University of South Carolina
Administrative & Academic Support Associate
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $49K - $67K
💻 Other
🗓️ December 23rd, 2025
Edtech.com's Summary
University of South Carolina is hiring an Administrative & Academic Support Associate. This role provides executive-level support to the academic leadership team and journal editors, coordinating academic journals, research activities, and administrative operations under the supervision of the Associate Dean for Research.
Highlights
- Coordinate with the Vice President for Research Office and manage external research grant opportunities and events.
- Provide executive administrative support to Faculty Directors, including meeting coordination and visitor logistics.
- Assist journal editors with drafting communications, managing submissions, and maintaining editorial workflows using platforms like ScholarOne.
- Prepare data analyses and presentations using Microsoft Office Suite, especially Excel and PowerPoint; experience with Adobe Creative Suite is preferred.
- Demonstrate proficiency with digital tools and AI applications for enhanced operational efficiency.
- Requires a bachelor's degree and at least three years of related experience or equivalent combination of education and experience.
- Preferred qualifications include a Bachelor’s or Master’s degree in English, Journalism, or relevant social sciences disciplines.
- Handles sensitive information with discretion and maintains professionalism.
- Salary range is $49,396 to $67,000 annually for full-time employment at 37.5 hours per week.
- Supports multiple college departments including academic leadership, research, and editorial teams within the College of Hospitality, Retail, and Sport Management.
Administrative & Academic Support Associate Full Description
Administrative & Academic Support Associate
Please see Special Instructions for more details.
Required Application Materials Include:
- Cover Letter
- Resume
- List of References
- Portfolio of two or three writing samples
- Presentation deck(s) created by the applicant (you may attach this to the Other Supporting Documents in the attachment/upload section of your application).
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by January 4, 2026.
Posting Details
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Posting Summary
Logo |
Posting Number | RTF00286PO25
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/156187
Business Title (Internal Title) | Administrative & Academic Support Associate
Campus | Columbia
Work County | Richland
College/Division | College of Hospitality, Retail and Sport Management
Department | HRSM College of Hospitality, Retail, and Sports Management
Advertised Salary Range | $49,396 - $67,000
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard operational hours for the University are Monday through Friday from 8:30am until 5:00pm (EST). Working hours may vary, weekend and/or evening hours may be required to meet the demands of the College.
Type of Staff Position | Staff Time-Limited (STL)
Basis | 12 months
Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
South Carolina Retirement | Yes
State Insurance Programs | Yes
Annual Leave | Yes
Sick Leave | Yes
State Insurance Programs | Yes
Annual Leave | Yes
Sick Leave | Yes
Advertised Job Summary | The College of Hospitality, Retail, and Sport Management (HRSM) is seeking a highly motivated, detail-oriented, and personable Administrative & Academic Support Associate to deliver exceptional executive-level support to the academic leadership team and editors of select academic journals housed within the college. Under the supervision of the Associate Dean for Research (ADR), this essential role ensures the seamless coordination of academic journals, research, and administrative operations.
The ideal candidate is a dynamic communicator, collaborative team player, and technical expert who thrives in a fast-paced, professional environment. With a proactive mindset and strong organizational acumen, this individual will play a key role in advancing the college’s academic mission and operational excellence.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Bachelor’s and/or Master’s Degree in English or Journalism with thesis in Social Sciences (e.g., Mass Communications, Sociology, Psychology, Tourism, Hospitality, Retail, Sport Management or any combination).
Knowledge/Skills/Abilities | Initiative & Independence: Demonstrates a proactive, self-starting approach with the ability to anticipate needs and work effectively both independently and within a team environment. Communication Excellence: Exceptional written and verbal communication skills, with strong attention to detail and mastery of grammar and professional tone. Customer Service & Interpersonal Skills: Maintains a personable and welcoming demeanor, delivering outstanding hospitality and support to guests, students, faculty and staff. Technical Proficiency: Expertise in Microsoft Office Suite, particularly PowerPoint and Excel, with the ability to create polished presentations and manage complex data sets. Design & Visual Communication: Skilled in graphic design and visual storytelling, with experience producing compelling presentations and familiarity with tools such as Adobe Creative Suite. Digital Fluency: Strong technical aptitude and working knowledge of modern AI applications and digital tools. Organization & Project Coordination: Highly organized with excellent time-management skills and the ability to coordinate multiple projects and priorities efficiently. Professionalism & Confidentiality: Handles sensitive information with discretion and maintains a high standard of professionalism in all interactions. Adaptability & Collaboration: Thrives in dynamic environments, navigating diverse teams and shifting priorities with ease and flexibility.
The ideal candidate is a dynamic communicator, collaborative team player, and technical expert who thrives in a fast-paced, professional environment. With a proactive mindset and strong organizational acumen, this individual will play a key role in advancing the college’s academic mission and operational excellence.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Bachelor’s and/or Master’s Degree in English or Journalism with thesis in Social Sciences (e.g., Mass Communications, Sociology, Psychology, Tourism, Hospitality, Retail, Sport Management or any combination).
