Academic Programs Coordinator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. 
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

• Serve as the liaison between graduate students, faculty, and the Fox Graduate School. Through this, the successful candidate will keep faculty and students informed of Departmental and University regulations.
• Enter and retrieve information from LionPATH for admissions, course registration, petitioning for overload, drop/add, instructional information, audits, transcripts, and related activities.
• Act as the primary course scheduler for undergraduate and graduate courses, including:
  • planning and entering course layouts for future semesters in collaboration with the Professors-in-Charge (PICs), advisers, and Department Head;
  • scheduling final exams;
  • submitting textbook information;
  • evaluating course controls; and
  • preparing course evaluations (SEEQs).
• Maintain graduate student files, including:
  • processing of assistantship and fellowships;
  • terms of offer and labor distributions for students;
  • maintain and record clearances required prior to initiation of clinical practica;
  • approval for graduation;
  • scheduling final, qualifying, comprehensive, and dissertation exams; and
  • other documentation related to qualification for clinical certification
• Serve as primary staff support for the Graduate PIC and, as warranted, for the Undergraduate PIC, including, but not limited to, composing routine correspondence, letters, memos, annual reports, and preparing minutes from faculty meetings.
• Serve as primary staff support for the Graduate Admissions Committee for sending information and responding to questions regarding the CSD program, monitoring materials received from prospective students, maintaining information on application systems (e.g., GRADS, Communication Sciences and Disorders Centralized Application System (CSDCAS)), coordinating prospective student visits, sending decision letters, and using spreadsheets to compile information on applicants for review.
• Process limited financial documents including honorariums for externship supervisors, clinic bank deposits, and assistantship/fellowship awards.
• Provide back-up administrative support for the Speech, Language, and Hearing Clinic.

• Candidates for consideration will exhibit excellent interpersonal, verbal, and written communication skills, and demonstrate conscientious attention to detail and organization.
• The successful candidate must have a strong commitment to equity, respect and inclusion, be highly motivated, exhibit a high level of professionalism, and exhibit exceptional customer service skills.
• Consistent high quality and thorough work is critical.
• Must be able to work with minimal supervision and exhibit discretion and independent judgment.
• This position requires the use of both university systems and CSD-specific systems, so the successful candidate must be adept at learning new systems and processes.
• This position requires in-depth knowledge about The Fox Graduate School and graduate student records.
• Experience with systems including SIMBA, GRADS, GRATS, WorkLion, iTwo, and LionPATH is preferred.
• The successful candidate must be able to meet and comply with all applicable health and safety requirements in the Speech, Language, and Hearing Clinic and other work settings.