Accounting Specialist

🇺🇸 Gainesville, FL

🕑 Full-Time

💰 $55K - $60K

💻 Finance

🗓️ September 19th, 2025

Edtech.com's Summary

Facilities Services Department is hiring an Accounting Specialist. The role manages procurement and financial operations for the Building Services Custodial and Grounds divisions, including processing purchase orders, ensuring compliance, tracking invoices, analyzing billing and budget data, and supporting financial system enhancements.

Highlights

Primary requisitioner for Custodial and Grounds Purchase Orders and works closely with operational departments for accurate receiving documentation.
Ensures Purchase Orders are correctly entered into Work Management System (AiM) to support analytics.
Reviews billing accuracy, maintains financial records, and produces reports to track budget and cost drivers.
Collaborates with Procurement, supervisors, and vendors to resolve issues and expedite payments.
Develops and improves financial procedures, internal controls, and participates in system enhancements (AiM, PeopleSoft, Excel).
Trains staff on requisitioning, chartfields, AiM, and receiving processes; standardizes workflows.
Requires a bachelor's degree and at least one year of relevant experience or equivalent combination.
Preferred experience with UF Financial Systems such as PeopleSoft and MyUFL Marketplace, database reporting, and a valid driver’s license.
Annual salary range is $55,000 to $60,000.
Position classified as Essential Personnel and may require off-hours availability for campus emergencies.