Edtech.com's Summary

Purdue University is hiring an Accounts Payable Assistant. This role manages daily tasks of the Vendor Data team, ensuring accuracy and integrity of vendor information while communicating with internal and external stakeholders and supporting process improvements and auditing activities.

Highlights

Oversee day-to-day vendor data tasks and verify vendor information.
Communicate status of vendor requests with internal and external customers.
Monitor work queue and review reports to ensure timely completion of tasks.
Assist with urgent (RUSH) request triage and serve as a contact point.
Document vendor data processes and identify process improvement opportunities.
Perform system testing after updates or upgrades.
Collaborate with Accounts Payable team for monthly audits and reconciliations.
Required skills include strong communication, problem-solving, knowledge of University policies, and proficiency with Microsoft Excel, Outlook, Teams, and other software.
Qualifications: High School Diploma/GED and four years of relevant experience.
Compensation: $22.50 per hour; position is non-exempt and eligible for overtime.

Accounts Payable Assistant Full Description

Job Summary

The Accounts Payable department within Finance and Business Operations is seeking an Accounts Payable Assistant to join our team. This position is responsible for oversight of the day-to-day tasks performed by the Vendor Data team in the Accounts Payable department.

Responsibilities include:

Reviewing and executing all requests to create new vendors as well as changes to existing vendor information to maintain the integrity of vendor data at the University.
Ensure the verification and validation of all vendor data according to the approved standard process.
Communicate with internal and external customers regarding the status of requests.
Facilitate the timely completion of vendor data related requests by reviewing reports and monitoring the work queue.
Assist with triaging RUSH requests and serve as the point of contact for questions.
Document vendor data related processes and procedures.
Evaluate opportunities for process improvements and/or training and communication needs.
Perform routine testing on system processes whenever system updates or upgrades are performed.
Work closely with the Operations Specialists to monitor all vendor data related activity.
Collaborate with other members of the Accounts Payable team to complete monthly auditing and reconciliation tasks.

What We’re Looking For:

Required:

Education and Experience:

High School Diploma/GED.
Four years of experience in bookkeeping, business assistance, or related field.

Skills Needed:

Strong verbal and written communication skills.
Ability to identify problems, analyze information and implement solutions.
Analyze and use independent judgment in the interpretation of University’s policies and procedures.
Strong understanding of University processes including Accounts Payables and Vendor Data tasks.
Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion.
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Ability to influence and build work relationships among a diverse workforce at all levels.
Ability to work independently and follow through on assignment with minimal direction.
Flexible and adaptable to constantly varying work environments.
Ability to analyze, interpret and implement policies and procedures.
Ability to write standard operating procedures pertaining to business processes.
Proficient with personal computers and related software (Microsoft Excel, Outlook, Teams, database, internet, computer applications, etc.)
Must possess a learning orientation to changing technology
Demonstrated oral and written communication skills

What is Helpful:

General knowledge of accounts payable and vendor data functions.
Two years of University experience.
Demonstrated functional supervision.

Additional Information:

Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/EA University

Career Stream

Administrative and Operational Support 4

Pay Band S050
Job Code #20003320
The anticipated annual rate for this position is $22.50/hour.

Original Job Description

Job Summary

Responsibilities include:

Reviewing and executing all requests to create new vendors as well as changes to existing vendor information to maintain the integrity of vendor data at the University.
Ensure the verification and validation of all vendor data according to the approved standard process.
Communicate with internal and external customers regarding the status of requests.
Facilitate the timely completion of vendor data related requests by reviewing reports and monitoring the work queue.
Assist with triaging RUSH requests and serve as the point of contact for questions.
Document vendor data related processes and procedures.
Evaluate opportunities for process improvements and/or training and communication needs.
Perform routine testing on system processes whenever system updates or upgrades are performed.
Work closely with the Operations Specialists to monitor all vendor data related activity.
Collaborate with other members of the Accounts Payable team to complete monthly auditing and reconciliation tasks.

What We’re Looking For:

Required:

Education and Experience:

High School Diploma/GED.
Four years of experience in bookkeeping, business assistance, or related field.

Skills Needed:

Strong verbal and written communication skills.
Ability to identify problems, analyze information and implement solutions.
Analyze and use independent judgment in the interpretation of University’s policies and procedures.
Strong understanding of University processes including Accounts Payables and Vendor Data tasks.
Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion.
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Ability to influence and build work relationships among a diverse workforce at all levels.
Ability to work independently and follow through on assignment with minimal direction.
Flexible and adaptable to constantly varying work environments.
Ability to analyze, interpret and implement policies and procedures.
Ability to write standard operating procedures pertaining to business processes.
Proficient with personal computers and related software (Microsoft Excel, Outlook, Teams, database, internet, computer applications, etc.)
Must possess a learning orientation to changing technology
Demonstrated oral and written communication skills

What is Helpful:

General knowledge of accounts payable and vendor data functions.
Two years of University experience.
Demonstrated functional supervision.

Additional Information:

Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/EA University

Career Stream

Administrative and Operational Support 4

Pay Band S050
Job Code #20003320
The anticipated annual rate for this position is $22.50/hour.

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