Accounting Specialist

Job Profile:

Accounting Assistant 3 Non-Exempt

Job Family:

Accounting

Time Type:

Full time

Max Pay - Depends on experience:

$20.41 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary Rate:

$20.41 per hour

Essential Duties:
•    Performs a variety of specialized or technical clerical accounting and bookkeeping functions & Responsible for a complete, systematic set of transactions in a specialized accounting or bookkeeping functions. Leads or supervises a small clerical staff.
•    Coordinates the activities of subordinates.
•    Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; approves transaction documents within designated limits.
•    Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached.
•    Maintains special logs or records and balances and reconciles internal accounts or records with university system; verifies accuracy and completeness and makes necessary adjustments.
•    Reviews computer reports to identify and trace sources of error; makes necessary corrections.
•    Prepares a variety of straightforward special and recurring accounting-related reports, summaries, financial statements, statistical reports and reconciliation.
•    Performs or reviews specialized calculations related to posting and accounting functions.
•    Solves problems and recommends changes in procedure in accordance with previous training or experience.
•    Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required.
•    Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries.
•    Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments.
•    May authorize the purchase of equipment, supplies and services within defined limits.
•    May prepare student personnel payroll action requests.

Desired Qualifications:

•    Knowledge of accounting and bookkeeping practices and principles.
•    Knowledge of generally accepted accounting principles and budgeting practices.
•    Skill in maintaining and reconciling accounting and financial records.
•    Skill in both verbal and written communication.

Working Environment:

• Working in an office setting with computers.

• Sit or stand for extended periods of time and use hands/fingers for repetitive motions.

• Communicate to perform essential duties

• Read - interpret written and oral instructions/directions.

• Lift up to 25 pounds.

• Applicant must be eligible to work in the United States; ASU Financial Services will not be a sponsor for this position

Department Statement:

Financial Services and the Business Center serve the university community in a professional, accessible, customer focused, efficient and innovative manner by timely processing financial transactions and accounting, financial management reporting, financial system training and treasury management services. 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19060.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.