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UMass Chan Medical School logo

UMass Chan Medical School

Administrative Associate - (Hybrid/Worcester, MA)

🇺🇸 Hybrid - Worcester, MA

🕑 Full-Time

💰 TBD

💻 Other

🗓️ July 3rd, 2025

Edtech.com's Summary

University of Massachusetts Medical School is hiring an Administrative Associate. The role involves performing diversified administrative duties including data entry, managing schedules, handling travel logistics, processing documents, and providing general office support to ensure smooth business unit operations.

Highlights
  • Perform data entry and generate reports.
  • Arrange travel logistics and coordinate schedules.
  • Process invoices, payments, requisitions, and expense reimbursements.
  • Provide preparation support for meetings including materials, agendas, and notes.
  • Manage calendars and schedule meetings, interviews, and appointments.
  • Answer and screen phone calls, take messages, and handle routine correspondence.
  • Maintain filing systems and manage office supplies.
  • Proficient in Microsoft Office: Word, Excel, PowerPoint, Outlook.
  • Requires high school diploma or equivalent; entry-level position with no prior experience required.
  • Strong organizational, verbal, written, and interpersonal skills are necessary.

Administrative Associate - (Hybrid/Worcester, MA) Full Description

Overview: 
JOB SUMMARY:
Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.
 
Responsibilities: 
ESSENTIAL FUNCTIONS:
  • Perform data entry and generate reports.
  • Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
  • Process and track documents such as invoices, payments, requisitions and expense reimbursement.
  • Provide administrative support with the preparation of materials, agenda, notes, and handouts.
  • Type, edit, and proofread material.
  • Answer phones and screen calls. Take messages and relay information within scope of authority.
  • Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
  • Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
  • Order and maintain office and other department supplies.
  • Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
  • Answer routine correspondence.
  • Perform other duties as required.
 
Qualifications:
REQUIRED QUALIFICATIONS:
  • High school diploma, or equivalent experience
  • 0 years of experience, entry level role
  • Specialized secretarial training preferred
  • Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve

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