Edtech.com's Summary

Concorde Career Colleges, Inc. is hiring an Administrative Operations Coordinator. The role supports the Campus President, faculty, and staff with administrative tasks including coordinating new hire documentation, maintaining compliance and accreditation records, scheduling campus events, and facilitating communication across departments to ensure smooth daily operations.

Highlights

Provide administrative support to campus leadership, faculty, staff, and visitors.
Coordinate onboarding documentation such as I-9 compliance and credential verification.
Maintain organized records for personnel, compliance, and accreditation purposes.
Assist with scheduling meetings, campus events, and leadership calendars.
Support accreditation and regulatory processes by managing required documentation.
Use productivity software and collaboration tools to manage tasks efficiently.
Require a high school diploma or GED; Associate's degree preferred.
Minimum three years of administrative experience required; post-secondary education experience preferred.
Demonstrate strong communication skills, problem-solving, confidentiality, and ability to manage multiple tasks simultaneously.
Local travel up to 5% and adherence to campus safety protocols required.

Administrative Operations Coordinator Full Description

Overview:

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

Responsibilities:

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
Coordinate and track new hire documentation, including I-9 compliance and credential verification
Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
Assist with scheduling meetings, campus events, and coordinating leadership calendars
Prepare and distribute reports, correspondence, and official documents
Support accreditation and regulatory processes by gathering and submitting required documentation
Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
Coordinate office supply inventory and manage orders
Assist with special projects assigned by campus leadership

Other duties as assigned

Qualifications:

High school diploma or GED (required); Associate’s degree in business or related field (preferred)
Minimum of three (3) years of administrative experience (required)
Experience in post-secondary education (preferred)

Apply knowledge and skills to complete tasks with minimal supervision
Identify straightforward problems and recommend potential solutions
Communicate clearly and effectively with peers and stakeholders
Demonstrate active listening and empathy in interactions
Participate in presentations or facilitate small group discussions
Manage multiple tasks in a dynamic environment
Use productivity software and collaboration tools with confidence
Show initiative and accountability for assigned outcomes
Perform routine tasks and seek guidance for new situations
Builds strong customer relationships and delivers customer-centric solutions
Achieves results consistently, even in tough circumstances
Develops and delivers multi-mode communications tailored to diverse audience needs
Seeks new growth opportunities and challenges through formal and informal development channels

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders
Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
Local travel required (up to 5%)

Original Job Description

Overview:

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
Coordinate and track new hire documentation, including I-9 compliance and credential verification
Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
Assist with scheduling meetings, campus events, and coordinating leadership calendars
Prepare and distribute reports, correspondence, and official documents
Support accreditation and regulatory processes by gathering and submitting required documentation
Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
Coordinate office supply inventory and manage orders
Assist with special projects assigned by campus leadership

Other duties as assigned

Qualifications:

High school diploma or GED (required); Associate’s degree in business or related field (preferred)
Minimum of three (3) years of administrative experience (required)
Experience in post-secondary education (preferred)

Apply knowledge and skills to complete tasks with minimal supervision
Identify straightforward problems and recommend potential solutions
Communicate clearly and effectively with peers and stakeholders
Demonstrate active listening and empathy in interactions
Participate in presentations or facilitate small group discussions
Manage multiple tasks in a dynamic environment
Use productivity software and collaboration tools with confidence
Show initiative and accountability for assigned outcomes
Perform routine tasks and seek guidance for new situations
Builds strong customer relationships and delivers customer-centric solutions
Achieves results consistently, even in tough circumstances
Develops and delivers multi-mode communications tailored to diverse audience needs
Seeks new growth opportunities and challenges through formal and informal development channels

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders
Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
Local travel required (up to 5%)

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