Position Summary
This role is responsible for reviewing accounting processes relating to multiple Residence Hospitality Services (RHS) units, with information generated used to provide accurate accounting records; support the department with daily actions to ensure compliance with the MSU Manual of Business Procedures and RHS Policy manual and ensure appropriate supporting documentation is included in the edoc; process accounts receivable, review daily sales and deposits in EBS, POS and maintaining deposit logs, process IDTs and travel, create purchase orders and disbursement vouchers and supervise students; prepare invoices, transfer of funds and submits invoices for payment of departmental products and services; create Purchase Orders with divisional requests for RHS; prepare financial reports for department review; prepare and maintains sub-system reports for month-end reconciliation by supervisor as needed; process credit card payments; provide backup support for other employees in the BFS; interview, hire, train, and supervise student employees and maintains payroll records; maintain accounting functions of a department or Unit, including fund transfers, expenditures, and accounts receivable functions; interacts with University personnel, students, external agencies, and the public verify information and make judgments in order to ensure that records and resultant actions are correct; approve expenditures from accounts, assesses eligibility for services, maintains individual and cumulative record information and makes daily deposits; evaluate data from various sources and updates the Department's accounting database to facilitate the retrieval of information; oversee accounting processes of a Department or Unit, processing and depositing cash receipts and supervising student employees in order to provide accurate accounting records and services; perform duties normally associated with an Accounting Clerk II to complete the necessary work. Hybrid work schedule with on-site and remote work opportunities.
All positions in RHS are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency conditions, you will be expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If you have an approved remote work agreement to work a portion of your normally scheduled work hours remotely, you may be called upon to work on-site to serve the MSU community. If you have a permanent, on-going, and/or pervasive condition that may impede your ability to work on-site, please contact the Resource Center for Persons with Disabilities (RCPD) at rcpd.msu.edu/get-started.
Minimum Requirements
Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software; the job requires knowledge of technical terminology and/or technical training related to accounting; or an equivalent combination of education and experience.
Desired Qualifications
A thorough understanding of MSU financial, payroll, travel, and purchasing policies; working knowledge of the EBS system (HR/Payroll/Finance/Business Intelligence); experience with account reconciliation, financial document preparation, payroll processing, preparing financial reports, purchasing requisitions, professional services contracts, PCard restrictions and usage, MSU travel policies and procedures, and processing personnel and payroll forms for student personnel; proficient use of SIS, StarRez, MicroSoft Suite, CashNet, Opera/Maestro, Simphony, Sequoia, Kinetic, Transact, B4 Check In, or similar accounts receivable software; familiar with Point-of-Sale systems.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover letter, resume, and 3 professional references.
Work Hours
STANDARD 8-5
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
The Bidding Eligibility ends on 05/13/2025 at 11:55 PM
