University of South Carolina
Admin Asst - University Liaison
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $38K
💻 Other
🗓️ October 15th, 2025
Blackboard
Edtech.com's Summary
University of South Carolina is hiring an Admin Assistant - University Liaison to provide primary administrative support to the Chair of the Department of Naval Science and the Commanding Officer of the Naval Reserve Officers Training Corps. The role involves managing daily department operations, coordinating course scheduling, overseeing HR and vehicle management paperwork, facilitating communications with military and university officials, assisting with special projects and events, and ensuring compliance with relevant policies.
Highlights
- Manage daily operations of the Department of Naval Science, including correspondence, reports, schedules, and budget management.
- Coordinate and maintain all course scheduling in collaboration with the Registrar's office.
- Handle HR, vehicle management, and IT paperwork for approximately 10 military employees and 1 tutor.
- Facilitate communications between NROTC, military, university officials, and the public.
- Assist with special projects such as commissioning ceremonies, student activities, and shared facility maintenance.
- Support Military and Veterans Services with invoices, HR tasks, and event planning.
- Proficient in Microsoft Word and Excel; familiarity with university systems like PeopleSoft, Data Warehouse, iTAMS, Self Service Carolina, 25 Live, Blackboard, and HR.
- Requires at least a high school diploma or GED and one or more years of job-related experience.
- Starting salary $37,735 with pay commensurate based on qualifications.
- Primary clients include the Department of Naval Science, the Commanding Officer, military staff, and university officials.
Admin Asst - University Liaison Full Description
Admin Asst - University Liaison
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by November 27, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Logo |
Posting Number | STA00830PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Assistant
Link to USC Market Title | https://uscjobs.sc.edu/titles/131891
Job Level | A2 - Administrative/Operational Support
Business Title (Internal Title) | Admin Asst - University Liaison
Campus | Columbia
Work County | Richland
College/Division | Division of Academic Affairs and Provost
Department | PROV Naval Science
State Pay Band | 4
Approved Starting Salary | $37,735
Advertised Salary Range | $37,735 - Salary commensurate with qualifications
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday through Friday, 8:30am until 5:00pm. Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
Posting Number | STA00830PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Assistant
Link to USC Market Title | https://uscjobs.sc.edu/titles/131891
Job Level | A2 - Administrative/Operational Support
Business Title (Internal Title) | Admin Asst - University Liaison
Campus | Columbia
Work County | Richland
College/Division | Division of Academic Affairs and Provost
Department | PROV Naval Science
State Pay Band | 4
Approved Starting Salary | $37,735
Advertised Salary Range | $37,735 - Salary commensurate with qualifications
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday through Friday, 8:30am until 5:00pm. Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Administrative assistant to the Chair of the Department of Naval Science / Commanding Officer (CO) of the Naval Reserve Officers Training Corps; serves as primary support and assistant in all areas of department; liaison with University.
Job Related Minimum Required Education and Experience | Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications |
Knowledge/Skills/Abilities | Proficiency with Microsoft Word and Excel; must be resourceful to maintain skill levels for all University programs (PeopleSoft, Data Warehouse, iTAMS, Self Service Carolina, 25 Live, Blackboard, HR) needed for efficiency. Must be able to communicate effectively orally and in writing; must be able to distinguish and maintain confidential and personally identifiable information. Ability to understand and follow complex oral and written instructions, deal courteously and effectively with the public; multi-task; plan, organize and prioritize tasks according to schedules; work independently; understand and teach pertinent University policies to staff.
Job Related Minimum Required Education and Experience | Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications |
Knowledge/Skills/Abilities | Proficiency with Microsoft Word and Excel; must be resourceful to maintain skill levels for all University programs (PeopleSoft, Data Warehouse, iTAMS, Self Service Carolina, 25 Live, Blackboard, HR) needed for efficiency. Must be able to communicate effectively orally and in writing; must be able to distinguish and maintain confidential and personally identifiable information. Ability to understand and follow complex oral and written instructions, deal courteously and effectively with the public; multi-task; plan, organize and prioritize tasks according to schedules; work independently; understand and teach pertinent University policies to staff.
