Edtech.com's Summary

University of Massachusetts Medical School is hiring an Academic & Research Financial Business Administrator - ARMS. This role manages daily financial activities for assigned units, overseeing budgets, preparing financial reports, and ensuring compliance with university and funding agency regulations. The administrator also supports grant management, advises faculty, and provides financial analysis to improve operational performance.

Highlights

Monitor and manage financial operations and budgets for assigned academic and research units.
Prepare internal and external financial analysis reports, including for federal, state, and local agencies.
Oversee monthly invoicing, budgeting, revenue monitoring, and personnel actions related to funding.
Advise faculty on pre and post award activities related to grant management and compliance.
Develop and implement business process improvements, automation, and internal controls.
Train and mentor finance partners and administrative staff for compliance and process understanding.
Proficiency required in Microsoft Office, especially Access and Excel; experience with PeopleSoft and Grant Management Systems preferred.
Bachelor’s degree in Accounting, Finance, Business Administration or equivalent business experience; 5-7 years of relevant financial experience.
Experience with pricing models, business proposals, and managing sponsored projects, federal grants, or clinical trials preferred.
Salary range: $100,000 to $125,000 per year.

Academic & Research Financial Business Administrator - ARMS Full Description

Overview:

POSITION SUMMARY:

Under the general direction of the Manager, Academic and Research Management Services, the Academic & Research Financial Business Administrator – ARMS provides coordination and management of daily financial activities of assigned units. These financial activities are conducted in accordance with the policies and procedures set-forth under the University of Massachusetts Medical School, as well as regulatory requirements for funding agencies for Grant funded contracts.

Responsibilities:

ESSENTIAL FUNCTIONS:

Monitor financial operations on an ongoing basis at the Business Unit level and compare to approved budgets. Work with finance leads to identify any potential adjustments needed and/or reasons for budget variances.
Support projection process, including review of submitted forecasts, integration with other data sources, and communication of results and implications to management.
Extract and analyze raw data to formulate into business reports.
Prepare internal monthly financial analysis reports for distribution.
Prepare external management reports for Federal, State and local agencies, as required.
Manage the monthly invoicing process for assigned units according to University policy and agency guidelines.
Develop and manage the Program's annual budget and report variances and recommend corrective action. Provide forecasts as needed.
Manage funding sources by monitoring revenue and expenditure activity.
Supervise personnel action activity related to hiring, termination, increases contracting and funding
Serve as advisor to faculty for the pre and post award activity relating to grant management.
Develop and manage annual budget reporting significant variances/trends, recommending corrective action, and forecasting.
Manage all department funding sources by monitoring revenue and expenditure activity
Adhere to University, State, and funding agency regulations
Responsible for assigned portfolio’s indirect cost, time, and effort reporting
Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
Represent Academic & Research Management Services at administrative meetings within and outside of the Medical School
Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements.
Review and approve commitments and expenditures against approved budget.
Review and analyze financial operation's business processes and workflows; and identify, develop and implement areas for streamlining and improvements, including automation and systems controls, to reduce manual tasks and controls.
Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, University, state, and funding agency regulations, business process policies, procedures and systems.
Train, develop, and provide technical consultation related to existing business process and process improvement.
Develop and manage internal control procedures to ensure program compliance within assigned program/units.
Develop excellent working knowledge of the unit's business model.
Play key role in new business opportunity assessments, to include assisting program areas with financial aspects of business proposals, pricing models, and other activities as needed to meet client needs and commitments in a fiscally responsible manner.
Work with key staff on new business initiatives and strategic planning.
Collaborate with the representatives of the School, define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance.
Direct development of objective and data-driven financial and strategic frameworks for decision makers.
Ensure University, federal, state and private agency policies and guidelines are followed.
Liaison with staff responsible for daily transactional business operations.
Supervise as appropriate.
Provide training and mentorship to finance business partners and/or administrative staff.
Perform other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:
Required Education:

Bachelor's Level Degree in Accounting, Finance, Business Administration, or equivalent business experience

Required Work Experience:

5 - 7 years of progressively responsible experience in a financial related position.
Expertise to acquire, manage and analyze financial documents and results.
Ability to work with staff at various levels to ensure effective operations, to maintain accurate records and use discretion in handling confidential information.
Demonstrated ability to meet reporting deadlines.
Proficient in Microsoft Office software applications (Microsoft Access and Excel).
Excellent communication skills (both oral and written).
Experience with pricing models and business proposals.
Demonstrated organizational, interpersonal, and problem-solving skills required.
Demonstrated ability to handle details, multi-task and prioritize work.
Ability to work in a team environment providing high quality customer service.
High level of diplomacy and discretion.

