Edtech.com's Summary

Purdue University Fort Wayne is hiring an Administrative Assistant for the TRIO Upward Bound department. The role involves managing financial transactions related to federal grants, maintaining participant records, assisting with budget preparation and audits, coordinating program events, and supporting staff, students, and stakeholders.

Highlights

Manage financial transactions and monitor expenditures for Upward Bound federal grants.
Assist with budget construction and preparation for Department of Education audits.
Maintain accurate participant records and program databases.
Coordinate food services and special events, including workshops and banquets.
Collaborate with university staff, students, parents, and program partners.
Require proficiency in Microsoft Office and Outlook.
Maintain confidentiality and comply with university and federal policies.
Qualifications include a High School diploma or GED and two years of related clerical experience.
Preferred knowledge of student information systems.
Hourly wage starts at $15.92; benefits include free tuition through Purdue University Global, insurance from day one, and paid time off.

Administrative Assistant Full Description

Join Purdue University Fort Wayne:

We are currently seeking a full-time, on-site Administrative Assistant in our TRIO Upward Bound department. The Administrative Assistant provides clerical and organizational support for the federally funded TRIO Upward grants. This position’s hourly wage starts at $15.92/hr.

Primary Responsibilities:

Process, record, and monitor complex financial transactions related to the expenditures of Upward Bound federal grants and discretionary funds.
Assist the Director in constructing budgets for Upward Bound renewed grant applications and prepare for audits conducted by the Department of Education.
Perform financial transactions using knowledge of federal grants and regulations, especially in regards to stipends given to students.
Maintain all Upward Bound participant files in the program's database as well as hard copy files.
Manage and ensure the accuracy of student records, including personal, academic, and participation (i.e., staff/student contact, attendance etc.) information.
Work closely with staff, participants, and parents/guardians; ensure timely accurate communication of program information.
Assist Upward Bound staff with preparation for the recruitment and selection of program participants.
Coordinate all food components of the programs, including workshops, special events/banquets, residential meals, and the Summer Food Service Program.
Collaborate effectively with Purdue Fort Wayne staff and faculty as necessary.
Other duties as assigned.

Required Qualifications:

A High School diploma or GED.
2 years of related experience in a clerical or administrative support role.
Demonstrated knowledge of maintaining an information database & complex record.
Ability to comply with university, financial, and programmatic policies & procedures.
Demonstrated ability to handle confidential & sensitive documents.
Ability to work independently, display strong decision-making, excellent organization skills, and ability to multi-task & prioritize requests.
Excellent verbal & written communication skills and ability to work with students, parents/guardians, university employees, target schools, and program partners.
Proficiency in Microsoft Office and Outlook.
Ability to coordinate details of planning & implementing special events and activities.
Must be able to maintain accurate financial records.

Preferred Qualifications:

Familiarity with student information systems.

Benefits:

Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
Purdue will not sponsor employment authorization for this position.
A background check and misconduct screen will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer

FLSA Status

Non-Exempt

Original Job Description

Join Purdue University Fort Wayne:

Primary Responsibilities:

Process, record, and monitor complex financial transactions related to the expenditures of Upward Bound federal grants and discretionary funds.
Assist the Director in constructing budgets for Upward Bound renewed grant applications and prepare for audits conducted by the Department of Education.
Perform financial transactions using knowledge of federal grants and regulations, especially in regards to stipends given to students.
Maintain all Upward Bound participant files in the program's database as well as hard copy files.
Manage and ensure the accuracy of student records, including personal, academic, and participation (i.e., staff/student contact, attendance etc.) information.
Work closely with staff, participants, and parents/guardians; ensure timely accurate communication of program information.
Assist Upward Bound staff with preparation for the recruitment and selection of program participants.
Coordinate all food components of the programs, including workshops, special events/banquets, residential meals, and the Summer Food Service Program.
Collaborate effectively with Purdue Fort Wayne staff and faculty as necessary.
Other duties as assigned.

Required Qualifications:

A High School diploma or GED.
2 years of related experience in a clerical or administrative support role.
Demonstrated knowledge of maintaining an information database & complex record.
Ability to comply with university, financial, and programmatic policies & procedures.
Demonstrated ability to handle confidential & sensitive documents.
Ability to work independently, display strong decision-making, excellent organization skills, and ability to multi-task & prioritize requests.
Excellent verbal & written communication skills and ability to work with students, parents/guardians, university employees, target schools, and program partners.
Proficiency in Microsoft Office and Outlook.
Ability to coordinate details of planning & implementing special events and activities.
Must be able to maintain accurate financial records.

Preferred Qualifications:

Familiarity with student information systems.

Benefits:

Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
Purdue will not sponsor employment authorization for this position.
A background check and misconduct screen will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer

FLSA Status

Non-Exempt

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