Edtech.com's Summary

University of Massachusetts Medical School is hiring an Administrative Coordinator III. The role involves performing complex financial and administrative functions, including managing human resource databases, overseeing payroll and personnel files, preparing budgets and grant proposals, and coordinating departmental procedures and communication.

Highlights

Participate in evaluating and implementing departmental procedures to improve efficiency.
Manage human resource database, payroll processing, and personnel files.
Advise staff on human resource policies and maintain administrative relationships with UMMS departments.
Prepare position descriptions, job advertisements, and assist in staff interviewing and selection.
Administer grant proposal preparation and maintain liaison with granting agencies.
Develop and manage departmental budgets and supervise funds dispersion.
Work with sponsor study monitors to ensure compliance with government regulations.
Prepare monthly management reports and coordinate special projects as assigned.
Proficiency in Microsoft Office applications and database management required.
Bachelor’s degree in Business Administration, Management, Accounting, or related field, plus 2 years of relevant experience and demonstrated supervisory and communication skills.
Salary range: $50,000 to $68,000 per year.

Administrative Coordinator III Full Description

Overview:

GENERAL SUMMARY OF POSITION:

Under the general supervision of the Director or designee, the Administrative Coordinator performs complex and varied financial and department administrative functions.

Responsibilities:

MAJOR RESPONSIBILITIES:

Participate in the evaluation and implementation of procedures, programs, and ensure that proper procedures are followed
Evaluate methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of Department
Develop and/or modify and maintain the Human Resource database for the Department, including oversight of all PA and payroll processing and maintaining personnel files. Advise departmental personnel on Human Resource policy and procedures
Maintain an ongoing administrative relationship with appropriate departments UMMS
Responsible for issuing correspondence pertaining to departmental issues
Prepare position descriptions, requisitions, and advertisements for all positions in the department. Interview and select office support staff in conjunction with faculty
Administer the preparation and submission of grant proposals
Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds
Project, develop and prepare budgets. Supervise dispersion of funds and income generated
Work closely with sponsor study monitors in preparing budget and providing all required documentation by government regulatory agencies
Develop and prepare monthly management reports as assigned
Coordinate special projects as assigned
Perform other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:

Bachelor’s degree in Business Administration, Management, Accounting, a related field, or equivalent experience
2 years of budgeting, accounting, administrative, or related experience
Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing
Proficiency in using Microsoft Office applications and databases

Additional Information:
#LI-KR1

Original Job Description

Overview:

GENERAL SUMMARY OF POSITION:

Under the general supervision of the Director or designee, the Administrative Coordinator performs complex and varied financial and department administrative functions.

Responsibilities:

MAJOR RESPONSIBILITIES:

Participate in the evaluation and implementation of procedures, programs, and ensure that proper procedures are followed
Evaluate methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of Department
Develop and/or modify and maintain the Human Resource database for the Department, including oversight of all PA and payroll processing and maintaining personnel files. Advise departmental personnel on Human Resource policy and procedures
Maintain an ongoing administrative relationship with appropriate departments UMMS
Responsible for issuing correspondence pertaining to departmental issues
Prepare position descriptions, requisitions, and advertisements for all positions in the department. Interview and select office support staff in conjunction with faculty
Administer the preparation and submission of grant proposals
Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds
Project, develop and prepare budgets. Supervise dispersion of funds and income generated
Work closely with sponsor study monitors in preparing budget and providing all required documentation by government regulatory agencies
Develop and prepare monthly management reports as assigned
Coordinate special projects as assigned
Perform other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:

Bachelor’s degree in Business Administration, Management, Accounting, a related field, or equivalent experience
2 years of budgeting, accounting, administrative, or related experience
Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing
Proficiency in using Microsoft Office applications and databases

Additional Information:
#LI-KR1

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Administrative Coordinator III

Edtech.com's Summary

Administrative Coordinator III Full Description

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