Purdue University
Administrative Assistant, Senior
🇺🇸 West Lafayette, IN
🕑 Full-Time
💰 TBD
💻 Other
🗓️ June 17th, 2025
Edtech.com's Summary
Purdue University is hiring an Administrative Assistant II who will support internal operations and external engagement for the Construction Engineering and Civil Engineering programs. This role coordinates advisory board activities, alumni engagement, special projects, experiential learning initiatives, and faculty support to enhance student, faculty, and industry collaboration.
Highlights
- Organize logistics and communications for advisory board meetings and maintain member records.
- Serve as primary liaison for alumni relations and support alumni outreach and events.
- Assist planning for major events such as the CNE 50th Anniversary and the World Building Congress.
- Provide administrative support to the Director of Internships, including data reporting and event coordination.
- Support faculty activities including travel arrangements, reimbursements, purchasing, and ABET preparation.
- Proficient in Microsoft Office Suite and comfortable managing digital platforms for event and data coordination.
- Required qualifications: High school diploma or GED with skills in multitasking, event coordination, and strong communication.
- Preferred familiarity with higher education or civil and construction engineering environments.
- Non-exempt position eligible for overtime, classified under Administrative and Operational Support 3, Pay Band S045.
- Background check required; Purdue University does not sponsor employment authorization for this role.
Administrative Assistant, Senior Full Description
Job Summary
This position serves a dual-function role that blends the responsibilities of an Area Administrative Assistant and the Administrative Assistant for The Walsh Group Director of Internships (Experiential Learning). The individual in this position will play a critical role in supporting both internal operations and external engagement efforts tied to the Construction Engineering (CNE) and Civil Engineering (CE) programs. The ideal candidate will be detail-oriented, highly organized, and passionate about supporting student success, faculty excellence, and alumni/industry engagement.
This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.
What You'll Be Doing:
Advisory Board Coordination (CNE and CE):
- Organize and execute all logistics for advisory board meetings and communication
- Maintain accurate membership records and board engagement metrics
- Support collaborative initiatives between the CNE and CE boards, including shared strategic planning
Alumni Engagement (CCE):
- Serve as the primary liaison for alumni relations for the Lyles School of Civil and Construction Engineering working with the events coordinator to establish outreach, events, and communications to strengthen alumni connections
- Support the development and execution of alumni-driven initiatives in collaboration with the development office
Special Projects Support (CCE):
- Assist in planning and support of the steering committee regarding initiatives tied to the CNE 50th Anniversary (Fall 2026–Spring 2027); as well as WBC, ANET, and other events.
- Manage schedules, invitations, marketing materials, and communications for celebration activities in conjunction with the Assistant Head and CCE Program Manager.
Experiential Learning Assistant:
- Provide administrative and logistical support to The Walsh Group Director of Internships (Experiential Learning) team.
- Assist with data collection, reporting, and communication-related to internship/co-op programs.
- Coordinate travel, site visit logistics, and event support related to student internships and industry partner engagement
Faculty and Program Support:
- Provide administrative support primarily for Construction Area faculty activities, including the planning of the World Building Congress (WBC) and ABET preparation.
- Coordinate travel, reimbursements, purchasing, and other logistical needs.
- Support communications, document preparation, and general administrative functions.
Miscellaneous duties as assigned by the Supervisor or the School Head
About Us:
The Lyles School of Construction and Civil Engineering at Purdue University strives to advance civil engineering learning, discovery, and engagement in fulfillment of the Land Grant promise and the evolving responsibility of a global university.
For the past several years, we have been consistently ranked by U.S. News & World Report as one of the top 10 civil engineering undergraduate and graduate programs in the country. We are justifiably proud of our past accomplishments; prouder still of the hard work, dedication, and academic rigor it took to get us to this point. But we are striving to improve further. While our accomplishments, not to mention our graduates, have been exemplary, we will not merely reflect on the past but continue to make civil engineering history. We are committed to leading the civil engineering profession and to be the most sought-after civil engineering program in the country. For more information about our department, please visit: https://engineering.purdue.edu/CCE
Who We're Looking For:
Education and Experience
Qualified candidates will need:
Qualified candidates will need:
- High school diploma or GED
Skills needed:
- Demonstrated ability to manage multiple priorities with attention to detail
- Experience coordinating events and external engagement efforts
- Strong communication and interpersonal skills
- Familiarity with higher education or civil and construction engineering environments preferred
- Proficient in Microsoft Office Suite and comfort working with digital platforms for event and data management
Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Additional Information:
- Limited physical activity required: Lift and carry up to 10 lbs frequently, and up to 20 lbs.
- Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
- Purdue will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
- FLSA: Non-Exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
- Purdue University is an EO/EA University
Career Stream
Compensation Information:
Administrative and Operational Support 3
Pay Band S045
Job Code#20002331
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Administrative and Operational Support 3
Pay Band S045
Job Code#20002331
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
FLSA Status
Non-Exempt
