George Washington University
Accounting Specialist, Fixed Assets
🇺🇸 Hybrid - Washington, DC
🕑 Full-Time
💰 $19 - $30 per Hour
💻 Finance
🗓️ January 8th, 2026
Edtech.com's Summary
- Perform tagging of new fixed assets and perpetual rolling inventory of existing fixed assets throughout university campuses.
- Maintain data integrity within accounting systems and perform data entry using Oracle (EAS) or other accounting software.
- Update Sage Fixed Asset Software weekly with tagging and inventory data.
- Review invoices to determine capitalization or expense classification and create journal entries in EAS.
- Participate in Controller’s Office team meetings and perform additional accounting duties including account reconciliations and variance analysis.
- Required to travel between university campuses and local facilities, including moving around within buildings.
- Must hold a high school diploma/GED plus 3 years relevant experience or a Bachelor’s degree by start date; equivalent combinations accepted.
- Desired skills include strong Microsoft Excel, experience with Sage Fixed Asset Software, and familiarity with reporting in Tableau.
- Hiring range is $19.29 to $30.16 per hour.
- Department: Finance; Work schedule: Full-time, Monday to Friday 8:30 a.m. - 5:30 p.m.; Background checks required.
Accounting Specialist, Fixed Assets Full Description
Accounting Specialist, Fixed Assets Bookmark this Posting Print Preview | Apply for this Job
| Job Description Summary: | In the heart of the nation’s capital, with additional programs in Virginia, the George Washington University (GW) was created by an Act of Congress in 1821. Today, GW is the largest institution of higher education in the District of Columbia. The University offers comprehensive programs of undergraduate and graduate liberal arts study, as well as degree programs in medicine, public health, law, engineering, education, business, and international affairs. This position provides support to finance and accounting offices by supporting routine accounting functions, including maintaining data integrity within accounting systems, under direct supervision. This position performs data entry using defined systems (Oracle (EAS) or other accounting software), compiles data, and prepares a variety of routine reports. A qualified candidate will be responsible for performing tagging of new fixed assets and perpetual rolling inventory of existing fixed assets throughout the University campuses. Additionally, a qualified candidate will be able to travel as needed, sometimes on short notice, between GW campuses and to local remote facilities, including getting to and from multiple buildings on campus, and to include moving around within buildings. This role is critical for internal control purposes, compliance with GAAP, and compliance with the Code of Federal Regulations (FAR) 200.313, which requires specific data to be captured for all federal grant/sponsored project assets and for those assets to be inventoried on a recurring basis. The candidate will communicate regularly with university contacts to schedule appointments to perform the tagging and inventory activities. Additional duties require the visual inspection of assets, which may require light lifting and/or movement of the assets. The candidate will update Sage Fixed Asset Software for tagging and inventory data gathered each week. Download reports from EAS and review invoices to determine if invoices should be capitalized or expensed. Add capitalized assets to Sage on a weekly basis. Create journal entries in EAS. Also, participation in Controller’s Office team meetings and other accounting-related duties as assigned, including account reconciliations and variance analysis. Performs other related duties as assigned, including skill-level appropriate accounting duties to assist other groups in the Controller’s Office when needed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. |
|---|---|
| Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. |
| Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: | |
| Preferred Qualifications: |
|
| Hiring Range | $19.29 - $30.16 |
| GW Staff Approach to Pay |
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
| Campus Location: | Foggy Bottom, Washington, D.C. |
|---|---|
| College/School/Department: | Finance |
| Family | Finance and Business |
| Sub-Family | Accounting |
| Stream | Service and Support |
| Level | Level 3 |
| Full-Time/Part-Time: | Full-Time |
| Hours Per Week: | 40 |
| Work Schedule: | Monday - Friday 8:30 a.m. - 5:30 p.m. |
| Will this job require the employee to work on site? | Yes |
| Employee Onsite Status | Hybrid |
| Telework: | Yes |
| Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search |
| Special Instructions to Applicants: | Employer will not sponsor for employment Visa status |
| Internal Applicants Only? | No |
| Posting Number: | S013997 |
| Job Open Date: | 01/07/2026 |
| Job Close Date: | 01/17/2026 |
| If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: | |
| Background Screening | Successful Completion of a Background Screening will be required as a condition of hire. |
| EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law. |
Required fields are indicated with an asterisk (*).
- *
Are you currently employed with The George Washington University?
- No
- Yes
* For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- *
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- Resume
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Human Resource
Management & Development
Washington, DC 20006
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