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University of Southern California
Administrative Assistant II
🇺🇸
Los Angeles, California
🕑
Full-Time
💰
$27 - $32
per Hour
💻
Other
🗓️
August 28th, 2026
Edtech.com's Summary
University of Southern California is hiring an Administrative Assistant II. This role involves providing high-level administrative and operational support to the Enrollment Management department, coordinating day-to-day activities, maintaining records, preparing reports and correspondence, and serving as a resource for university colleagues. The position requires managing multiple priorities, supporting contracts and grants administration, and assisting with budget-related tasks.
Highlights
- Organize and coordinate administrative workflow and resolve routine to moderately complex issues.
- Serve as a resource on departmental and university procedures and facilitate communication with campus partners.
- Prepare business correspondence, reports, forms, and confidential documents while maintaining discretion.
- Maintain departmental databases, records, and tracking systems ensuring data accuracy.
- Screen and prioritize inquiries and determine appropriate referrals or next steps.
- Support departmental events and coordinate logistics including vendors as needed.
- Assist with contracts, grants administration, budget tracking, and office operations.
- Provide guidance to staff or student workers in scheduling and priorities.
- Proficient in handling sensitive information and exercising discretion.
- Minimum qualifications include a Bachelor's degree and three years of related administrative experience; preferred qualifications include experience in higher education, event coordination, and budget or grant administration.
- Hourly compensation ranges from $27.00 to $32.20 based on experience and other factors.
Administrative Assistant II Full Description
Administrative Assistant II
Los Angeles, CA
Job ID REQ20179810
Category Administration
Helpful Information for Applicants
USC Enrollment Management is seeking an Administrative Assistant II to join our team and provide high-level administrative and operational support in a dynamic, student-centered environment. We are looking for someone who brings a strong service mindset and takes pride in providing reliable administrative support. Successful candidates will be comfortable working in a fast-paced environment, communicating with individuals across different levels of the university, learning new systems and processes, and balancing multiple priorities while maintaining a high level of professionalism and accuracy.
The Administrative Assistant II will play an important role in supporting the day-to-day operations of the department, coordinating administrative activities, maintaining records and data, preparing correspondence and reports, and serving as a resource for colleagues and university partners. The ideal candidate is highly organized, detail-oriented, service-focused, and comfortable managing multiple priorities while handling sensitive and confidential information with discretion.
Key Responsibilities
- Organize and coordinate the flow of administrative work, track follow-up items, and assist with resolving routine to moderately complex questions or issues.
- Serve as a resource regarding departmental and university procedures and facilitate communication with campus partners and other university offices.
- Prepare business correspondence, reports, forms, confidential documents, and other administrative materials.
- Maintain confidentiality and appropriately manage access to sensitive departmental, faculty, staff, or student information.
- Maintain departmental databases, records, and other tracking systems, including entering and verifying information for accuracy.
- Screen and prioritize incoming calls, inquiries, and requests for information and determine the appropriate next steps or referrals.
- Research and gather information for departmental reports and assist with preliminary data review and analysis.
- Assist with departmental events, conferences, seminars, meetings, and other activities, including coordinating logistics and working with vendors as needed.
- Support contracts and grants administration, including monitoring information, preparing reports, and coordinating with university partners.
- Assist with budget-related activities, including tracking expenditures and providing information regarding variances or projections.
- Support office operations, equipment, purchasing, and other administrative needs.
- Provide guidance and direction to staff and/or student workers as assigned, including helping coordinate schedules, priorities, and deadlines.
Minimum Qualifications
- Bachelor's degree or equivalent combined education and experience.
- Three years of administrative, secretarial, specialized clerical, or related professional experience.
- Demonstrated ability to organize work, manage competing priorities, and meet deadlines.
- Strong written and verbal communication skills.
- Strong attention to detail and commitment to accuracy.
- Ability to exercise discretion and maintain confidentiality when handling sensitive information.
- Strong customer service and interpersonal skills with the ability to work effectively with a variety of university stakeholders.
- Ability to work independently while contributing effectively as part of a collaborative team.
Preferred Qualifications
- Four or more years of related administrative experience.
- Experience working in higher education, enrollment management, student services, or a similarly complex professional environment.
- Experience maintaining databases, records, reports, or administrative tracking systems.
- Experience coordinating meetings, events, projects, or departmental activities.
- Experience supporting budget, purchasing, contract, or grant-related administrative functions.
- Demonstrated ability to identify issues, follow through on action items, and support efficient office operations.
Please submit a cover letter and resume as part of your application.
In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values
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The hourly range for this position is $27.00 - $32.20. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
#LI-AW1
Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 3 years Knowledge, Skills and Abilities: Secretarial or specialized clerical and administrative experience.
Job ID REQ20179810
Posted Date 08/27/2026
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