Edtech.com's Summary

Purdue University is hiring an Administrative Support professional for the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. The role involves managing front desk operations, supporting graduate admissions and records, maintaining calendars, coordinating small events, and handling routine correspondence and office administration tasks.

Highlights

Serve as the primary contact for the office by answering calls, greeting visitors, and responding to inquiries.
Maintain calendars, schedule meetings, prepare agendas, and record minutes.
Compose and proofread correspondence, reports, and presentation materials.
Assist with event coordination including room reservations, setups, and catering.
Manage office mail, supplies, facilities requests, safety documentation, and equipment.
Update and maintain mailing lists, databases, and websites.
Require proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and internet applications.
Must have a High School Diploma or GED and at least two years of clerical or administrative support experience.
Strong customer service, communication, organizational, and time management skills are essential.
Purdue University requires a background check and will not sponsor employment authorization for this position.

Administrative Assistant Full Description

Job Summary

This position provides intermediate administrative and operational support for the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Serves as the primary point of contact for the office by answering the main phone line, greeting walk-in visitors, and responding to routine inquiries. Supports graduate admission and records through document scanning and records handling. Manages office mail, calendars, supplies, facilities requests, safety documentation, and front desk operations in accordance with established policies and procedures. Based on experience and skills, duties may expand to include more complex operational duties.

Responsibilities and Duties:

Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes
Compose routine correspondence and draft non-routine correspondence
Proofread various documents, reports and presentation materials
Collect data for use in reports, presentations and meetings
Assist with small event coordination, including room reservations, setups, resource needs, and catering
Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment
Update and maintain mailing lists, databases and websites

What We're Looking For:

High School Diploma/GED
Two or more years of experience in a clerical or administrative support role
Excellent customer service, verbal, and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Typing, drafting, filing, data entry, proofreading and editing skills
Ability to identify routine problems and implement or recommend solutions

What We Want You To Know:

Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Exempt (Not eligible for overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/EA University.

Original Job Description

Job Summary

Responsibilities and Duties:

Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes
Compose routine correspondence and draft non-routine correspondence
Proofread various documents, reports and presentation materials
Collect data for use in reports, presentations and meetings
Assist with small event coordination, including room reservations, setups, resource needs, and catering
Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment
Update and maintain mailing lists, databases and websites

What We're Looking For:

High School Diploma/GED
Two or more years of experience in a clerical or administrative support role
Excellent customer service, verbal, and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Typing, drafting, filing, data entry, proofreading and editing skills
Ability to identify routine problems and implement or recommend solutions

What We Want You To Know:

Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Exempt (Not eligible for overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/EA University.

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