University of Utah
Accounting Specialist
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $22 - $22 per Hour
💻 Finance
🗓️ May 21st, 2025
Edtech.com's Summary
University of Utah is hiring an Accounting Specialist. The role involves supporting the research mission by managing and reconciling accounts, preparing invoices, and maintaining the accuracy of accounting documents. The position requires interaction with project sponsors to resolve discrepancies and manage accounts receivable.
Highlights
Highlights
- Maintaining and reconciling accounts, making journal entries.
- Preparing invoices, tracking revenue and expenditures.
- Reviewing accounting documents for accuracy and appropriate approvals.
- Managing accounts receivable and interacting with project sponsors.
- Requires an Associate's degree in Accounting, Finance, or related field plus clerical experience.
- Experience with PeopleSoft or Kronos software may be required.
- Salary ranges from $22.00 to $22.44 per hour, depending on experience.
- Understanding of rules and regulations associated with grants and contracts is preferred.
Accounting Specialist Full Description
Accounting Specialist
Open Date | 05/20/2025
Requisition Number | PRN41970B
Job Title | Accounting Specialist
Working Title | Accounting Specialist
Job Grade | C
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday-Friday, 8:00am-5:00pm
VP Area | President
Department | 00359 - Grants & Contracts Accounting
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $22.00 - $22.44/h DOE
Close Date | 08/20/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The department of Grants & Contracts Accounting is looking for a curious detail-oriented person to become a team member in support of the research mission at the University of Utah. This position performs a variety of duties that range in level of complexity from clerical accounting duties such as managing receivables, to more complex duties such as preparing invoices and financial reports or reconciling accounts. Along with a career filled with purpose and opportunity, the University of Utah offers an excellent benefits package https://www.hr.utah.edu/benefits/.
Responsibilities
1. Maintains and reconciles accounts and makes journal entries as necessary. Tracks and reports revenue and expenditures on sponsored research projects.
2. Reviews expense and accounting documents for accuracy, appropriate approvals and ensures transactions are charged to correct budget accounts.
3. Manages sponsored project accounts receivable, including invoice preparation, bank deposits and aging reports. Interacts with project Sponsor to resolve discrepancies or recover aging accounts receivables.
4. Works with departments to close projects, correct accounting errors and resolve any issues that arise.
5. Creates refund check requests when needed
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor’s or Associate’s degree in Accounting, Finance or a related field is preferred. Experience in higher education or state government is a plus. A thorough understanding of the rules and regulations associated with federal, state and private grants and contracts in a university environment is strongly preferred. The ability to work independently, effectively and efficiently under pressure. Ability to communicate effectively in person, on the telephone and in writing.
Type | Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN41970B
Job Title | Accounting Specialist
Working Title | Accounting Specialist
Job Grade | C
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday-Friday, 8:00am-5:00pm
VP Area | President
Department | 00359 - Grants & Contracts Accounting
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $22.00 - $22.44/h DOE
Close Date | 08/20/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The department of Grants & Contracts Accounting is looking for a curious detail-oriented person to become a team member in support of the research mission at the University of Utah. This position performs a variety of duties that range in level of complexity from clerical accounting duties such as managing receivables, to more complex duties such as preparing invoices and financial reports or reconciling accounts. Along with a career filled with purpose and opportunity, the University of Utah offers an excellent benefits package https://www.hr.utah.edu/benefits/.
Responsibilities
1. Maintains and reconciles accounts and makes journal entries as necessary. Tracks and reports revenue and expenditures on sponsored research projects.
2. Reviews expense and accounting documents for accuracy, appropriate approvals and ensures transactions are charged to correct budget accounts.
3. Manages sponsored project accounts receivable, including invoice preparation, bank deposits and aging reports. Interacts with project Sponsor to resolve discrepancies or recover aging accounts receivables.
4. Works with departments to close projects, correct accounting errors and resolve any issues that arise.
5. Creates refund check requests when needed
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor’s or Associate’s degree in Accounting, Finance or a related field is preferred. Experience in higher education or state government is a plus. A thorough understanding of the rules and regulations associated with federal, state and private grants and contracts in a university environment is strongly preferred. The ability to work independently, effectively and efficiently under pressure. Ability to communicate effectively in person, on the telephone and in writing.
Type | Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of full-time clerical accounting experience do you have?
- Less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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