Job Duties
Job Duty | Manage and oversee the daily operations of the Dept. of Naval Science (NROTC). Perform all administrative tasks associated with efficient office management to include correspondence, computer data, reports, files, schedules, calendars. Manage budget and related fiscal matters.
Essential Function | Yes
Percentage of Time | 20Job Duty | Create/maintain all course scheduling in conjunction with the Registrar’s office.
Essential Function | Yes
Percentage of Time | 15Job Duty | Initiates, maintains, terminates all HR, Vehicle Management, and Information Technology paperwork, files, and accounts for continually changing staff of approximately 10 military employees and one tutor.
Essential Function | Yes
Percentage of Time | 15Job Duty | Facilitate communications and public relations between NROTC and high level military and University officials, the general public, and others whose interests and activities bring them in contact with the mission of the CO.
Essential Function | Yes
Percentage of Time | 15Job Duty | Assist in special projects such as commissioning ceremonies, student activities, Tri-Service. Share general maintenance and repair issues of 513 Pickens with two other departments (Military Science and Aerospace Studies).
Essential Function | Yes
Percentage of Time | 15Job Duty | Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function | Yes
Percentage of Time | 2Job Duty | Provide assistance and guidance to the Department of Naval Sciences to ensure compliance with federal, state, and university policies and procedures.
Essential Function | Yes
Percentage of Time | 3Job Duty | Perform duties as assigned for Military and Veterans Services unit. Duties could include but are not limited to, affiliate transactions, invoices, HR transactions and program/event participation and planning. Coordinate support from campus resources and outside organization for the Department of Military Science activities which include – Commissioning Ceremonies, ROTC Award Ceremonies, Military Balls, temporary VIP parking and other events; Prepare and send invitations for important events; Process and distribute official mail; Routinely respond to short suspense deadlines from Army and other government agencies.
Essential Function | Yes
Percentage of Time | 15
Essential Function | Yes
Percentage of Time | 20Job Duty | Create/maintain all course scheduling in conjunction with the Registrar’s office.
Essential Function | Yes
Percentage of Time | 15Job Duty | Initiates, maintains, terminates all HR, Vehicle Management, and Information Technology paperwork, files, and accounts for continually changing staff of approximately 10 military employees and one tutor.
Essential Function | Yes
Percentage of Time | 15Job Duty | Facilitate communications and public relations between NROTC and high level military and University officials, the general public, and others whose interests and activities bring them in contact with the mission of the CO.
Essential Function | Yes
Percentage of Time | 15Job Duty | Assist in special projects such as commissioning ceremonies, student activities, Tri-Service. Share general maintenance and repair issues of 513 Pickens with two other departments (Military Science and Aerospace Studies).
Essential Function | Yes
Percentage of Time | 15Job Duty | Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function | Yes
Percentage of Time | 2Job Duty | Provide assistance and guidance to the Department of Naval Sciences to ensure compliance with federal, state, and university policies and procedures.
Essential Function | Yes
Percentage of Time | 3Job Duty | Perform duties as assigned for Military and Veterans Services unit. Duties could include but are not limited to, affiliate transactions, invoices, HR transactions and program/event participation and planning. Coordinate support from campus resources and outside organization for the Department of Military Science activities which include – Commissioning Ceremonies, ROTC Award Ceremonies, Military Balls, temporary VIP parking and other events; Prepare and send invitations for important events; Process and distribute official mail; Routinely respond to short suspense deadlines from Army and other government agencies.
Essential Function | Yes
Percentage of Time | 15
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date |
Job Open Date | 10/13/2025
Job Close Date | 11/27/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 27, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/196257
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date |
Job Open Date | 10/13/2025
Job Close Date | 11/27/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 27, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/196257
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have at least a High School Diploma or GED and 1 or more years of job-related experience?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- List of References and Contact Information
Optional Documents
- Cover Letter
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