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Loyola University Chicago
ACE Advisor
PeopleSoft
EAB
Retention
Edtech.com's Summary
Loyola University Chicago is hiring an ACE Advisor. The role supports the Achieving College Excellence (ACE) program, a TRIO Student Support Services program for first-generation, low-income, and disabled students, and reports to the ACE Project Director. The advisor serves as primary academic advisor for first- and second-year ACE Scholars on the Rogers Park-Lake Shore Campus and also teaches ACE sections of the UNIV 101 First-Year Seminar.
Highlights
- Serve as primary academic advisor for first- and second-year students and help all ACE Scholars build academic and co-curricular plans, advising in person and by phone, email, and video through scheduled and drop-in appointments.
- Advise ACE Scholars on post-secondary course selection, financial aid, and scholarships, and help them complete financial aid applications including the FAFSA and applications to graduate and professional programs.
- Present academic workshops on registration, campus resources, software, degree requirements, and learning strategies, and teach ACE sections of the UNIV 101 First-Year Seminar.
- Manage program administration, including record keeping, data generation, and documentation of services, and maintain accurate student records in data management software.
- Support students in academic distress or on academic probation and refer them to campus offices, and prepare student files for transition to College/School primary advisors at the end of sophomore year.
- Develop academic support programs, coaching strategies, enrichment initiatives, and events, and assist with orientation programming for incoming first-year and transfer students.
- Hold a bachelor's degree in College Student Personnel, Counseling, or a related field and one to two years of related experience, preferably working with TRIO students such as low-income, first-generation, and students with disabilities.
- Bring proficiency with Microsoft 365 and the ability to use or learn PeopleSoft, Sakai, and EAB Navigate360; Lacai experience and bilingual English/Spanish skills are preferred.
- Salary of $50,000 to $55,000 per year for a full-time, fully in-person position with irregular hours.
ACE Advisor Full Description
Position Details
- Work Modality: Fully In-Person
- Job Type: Full-Time (Exempt)
- Campus: Rogers Park-Lake Shore Campus
- Department: Student Academic Services, Scholars Program
- Salary: $50,000 - $55,000 per year
Duties and Responsibilities
Reporting to the Project Director for Achieving College Excellence (ACE), the ACE Advisor works on a team to assist with the implementation, coordination, and administrative support of the Achieving College Excellence program, a TRIO Student Support Services (SSS) program. The ACE Advisor will:
- Manage components of program administration, including record keeping, data generation, and documentation of services.
- Develop academic support programs and services.
- Coordinate holistic coaching strategies.
- Implement personal/social, academic, career counseling.
- Serve as primary Academic Advisor for first and second-year students, and assist all ACE Scholars in developing meaningful academic and co-curricular plans.
- Advise ACE Scholars on post-secondary course selection, financial aid, and scholarship information and resources.
- Communicate degree requirements, academic policies (including FERPA) to students, parents/families, and faculty.
- Present academic workshops on various topics, such as registration, campus resources, software usage, degree requirements, and learning strategies.
- Advise students in person, as well as via phone, e-mail, and video-conferencing through scheduled and drop-in appointments.
- Develop advising resources promoting student success and retention in collaboration with internal and external stakeholders.
- Assist incoming first-year and transfer students through orientation programming.
- Provide additional support to students in academic distress or on academic probation in accordance with academic policies; refer students needing additional support to appropriate campus offices and resources.
- Provide assistance in completing financial aid applications including FAFSA, and applying for admission to Graduate and Professional Degree programs.
- Facilitate financial/economic literacy instruction.
- Serve as a liaison and develop relationships with campus partners.
- Develop, coordinate, and execute new enrichment initiatives, services, events, and other program components as needed.
- Teach ACE section/s of UNIV 101 First-Year Seminar.
- Work with the various College/School primary Academic Advisors and/or Department liaisons to provide wrap-around support for students.
- Maintain accurate student records using various data management software.
- Prepare student files for seamless transition to College/School primary Academic Advisors at the conclusion of students’ sophomore year.
- Assist with training and hiring student staff.
- Attend regional and/or national TRIO-related meetings.
- Assist with planning and executing ACE events and signature programs.
- Demonstrate a commitment to serving diverse student populations including first-generation college students, low-/limited-income students, and students with disabilities.
- Participate in Student Academic Services and Scholars Programs signature programs, events, and activities that ACE Scholars participate in, such as: Orientation, New Student Convocation, finals week proctoring, open houses, and student celebrations.
- Perform related duties as required.
Minimum Education and/or Work Experience
Bachelor’s Degree in College Student Personnel, Counseling or related field required and one to two years of related experience.
Qualifications
- Experience working with TRIO students including low-income, first-generation, and students with disabilities or similar populations.
- Excellent interpersonal, written communication, public speaking/presentation skills, research, and problem-solving skills.
- Must have the ability to work effectively with undergraduate students in a holistic manner with an enthusiasm for providing student-centered services in the Ignatian spirit.
- Bilingual in English/Spanish preferred, but not required.
Computer Skills
- Technical proficiency with Microsoft 365 suite of applications, Internet, email applications.
- Ability to utilize or learn PeopleSoft student information system.
- Ability to utilize or learn Sakai learning management system.
- Ability to utilize or learn EAB Navigate360 student success system.
- Experience with Lacai software preferred.
Other
- Supervisory Responsibilities: No
- Required operation of university owned vehicles: Yes
- Physical Demands: Standing
- Working Conditions: Irregular Hours
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, a Carnegie R1 research institution with 15 schools, colleges, and institutes and three primary campuses in the greater Chicago area and one in Rome, Italy.
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