Knowledge/Skills/Abilities | Initiative & Independence: Demonstrates a proactive, self-starting approach with the ability to anticipate needs and work effectively both independently and within a team environment. Communication Excellence: Exceptional written and verbal communication skills, with strong attention to detail and mastery of grammar and professional tone. Customer Service & Interpersonal Skills: Maintains a personable and welcoming demeanor, delivering outstanding hospitality and support to guests, students, faculty and staff. Technical Proficiency: Expertise in Microsoft Office Suite, particularly PowerPoint and Excel, with the ability to create polished presentations and manage complex data sets. Design & Visual Communication: Skilled in graphic design and visual storytelling, with experience producing compelling presentations and familiarity with tools such as Adobe Creative Suite. Digital Fluency: Strong technical aptitude and working knowledge of modern AI applications and digital tools. Organization & Project Coordination: Highly organized with excellent time-management skills and the ability to coordinate multiple projects and priorities efficiently. Professionalism & Confidentiality: Handles sensitive information with discretion and maintains a high standard of professionalism in all interactions. Adaptability & Collaboration: Thrives in dynamic environments, navigating diverse teams and shifting priorities with ease and flexibility.
Job Duties
Job Duty | Support for Associate Dean for Research (ADR): Key responsibilities include coordinating with the University’s Vice President for Research (VPR) Office on research-related matters; identifying and monitoring external research grant opportunities; and planning and executing research-focused workshops and events. Additional duties involve maintaining spreadsheets for data analysis and reporting, as well as creating impactful presentations and visual data reports using MS Office tools, including Excel and PowerPoint.
Essential Function | Yes
Percentage of Time | 40Job Duty | Support for Faculty Directors: Deliver executive-level administrative support to two Faculty Directors – Faculty Director of Research and Faculty Director of Global Strategy and Strategic Engagement – within the College of HRSM. Responsibilities include coordinating meetings—such as preparing agendas, recording minutes, and tracking action items to ensure timely completion. Oversee logistics for campus visitors hosted by the Faculty Directors, including arranging travel, creating itineraries, managing schedules, and ensuring a professional, welcoming experience for all guests.
Essential Function | Yes
Percentage of Time | 20Job Duty | Editorial Assistance: Collaborate with College of HRSM journal editors to draft, format, and manage academic and editorial communications (i.e. reports, letters, emails); assisting with the preparation and submission of academic content; and maintaining organized records of editorial workflows and deadlines. Additionally, support journal editors in managing paper-review platforms such as ScholarOne, including tasks related to the double-blind peer-review process; updating author and reviewer accounts; identifying suitable reviewers; and communicating with authors, reviewers, and editorial board members.
Essential Function | Yes
Percentage of Time | 35Job Duty | Additional Responsibilities: Perform other duties as assigned by the supervisor.
Essential Function | Yes
Percentage of Time | 5
Essential Function | Yes
Percentage of Time | 40Job Duty | Support for Faculty Directors: Deliver executive-level administrative support to two Faculty Directors – Faculty Director of Research and Faculty Director of Global Strategy and Strategic Engagement – within the College of HRSM. Responsibilities include coordinating meetings—such as preparing agendas, recording minutes, and tracking action items to ensure timely completion. Oversee logistics for campus visitors hosted by the Faculty Directors, including arranging travel, creating itineraries, managing schedules, and ensuring a professional, welcoming experience for all guests.
Essential Function | Yes
Percentage of Time | 20Job Duty | Editorial Assistance: Collaborate with College of HRSM journal editors to draft, format, and manage academic and editorial communications (i.e. reports, letters, emails); assisting with the preparation and submission of academic content; and maintaining organized records of editorial workflows and deadlines. Additionally, support journal editors in managing paper-review platforms such as ScholarOne, including tasks related to the double-blind peer-review process; updating author and reviewer accounts; identifying suitable reviewers; and communicating with authors, reviewers, and editorial board members.
Essential Function | Yes
Percentage of Time | 35Job Duty | Additional Responsibilities: Perform other duties as assigned by the supervisor.
Essential Function | Yes
Percentage of Time | 5
Position Attributes
Hazardous weather category | Non-Essential
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. | No
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. | No
Posting Detail Information
Number of Vacancies | 1
Desired Start Date | 02/09/2026
Position End Date | 01/15/2031
Job Open Date | 12/19/2025
Job Close Date | 01/04/2026
Open Until Filled | No
Special Instructions to Applicant | Required Application Materials Include: Cover Letter Resume List of References Portfolio of two or three writing samples Presentation deck(s) created by the applicant (you may attach this to the Other Supporting Documents in the attachment/upload section of your application).
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by January 4, 2026.
Quicklink for Posting | https://uscjobs.sc.edu/postings/200293
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date | 02/09/2026
Position End Date | 01/15/2031
Job Open Date | 12/19/2025
Job Close Date | 01/04/2026
Open Until Filled | No
Special Instructions to Applicant | Required Application Materials Include: Cover Letter Resume List of References Portfolio of two or three writing samples Presentation deck(s) created by the applicant (you may attach this to the Other Supporting Documents in the attachment/upload section of your application).
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by January 4, 2026.
Quicklink for Posting | https://uscjobs.sc.edu/postings/200293
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have at least a Bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Other Supporting Documents
- Resume
- Writing Sample(s)/Sample Publications
- List of References and Contact Information
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