Accounting Technician

• Inspect equipment for completeness; tag equipment; and record serial numbers, model numbers, locations, and other identifying information.
  
  
• Maintain computerized inventory records for university equipment, including accurate and current records and backup documentation for federally and state-owned equipment.
  
  
• Conduct periodic physical inventories of recorded equipment, verify records, and assist with implementation of university equipment inventory procedures.
  
  
• Set up and maintain accounts, ledgers, journals, files, blanket requisitions, reports, and other documentation for departmental or university accounts; assist with month-end and year-end closings, as needed.
  
  
• Prepare and submit accounting documents for processing, determine appropriate fund allocations, and secure required approvals.
  
  
• Enter data from source documents into accounting systems; review source data for completeness and accuracy; ensure compliance with internal policies and external regulations and restrictions; and return incomplete or inaccurate documentation, as appropriate.
  
  
• Record, balance, and reconcile account activity; identify potential issues; research supporting information; produce and distribute reports; verify report accuracy; and maintain documentation for audit purposes.
  
  
• Monitor outstanding or suspense items; research documentation; and follow up to clear or adjust items.
  
  
• Perform specialized accounting duties as assigned, which may include monitoring receivables, collecting past-due accounts, controlling cash or negotiable items, and monitoring related inventory procedures.
  
  
• Record and reconcile income and expenses; monitor actual performance against budget; and prepare related reports.
  
  
• Approve and process budget amendments, account charges, expense transfers, closing entries, and reports.
  
  
• Provide information and technical support and resolve issues related to financial transactions for faculty, staff, students, researchers, and external contacts.
  
  
• Perform other related duties or special projects as assigned or requested to support operations. The university reserves the right to add or change duties at any time.
  
  

• The anticipated work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Work schedules may change to accommodate business needs.
  
  
• The role includes fieldwork and is not exclusively desk-based. It requires sustained periods of walking and the ability to climb stairs while tagging equipment and conducting physical inventories.
  
  
• An active, valid, unrestricted California driver license is required in accordance with USC's Driver Vehicle Safety Policy.
  
  
• The employee must own or have access to a personal vehicle for travel to off-campus locations where USC tram service may not be available.
  
  

• Two years of relevant experience.
  
  
• University accounting experience.
  
  
• Proficiency with Microsoft Excel.
  
  
• Strong customer service orientation and the ability to provide excellent service to internal and external university customers.
  
  
• Effective written and verbal communication skills.
  
  

• Associate degree.
  
  
• Combined experience and education may substitute for the minimum education requirement.
  
  
• One year of related bookkeeping or accounting experience.
  
  
• Knowledge of bookkeeping and accounting practices and principles.
  
  
• Ability to use a variety of bookkeeping and accounting software applications, including databases and spreadsheets, as required.
  
  
• Active, valid, unrestricted California driver license in accordance with USC's Driver Vehicle Safety Policy, plus ownership of or access to a personal vehicle for required off-campus travel.