North Carolina Agricultural and Technical State University
Admin Support Specialist for Office of External Affairs
🇺🇸
Greensboro, NC
🕑
Full-Time
💰
$43K - $46K
💻
Other
🗓️
June 19th, 2026
Edtech.com's Summary
North Carolina Agricultural and Technical State University is hiring an Admin Support Specialist for the Office of External Affairs. The role involves providing complex administrative support with minimal supervision, managing schedules, events, and communications while maintaining confidentiality, professionalism, and effective teamwork.
Highlights
- Plan and manage complex calendars and resolve scheduling conflicts independently.
- Represent the supervisor at meetings and liaise with internal and external stakeholders.
- Coordinate logistics for events and business travel complying with university policies.
- Prepare reports, conduct research, and manage multiple projects with attention to deadlines.
- Perform administrative duties related to financial and human resource transactions.
- Proficiency required in Microsoft Office Suite, especially Word, PowerPoint, Excel, and Outlook; experience with Banner Student, Banner Finance, E-Travel System, and Aggie Mart Purchasing preferred.
- Must uphold strict confidentiality, display professionalism, and demonstrate exceptional written and verbal communication skills.
- Minimum requirement: High school diploma or equivalent with at least one year of related office experience or equivalent training and experience.
- Permanent full-time position with a salary range of $43,206 - $46,350 annually.
- Position is within the Office of the Chief of Staff, Office of the Chancellor, State & Community Relations at North Carolina A&T State University.
Admin Support Specialist for Office of External Affairs Full Description
Admin Support Specialist for Office of External Affairs
Please see Special Instructions for more details.
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more;
Employee Benefits available to NC A & T permanent employees include the following and more;
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna – State Health Benefits of North Carolina
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
- and more
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Posting Details
Classification Information
Position/Classification Title | Administrative Support Spec
Classification Type | SHRA
Position required to work during periods of adverse weather or other emergencies: | N - Not Mandatory
Minimum Experience/Education | High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education | Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software excellent proficiency in Microsoft Office (WORD, POWERPOINT and EXCEL) and email applications. (OUTLOOK)
Excellent verbal and written communication skills, including editing and proofreading.
Excellent planning and organizational skills.
Ability to take initiative and ownership of projects.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
Ability to multi-task, adapt to changing priorities and meet deadlines.
Required License or Certification
Classification Type | SHRA
Position required to work during periods of adverse weather or other emergencies: | N - Not Mandatory
Minimum Experience/Education | High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education | Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software excellent proficiency in Microsoft Office (WORD, POWERPOINT and EXCEL) and email applications. (OUTLOOK)
Excellent verbal and written communication skills, including editing and proofreading.
Excellent planning and organizational skills.
Ability to take initiative and ownership of projects.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
Ability to multi-task, adapt to changing priorities and meet deadlines.
Required License or Certification
Position Overview
Primary Purpose of Position | Provide complex administrative support with minimal supervision. Anticipate the needs of the Director and proactively solve problems and/or independently handle issues.
Maintain strict confidentiality and exercise discretion in all business-related matters and interactions.
• Exhibit high level of professionalism in conduct, work ethics and appearance.
• Prioritize multiple tasks, work efficiently within time constraints and deadlines, and handle stressful situations maintaining a calm professional demeanor at all times.
• Demonstrate customer service mentality.
• Be attentive and detail-oriented; be organized, flexible and adaptable.
• Possess exceptional written and verbal communication skills; clearly communicate information, listen well and ask relevant questions.
• Work effectively as a team member to contribute to the efficient functioning of the work environment.
• Work cooperatively with other staff; maintain courteous and effective relationships
Primary Function of Organizational Unit | North Carolina Agricultural and Technical State University is a preeminent land-grant institution where high-achieving scholars are engaged in transformative teaching and learning, civic outreach, interdisciplinary research and innovative solutions to global challenges.
North Carolina Agricultural and Technical State University advances knowledge through scholarly exchange and transforms society with exceptional teaching, learning, discovery and community engagement. An 1890 land-grant doctoral research institution with a distinction in STEM and commitment to excellence in all disciplines, North Carolina A&T creates innovative solutions that address the challenges and economic needs of North Carolina, the nation and the world.
Work Hours | 8-5 Monday - Friday ***Some nights and weekends are required***
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. | On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Maintain strict confidentiality and exercise discretion in all business-related matters and interactions.
• Exhibit high level of professionalism in conduct, work ethics and appearance.
• Prioritize multiple tasks, work efficiently within time constraints and deadlines, and handle stressful situations maintaining a calm professional demeanor at all times.
