Germanna Community College is hiring an ACE Program Assistant. This role manages scheduling of tutoring appointments, oversees tutors' and nursing leaders' work schedules, maintains office files, purchases textbooks, coordinates nursing workshops, assists students academically, promotes online tutoring resources, and provides coverage for ACE Online Zoom support while also supporting college events.
Highlights
Schedule on-campus and online tutoring appointments for students
Oversee work schedules of tutors and Nursing Supplemental Instruction Leaders
Maintain office files and disseminate promotional materials for the Academic Center for Excellence (ACE)
Manage purchasing and textbook inventory for the department
Register nursing students for workshops and coordinate remediation sessions
Assist students with academic concerns and refer them to ACE resources
Provide coverage and student support in the ACE Online Zoom room
Promote the Brainfuse online tutoring program and maintain statistical data and reports
Assist with college events such as Welcome Day and the ACE Tutor Training Retreat
Required skills include proficiency in Microsoft Word, Excel, Publisher, familiarity with Google Apps, Canvas, Zoom, and a general understanding of Germanna courses
Part-time position with 29 hours per week; pay range $21.34-$26.09 per hour, state benefits do not apply
Supervisory responsibilities and potential travel between campuses may be required
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | ACE Program Assistant Role Title | Admin and Office Spec III Role Code | 19013-SW FLSA | Nonexempt Pay Band | 03 Position Number | 297W0063 Agency | Germanna Community College Division | Germanna Community College (Div) Work Location | Orange - 137 Hiring Range | $21.34-$26.09; state benefits do not apply Emergency/Essential Personnel | No EEO Category | F-Admin Supp Full Time or Part Time | Part Time Does this position have telework options? -Telework options are subject to change based on business needs- | Does this position have a bilingual or multilingual skill requirement or preference? | Work Schedule | 8:00 am – 2:30 pm M-Th or as scheduled (29 hours per week) Sensitive Position | No Job Description | Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
The Program Assistant in the Academic Center for Excellence (ACE) is responsible for scheduling on-campus and online tutoring appointments for students, oversight for tutors’ and Nursing Supplemental Instruction Leaders work schedules, informing nursing students of meeting locations for Supplemental Instruction discussion sessions, creating and maintaining office files, and disseminating promotional materials for the Academic Center for Excellence. The incumbent is also responsible for all purchasing for the department, securing electronic and hard copies of textbooks for the department, registering nursing students for workshops, assisting students with general academic concerns, referring students to ACE resources, promoting the Brainfuse online tutoring program, maintaining statistical data, and creating semester reports. The Program Assistant Provide will also provide regular hours of coverage for the ACE Online Zoom room by greeting students, assessing their needs for academic support, scheduling appointments, and directing them to appropriate ACE Online breakout rooms in Zoom for online appointments with tutors, study groups, or visits to the online Math and Writing Centers. The incumbent will also assist with Welcome Day and other college events as well as to assist with the organization of the annual ACE Tutor Training Retreat. This is a 1450-hour part-time position. Major Duties and Responsibilities: Serve as the first point of contact for students requesting academic assistance in the Academic Center for Excellence (ACE) at the Locust Grove Campus; inform them of available services and resources; and schedule appropriate on-campus or online appointments for them. Contact students who have been referred to the ACE via Navigate “tutoring” alerts; schedule tutoring appointments and monitor students’ progress throughout each semester Provide coverage for the ACE Online Zoom room; greet students and assess their needs for academic support; schedule appointments; direct students to appropriate ACE Online Zoom breakout rooms. Maintain the ACE textbook database; confer with Instructional Services to determine which textbooks are utilized each year and order textbooks for all ACE locations and for the Nursing Instructional Assistants. Conduct all purchasing for the Academic Center for Excellence through eVA Coordinate remediation and workshops for nursing students by organizing Drug Dosage Workshops and Nursing SI sessions. Conduct tours and presentations to students who visit ACE; assist with Welcome Day and other college events.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications | Must have excellent interpersonal skills Must have good judgment skills Comprehensive knowledge of Microsoft Word, Excel, and Publisher Programs Familiarity with Google Apps, Canvas, Zoom, and/or similar forms of educational technology Must have a general understanding of courses taught at Germanna Must have outstanding organizational skills Must possess patience and a strong service orientation Ability to perform multiple tasks simultaneously in a fast-paced work environment Experience with or willingness to learn AI tools
Additional Considerations | Administrative experience preferred Experience with procurement preferred Experience working in a higher educational environment preferred
Operation of a State Vehicle | No Supervises Employees | Yes Required Travel | Travel between campuses may be required.
Posting Detail Information
Posting Number | WGE_2731P Recruitment Type | General Public - G Number of Vacancies | 1 Position End Date (if temporary) | Job Open Date | 09/02/2025 Job Close Date | 09/16/2025 Open Until Filled | Agency Website | www.germanna.edu Contact Name | Catra Godwin Email | cgodwin@germanna.edu Phone Number | Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information | Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting | https://jobs.vccs.edu/postings/88438
Supplemental Questions
Required fields are indicated with an asterisk (*).
I understand that this position is located in Virginia and I must reside within a reasonable commuting distance or be willing to relocate to ensure consistent, reliable attendance.
