Oregon Health & Science University
Administrative Coordinator for Education and Engagement
🇺🇸 Portland, OR
🕑 Full-Time
💰 $28 - $38 per Hour
💻 Administrator
🗓️ August 12th, 2025
Canva
Edtech.com's Summary
Oregon Health & Science University is hiring an Administrative Coordinator for Education and Engagement. The coordinator will design and execute educational and engagement programs to foster cultural awareness and belonging among students. They will collaborate with various university groups to plan events, support student interest groups, and advance diversity, equity, inclusion, and belonging (DEIB) initiatives across campus.
Highlights
- Coordinate engagement opportunities such as workshops, speaker series, and discussion groups for OHSU learners.
- Support and advise Student Interest Groups (SIGs) related to cultural diversity and inclusion.
- Plan and implement educational events including Heritage Months and DEIB awareness activities.
- Build relationships with learners to understand their needs and collaborate across campus departments.
- Manage community outreach and maintain partnerships to advance DEIB on campus.
- Perform generalist duties for the Center for Learner Diversity and Inclusion and participate in staff and university committees.
- Required qualifications include 3 years of experience working with college students, event planning expertise, strong communication skills, and proficiency in Microsoft Office.
- Preferred skills include experience in academic settings, program planning, presentation skills, and familiarity with graphic design tools like Canva.
- Position pays between $28.25 and $38.19 per hour, commensurate with experience.
- The role requires 40 hours per week, primarily on-campus with occasional travel and some evening/weekend work.
Administrative Coordinator for Education and Engagement Full Description
Department Overview:
The Administrative Coordinator for Education and Engagement (EE) is responsible for coordinating educational and engagement focused programs and events that support cultural awareness and the development of a sense of belonging for students at OHSU. This position reports to the Program Manager for Education and Engagement. The Administrative Coordinator for Education and Engagement will work closely with the Program Manager for Education and Engagement to plan and offer activities, events, and programs designed to support the personal and professional development of OHSU students, and lead initiatives that increase cultural competency, sense of belonging and DEIB awareness within OHSU.
Pay Range: $28.25 - $38.19 per hour - Commensurate with Experience
Please include a cover letter and resume with application. Function/Duties of Position:
1. Engagement Programming/Initiatives
- Under the director of the Program Manager for Education and Engagement, coordinate engagement opportunities for OHSU learners. This includes, but is not limited to, workshops, speaker series, discussion groups, and events.
- Collaborate with CLDI supported Student Interest Groups (SIGs) to support their related events and activities.
- Provide advising related support to CLDI supported SIGs. This includes, but is not limited to, training on institutional policies, assistance with transition to OHSU, and advisor training/development.
- Participate in student-facing programs and initiatives. This includes, but is not limited to, orientation sessions, trainings, and other development sessions on topics such as cultural competency, anti racism, understanding bias, etc.
2. Educational Programming/Initiatives
- Plan and implement educational events and activities. This includes, but is not limited to, Heritage Months (Black History Month, Hispanic Heritage Month, Women’s History Month, etc.) as well as general educational and developmental topics.
- Coordinate annual events and activities that raise campus awareness about the experiences and contributions of individuals from various identities and cultural backgrounds.
- Partner with campus colleagues in support of other educational programming.
3. Community Building and Outreach
- Build relationships with learners to be better informed of their needs and experiences.
- Collaborate with campus departments, schools, and programs
- Initiate short-term and long-range planning efforts, in collaboration with Program Manager for Education and Engagement.
- Keep current on national, regional, and local trends and scholarship related to area of professional focus.
4. Campus and Community Relations
- Respond to requests and ideas from students, CLDI supported SIGS, and other campus constituents as a part of supporting CLDI’s continued recognition as a campus leader and supporter of DEIB.
- Facilitate and sustain collaborative partnerships and coalitions with various campus constituents and entities to advance DEIB across campus.
5. Center for Learner Diversity and Inclusion generalist duties
- Assume responsibility for emerging areas of need as identified by Associate Vice Provost of CLDI and the Program Manager for Education and Engagement.
- Contribute to the overall goals of CLDI and service to students as an active participant in all staff meetings and similar activities.
- Serve on departmental and university committees, coalitions, task forces, and other ad-hoc assignments as requested.
Required Qualifications:
- Four years of general office or secretarial experience; OR
- An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
- A Bachelor’s degree and two years of general office or secretarial experience; OR
- An equivalent combination of training and experience.
- 3 years of experience working with college students, including in a training and development capacity.
- Experience that demonstrates the ability to successfully work in partnership in an academic or healthcare environment.
- Experience working with student-oriented event planning.
- Experience working with a variety of diverse communities or populations (disability, historically marginalized, first generation, etc.).
- Knowledge of the prevailing and emerging trends in higher education.
- Knowledge and experience of event planning and management.
- Ability to undertake multiple priorities concurrently, ability to self-prioritize, and to consistently meet due dates and timelines.
- Excellent oral, written and interpersonal communication skills to effectively interact with campus constituents.
- Professionalism and customer service disposition.
- Ability to work in a collaborative, teamcentered work environment and provide expert support to campus partners in a timely manner.
- Working knowledge of Microsoft software package.
Preferred Qualifications:
- Experience in an academic or university setting.
- Experience working with students from a variety of backgrounds and experiences in an academic or university setting.
- Experience with program planning and event management.
- Strong stand-up presentation/training skills.
- Familiarity with Canva, or other graphic design tools.
Additional Details:
The employee will occupy a space on the Portland Marquam Hill OHSU campus. The position will primarily be on-campus, with possible hybrid format during certain approved timeframes. Employee will work 40 hours per week, Monday thru Friday, generally from 8:30 am to 5:00 pm. A flexible work schedule is required, and travel may be needed to support events within the state and to OHSU campuses. Some attendance at local, regional, and national events for job related reasons and professional development opportunities.
Some evening and weekend work as determined in advance and in conjunction with Associate Vice Provost for CLDI. On campus work environment may include some noise level and interruptions due to student activity.
This position requires sitting at least two hours at a time, walking to various schools/departments and significant use of computers, copiers, phone, and fax machine. Ability to carry and lift up to 25 pounds. Ability to perform key office functions including answering the phone, responding to e-mail, composing documents and responding to phone and e-mail inquiries. Travel to various on campus locations and community events in support of educational and engagement initiatives.
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
The employee will occupy a space on the Portland Marquam Hill OHSU campus. The position will primarily be on-campus, with possible hybrid format during certain approved timeframes. Employee will work 40 hours per week, Monday thru Friday, generally from 8:30 am to 5:00 pm. A flexible work schedule is required, and travel may be needed to support events within the state and to OHSU campuses. Some attendance at local, regional, and national events for job related reasons and professional development opportunities.
Some evening and weekend work as determined in advance and in conjunction with Associate Vice Provost for CLDI. On campus work environment may include some noise level and interruptions due to student activity.
This position requires sitting at least two hours at a time, walking to various schools/departments and significant use of computers, copiers, phone, and fax machine. Ability to carry and lift up to 25 pounds. Ability to perform key office functions including answering the phone, responding to e-mail, composing documents and responding to phone and e-mail inquiries. Travel to various on campus locations and community events in support of educational and engagement initiatives.
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
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