Paul D. Camp Community College is hiring an Admin Assistant to the Dean of Student Services. The role involves providing administrative and clerical support to the Dean, managing correspondence, schedules, and confidential records while supporting admissions processing and domicile verification. The assistant also serves as a frontline resource for student inquiries and contributes to enrollment activities and special projects.
Highlights
Provide administrative and clerical support to the Dean of Student Services.
Manage correspondence, schedule meetings, calendars, and maintain confidential records.
Prepare, edit, and distribute documents related to student services and admissions.
Organize electronic and paper filing systems for student services and admissions.
Receive, review, and process admission forms and supporting documents.
Assist in domicile information review, verification, and data entry into student information systems.
Serve as frontline resource for inquiries about admissions, enrollment, and student services.
Require proficiency in word processing, spreadsheet, and email software.
Must have related office experience demonstrating time management, communication, customer service, leadership, and problem-solving skills.
Hiring range is $33,500 to $35,000 annually as a full-time position with Monday-Friday, 8:00 AM – 5:00 PM work schedule.
Admin Assistant to the Dean of Student Services Full Description
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Admin Assistant to the Dean of Student Services Role Title | Admin and Office Spec III Role Code | 19013-SW FLSA | Nonexempt Pay Band | 03 Position Number | 27700024 Agency | Paul D. Camp Community College Division | Paul D. Camp Community College (Div) Work Location | Franklin (City) - 620 Hiring Range | $33,500-$35,000 Emergency/Essential Personnel | No EEO Category | F-Admin Supp Full Time or Part Time | Full Time Does this position have telework options? -Telework options are subject to change based on business needs- | Does this position have a bilingual or multilingual skill requirement or preference? | Work Schedule | Monday-Friday, 8:00 AM – 5:00 PM Sensitive Position | No Job Description | Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
Administrative and Office SupportProvides administrative and clerical assistance to the Dean of Student Services.Prepares correspondence, schedule meetings, manages calendars, and maintains confidential records. Prepares, edits, and distributes documents, reports, and forms related to student services and Admissions. Organizes and maintains electronic and paper filing systems for student services and admissions documentation. Responds to inquiries from students, staff, and the public in a courteous and professional manner.Admissions and Domicile Determination Support Receives, reviews, and processes admission forms and supporting documents. Provides office coverage as needed. Assists in reviewing domicile information, verifying documentation, and entering data into student information systems. Communicates with applicants regarding missing or incomplete information and provides guidance based on established policies. Customer service and Communication Serves as a frontline resource for inquiries related to admissions enrollment and general student services. Provides accurate information or referrals to appropriate offices as needed. Contributes to a passive student experience through professional and responsive communication Other duties as assigned Assist with student services enrollment activities and special projects as assigned. Provides backup support to other student services staff as needed. Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications | Related work experience in an office setting utilizing time management, verbal and written communication and customer service skills. Demonstrate active listening to respond appropriately to internal and external customer concerns. Proven use of organizational skills and being detail oriented. Display excellent leadership and problem-solving skills. Demonstrated proficiency using word processing spreadsheet email software etc. Additional Considerations | Additional considerations : Experience in higher education or student services setting knowledge of admissions or domicile determination processes
Operation of a State Vehicle | No Supervises Employees | Yes Required Travel | As needed by the institution.
Posting Detail Information
Posting Number | CLS_4161P Recruitment Type | General Public - G Number of Vacancies | 1 Position End Date (if temporary) | Job Open Date | 11/19/2025 Job Close Date | 11/26/2025 Open Until Filled | Agency Website | www.pdc.edu Contact Name | Email | Phone Number | Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information | Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting | https://jobs.vccs.edu/postings/90802
Supplemental Questions
Required fields are indicated with an asterisk (*).
