Administrative Assistant

• Update and maintain employee files in an orderly manner in accordance with state, federal, district and Bright Horizons guidelines.
• Coordinate and distribute all center/school correspondence.
• Compose moderately to highly complex correspondence for supervisor, Director, or Principal signature.
• Manage all collection and input of data.
• Prepare required reports such as class lists, master teaching schedules, student schedules, teacher listings, student listings, etc., as assigned.
• Prepare data monitoring reports for teachers, center/school administrators and district departments as assigned.
• Provide all necessary reports and paper work as determined by supervisor.
• Protect the confidentiality of records and information about children, families and employees in the location.
  
  

• Maintain center/school calendar.
• Type and file information as needed.
• Provide all necessary support as needed to the administrative team.
• Maintain Director/Principal’s calendar, schedules appointments and arranges meetings.
• Coordinate preparations for workshops, meetings and seminars.
• Attend staff meetings, operations meetings, create agenda and maintain minutes.
• Assist with special projects under the supervision of the supervisor.
• Assist in data entry for all center/school and child records as deemed necessary by the supervisor.
• Assist with coverage of front desk in the absence of receptionist.
  
  

• Greet all visitors to the center/school.  Project professional and positive image in all interactions.
• Support and follow all Bright Horizons policies and procedures.
• Assist with center/school marketing efforts.
• Answer the telephone, responds to inquiries and provides information.
  
  

• Interact frequently, affectionately, and respectfully.  Speak in a friendly, calm, soft, courteous manner within close proximity of the child.
• Respect and observe children's interests.  Intervene when needed to maintain safety.  .
• Communicate directly with each child at the child's level
• Engage and communicate constructively with individual children during activities and routines.    
• Be available and responsive to children's needs, questions, and requests.
• Encourage and model social behavior and expectations which are developmentally appropriate.
• Acknowledge feelings with sensitivity and demonstrate appropriate expression of emotions.
• Practice positive discipline techniques in guiding children's behavior according to the center/school’s Discipline Policy.  
• Be attentive, flexible and supportive of children and their families during transitions to and from classrooms.  
  
  

• Acknowledge parents/guardians and all visitors.  Demonstrate a friendly, courteous and professional demeanor.
• Respond to parent/guardian comments and concerns with sensitivity, interest, and respect.  Maintain confidentiality.
• Invite input from parents/guardians regarding their child’s education and care.
• Assist in planning and attend center/school/classroom events and meetings.
  
  

• Maintain and follow all safety and health rules of the school.
• Supervise children at all times.  
• Complete appropriate paperwork (i.e., accidents, medication, and allergies).
• Encourage children to utilize appropriate health, safety and nutritional practices.
• Keep environment and equipment organized, safe, clean, attractive, and in good working order.  Encourage respect for equipment and materials.  Notify designated individual in advance when supplies are needed.
• Arrange space in clearly defined, well organized activity areas.
• Responsible for the up keep and organization of the school entrance/lobby.
• Help care for all student injuries and health related problems.
  
  

• Maintain confidentiality about issues concerning other staff members, children and families or Bright Horizons management and operations.  Must not involve parents/guardians in center/school concerns.
• Support organizational mission, philosophies, values, goals and policies to parents/guardians, coworkers, and community.
• Ensure continuity of education and care for children by reporting to work on time and maintaining consistent attendance, arranging and communicating leave requests in advance.
• Respect and adhere to staffing schedules which may be adjusted as program needs change and may include working in another classroom.
• Demonstrate flexibility and openness to new ideas in education practices.
• Attend staff meetings, training sessions, and other center/school events.
• Respond to center/school and organizational needs by attending regional training, contributing to a newsletter, or assisting with other duties.
• Continue professional growth by attending courses, asking for feedback, and reading professional literature.
• Receive constructive criticism with an attitude that indicates a willingness to improve.  Give feedback in a respectful manner.

• Establish and maintain a relationship of cooperation and respect with coworkers.
• Assume a fair share of work.  Look for ways to be helpful.  Demonstrate initiative.
• Assume additional classroom and center/school responsibilities as needed:  kitchen, pets, children's files, etc.
• Offer and share ideas and materials with coworkers.
• Communicate directly, work to resolve conflicts quickly, and avoid gossip.
• Exercise care in expressing views regarding the personal attributes or professional conduct of coworkers.  Statements are based on first-hand knowledge and relevant to the interests of children and programs.
  
  

• Follow state, federal and Bright Horizons’ guidelines including immunizations, employment physical, and required health and safety training.
• Ensure children's safety while performing the following job functions:
• Frequently lift, move, or hold children with a range of weight from 10 to 40 pounds. (Occasionally lift, move, or hold weight more than 40 pounds).
• Supervise and interact daily with children outdoors for extended periods in varied weather conditions.
• Demonstrate full range of motion to lift, reach, squat, climb, sit, and otherwise fully participate in activities.
• Respond immediately and appropriately to multiple or unexpected situations or emergencies.
• Maintain mental and physical alertness and an appropriate level of energy to perform essential job requirements.
  
  

• Collaborate with team in developing an action plan to implement classroom goals and a quality program.  
• Ensure that daily responsibilities are complete; jobs are shared and taught to each team member over time.
• Model exemplary behavior with children, parents/guardians and coworkers and give direction as needed to less experienced staff.  
• Orient new team members to classroom routines, curriculum practices and parent/guardian communication.
  
  

• Must be 18 years of age and have a High School Diploma or GED.  Associate’s Degree or Bachelor’s Degree preferred. Additional center/school requirements may apply.    
• Meet federal, as well as individual state requirements (i.e., TB test, physical, OSHA) and maintain credentials for the position (i.e., ongoing training)
• Demonstrated knowledge of developmentally appropriate curriculum practice.
  
  

• take time off from scheduled work hours/days or alter schedule
• release a child to someone other than a known parent/guardian
• discuss behavior or developmental concerns with a parent/guardian
• purchase supplies or spend petty cash    
• contact a parent/guardian regarding a child's temperature or illness
• administer medication (in compliance with state requirements)
• seek outside support services for individual children
• schedule a field trip
• transition a child into another classroom
  
  

• care for a child with a significant injury
• acknowledge and listen to a parent/guardian concern
• file an abuse and neglect complaint
• record an unusual incident