PREFERRED QUALIFICATIONS:

Previous experience working with PeopleSoft, Grant Management Systems
Previous experience working with Sponsored Projects, Federal Grants, Clinical Trials

Original Job Description

Overview:

POSITION SUMMARY:

ESSENTIAL FUNCTIONS:

Monitor financial operations on an ongoing basis at the Business Unit level and compare to approved budgets. Work with finance leads to identify any potential adjustments needed and/or reasons for budget variances.
Support projection process, including review of submitted forecasts, integration with other data sources, and communication of results and implications to management.
Extract and analyze raw data to formulate into business reports.
Prepare internal monthly financial analysis reports for distribution.
Prepare external management reports for Federal, State and local agencies, as required.
Manage the monthly invoicing process for assigned units according to University policy and agency guidelines.
Develop and manage the Program's annual budget and report variances and recommend corrective action. Provide forecasts as needed.
Manage funding sources by monitoring revenue and expenditure activity.
Supervise personnel action activity related to hiring, termination, increases contracting and funding
Serve as advisor to faculty for the pre and post award activity relating to grant management.
Develop and manage annual budget reporting significant variances/trends, recommending corrective action, and forecasting.
Manage all department funding sources by monitoring revenue and expenditure activity
Adhere to University, State, and funding agency regulations
Responsible for assigned portfolio’s indirect cost, time, and effort reporting
Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
Represent Academic & Research Management Services at administrative meetings within and outside of the Medical School
Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements.
Review and approve commitments and expenditures against approved budget.
Review and analyze financial operation's business processes and workflows; and identify, develop and implement areas for streamlining and improvements, including automation and systems controls, to reduce manual tasks and controls.
Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, University, state, and funding agency regulations, business process policies, procedures and systems.
Train, develop, and provide technical consultation related to existing business process and process improvement.
Develop and manage internal control procedures to ensure program compliance within assigned program/units.
Develop excellent working knowledge of the unit's business model.
Play key role in new business opportunity assessments, to include assisting program areas with financial aspects of business proposals, pricing models, and other activities as needed to meet client needs and commitments in a fiscally responsible manner.
Work with key staff on new business initiatives and strategic planning.
Collaborate with the representatives of the School, define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance.
Direct development of objective and data-driven financial and strategic frameworks for decision makers.
Ensure University, federal, state and private agency policies and guidelines are followed.
Liaison with staff responsible for daily transactional business operations.
Supervise as appropriate.
Provide training and mentorship to finance business partners and/or administrative staff.
Perform other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:
Required Education:

Bachelor's Level Degree in Accounting, Finance, Business Administration, or equivalent business experience

Required Work Experience:

5 - 7 years of progressively responsible experience in a financial related position.
Expertise to acquire, manage and analyze financial documents and results.
Ability to work with staff at various levels to ensure effective operations, to maintain accurate records and use discretion in handling confidential information.
Demonstrated ability to meet reporting deadlines.
Proficient in Microsoft Office software applications (Microsoft Access and Excel).
Excellent communication skills (both oral and written).
Experience with pricing models and business proposals.
Demonstrated organizational, interpersonal, and problem-solving skills required.
Demonstrated ability to handle details, multi-task and prioritize work.
Ability to work in a team environment providing high quality customer service.
High level of diplomacy and discretion.

PREFERRED QUALIFICATIONS:

Previous experience working with PeopleSoft, Grant Management Systems
Previous experience working with Sponsored Projects, Federal Grants, Clinical Trials

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Academic & Research Financial Business Administrator - ARMS

Edtech.com's Summary

Academic & Research Financial Business Administrator - ARMS Full Description

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