• Demonstrate customer service mentality.
• Be attentive and detail-oriented; be organized, flexible and adaptable.
• Possess exceptional written and verbal communication skills; clearly communicate information, listen well and ask relevant questions.
• Work effectively as a team member to contribute to the efficient functioning of the work environment.
• Work cooperatively with other staff; maintain courteous and effective relationships
Primary Function of Organizational Unit | North Carolina Agricultural and Technical State University is a preeminent land-grant institution where high-achieving scholars are engaged in transformative teaching and learning, civic outreach, interdisciplinary research and innovative solutions to global challenges.
North Carolina Agricultural and Technical State University advances knowledge through scholarly exchange and transforms society with exceptional teaching, learning, discovery and community engagement. An 1890 land-grant doctoral research institution with a distinction in STEM and commitment to excellence in all disciplines, North Carolina A&T creates innovative solutions that address the challenges and economic needs of North Carolina, the nation and the world.
Work Hours | 8-5 Monday - Friday ***Some nights and weekends are required***
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. | On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency | Knowledge - Program
Duties | Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time.
May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor.
Independently prioritize, plan, coordinate and/or oversee logistics for events and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
Manage complex business travel in compliance with unit, university, and sponsor policies.Required Competency | Communication - Verbal/Written
Duties | Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention.
Respond to inquiries from students, faculty, external constituents, and staff.
Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention.
Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
Strong computer skills including excellent proficiency in Microsoft Office (especially WORD, POWERPOINT and EXCELRequired Competency | Information/Records Administration
Duties | Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.
Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.
Perform administrative tasks related to financial and human resource transactions.Required Competency | Office Technology
Duties | The employee will utilize common office technology such as desktop/laptop computers, scanners, copiers, SMART boards, etc. In addition, in this administrative support role, the employee must have previous experience/proficiency with or demonstrate willingness to learn University-based software platforms such as Banner Student, Banner Finance, E-Travel System and Aggie Mart Purchasing.
Position Information
Working Title | Admin Support Specialist for Office of External Affairs
Competency Level | Advanced
Position Number | 003811
Recruitment Range | $43,206 - $46,350
FLSA | Non-Exempt
Appointment Type | Permanent - Full-time
FTE | 40 hours/week, 12 months
If Time Limited, Appointment Length |
Organizational Division | Office of the Chief of Staff
Organizational Location | Office of the Chancellor
Organizational Unit | State & Community Relations
Competency Level | Advanced
Position Number | 003811
Recruitment Range | $43,206 - $46,350
FLSA | Non-Exempt
Appointment Type | Permanent - Full-time
FTE | 40 hours/week, 12 months
If Time Limited, Appointment Length |
Organizational Division | Office of the Chief of Staff
Organizational Location | Office of the Chancellor
Organizational Unit | State & Community Relations
Posting Detail Information
Posting Number | SHRA3214
Open Date | 06/17/2026
Close Date | 06/30/2026
Special Instructions to Applicant | You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more;
Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount and more This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link | https://jobs.ncat.edu/postings/40437
Open Date | 06/17/2026
Close Date | 06/30/2026
Special Instructions to Applicant | You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more;
Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount and more This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link | https://jobs.ncat.edu/postings/40437
Supplemental Questions
Required fields are indicated with an asterisk (*).
- How many years of experience do you have working in a receptionist position with primary responsibilities triaging high volume of walk-ins and phone traffic?
- None
- 1 - 2 years
- 2 - 3 years
- 3 - 4 years
- 5 years or more
- Do you have at least one year of responsible payroll or financial and statistical record keeping experience?
- Yes
- No
- How many years of experience do you have performing data entry into a Banner module?
- None
- Less than 1 year
- More than 1 year but less than 2 years
- 2 to 3 years
- 4+ years
- How many years of experience do you have working in a receptionist position with primary repsonsibility for triaging a high volume of walk-in and phone traffic?
- None
- 1 but less than 2 years of experience
- 2 but less than 3 years of experience
- 3 or more years of experience
- How many years of experience do you have managing office budgets?
- None
- 1 - 2 years
- 3 - 4 years
- 5 years or more
- Describe your experience with budgets. What was the amount of the largest budget you have managed?
(Open Ended Question) - How many years of administrative or office/project management experience do you have?
- None
- 1 - 2 years
- 2 - 3 years
- 3 - 4 years
- 5 years or more
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Letter of Reference 1
- Letter of Reference 2
- Letter of Reference 3
- High School Diploma/G.E.D.
- Degree 1 - Copy of Transcripts
- Degree 2 - Copy of Transcripts
Optional Documents
