Administrative Associate III

🇺🇸 Bozeman, MT 🕑 Full-Time 💰 $21 per Hour 💻 Other 🗓️ April 13th, 2026

Edtech.com's Summary

Montana State University is hiring an Administrative Associate III to support the Western Transportation Institute (WTI) and the Local Technical Assistance Program (LTAP). The role involves managing communications, coordinating records retention, assisting with financial systems such as Chrome River, and providing administrative support to two in-office Directors while ensuring efficient daily operations.

Highlights

Serve as the first point of contact for WTI and LTAP, managing phone and email communications.
Assist with Chrome River financial reporting and act as a proxy backup for WTI principal investigators and staff.
Coordinate records retention for all grants and assist with capital equipment management and insurance protocols.
Support Directors of WTI and LTAP with travel arrangements, procurement, invoicing, and daily administrative tasks.
Deposit checks for LTAP and manage scheduling, minute-taking, and action item follow-ups for weekly grant meetings.
Oversee SmartBuy purchasing for support staff, directors, and the Rural Safety Center.
Manage boardroom and classroom calendars and facilities.
Require progressively responsible administrative experience emphasizing customer service or an equivalent combination of education and experience.
Proficient in Microsoft Office suite; experience with databases or accounting software preferred.
Salary is $21.00 per hour, commensurate with experience, education, and qualifications; position is eligible for benefits and union affiliated (FOCUS-MFPE).