, verify, and enter data into computerized student information systems. While the main tasks of this position are clerical and detail-oriented, Application Evaluators may also correspond with students and campus partners to provide customer service.
Responsibilities | Learn the University of Utah’s policies and procedures for graduate admission and residency eligibility. Evaluate graduate applications for all University of Utah campuses. Evaluate applications for residency for tuition purposes. Process and verify credentials. Monitor student files to ensure information is complete and updated by filling in information and changing records when applicable. Manage daily work responsibilities and recommend changes to supervisor to improve processes. Respond promptly to emails from students and campus partners and to Teams messages from colleagues. Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Three years of general office experience or equivalency (one year of education can be substituted for two years of related work experience), one of which in an academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | Previous training with the University of Utah Office of Admissions.
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN16257N
Job Title | Academic Program Support Specialist
Working Title | Academic Program Support Specialist
Job Grade | B
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Type | Non Benefited Staff / Student
Temporary? | No
Standard Hours per Week | 19
Full Time or Part Time? | Part Time
Shift | Day
Work Schedule Summary | 19 regular hours each week between the hours of 8 am to 5 pm Monday through Friday. Employees will work with their supervisors to set their schedule.
This is a fully remote position. In order to perform the job responsibilities remotely, reliable, private internet connection is required. Staff will be provided a university laptop to be used exclusively for job functions.
Is this a work study job? | No
VP Area | Academic Affairs
Department | 00295 - Office of Admissions
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $14.00 – $16.00 per hour. First year evaluators will start at $14.00 per hour. Wage will increase by 50 cents each subsequent year the evaluator works for the University of Utah Office of Admissions with a cap at $16.00 per hour.
Close Date | 11/14/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The Office of Admissions is hiring remote, part-time Application Evaluators who will support the work of two different teams throughout the year. Application Evaluators will be trained to review applications to the Graduate School mid-September to mid-March and applications to gain residency (which enables students to pay the in-state tuition rate) mid-March to mid-September.
Employees will be trained to evaluate academic transcripts, test scores, and other academic credentials as well as documentation of Utah domiciliary ties and other residency requirements. They will prepare, verify, and enter data into computerized student information systems. While the main tasks of this position are clerical and detail-oriented, Application Evaluators may also correspond with students and campus partners to provide customer service.
Responsibilities | Learn the University of Utah’s policies and procedures for graduate admission and residency eligibility. Evaluate graduate applications for all University of Utah campuses. Evaluate applications for residency for tuition purposes. Process and verify credentials. Monitor student files to ensure information is complete and updated by filling in information and changing records when applicable. Manage daily work responsibilities and recommend changes to supervisor to improve processes. Respond promptly to emails from students and campus partners and to Teams messages from colleagues. Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Three years of general office experience or equivalency (one year of education can be substituted for two years of related work experience), one of which in an academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | Previous training with the University of Utah Office of Admissions.
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have 3 or more years of general office experience, 1 of which is in an academic setting, or equivalency? (1 year of higher education is equivalent to 2 years of experience)
- Yes
- No
- * Do you currently live in Utah or do you intend to move to Utah within the next 3 months?
- Yes
- No
- * In 250 words or fewer, please explain your interest in this role
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
Optional Documents
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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