University of Kentucky
Administrative Services Assistant
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $17 - $28 per Hour
💻 Other
🗓️ December 16th, 2025
Edtech.com's Summary
- Coordinate and schedule meetings for the R&D Partnerships team, including room bookings and minute-taking.
- Manage logistics for on-campus and off-campus meetings with external partners.
- Perform data entry for new contacts, opportunities, and reporting using Salesforce and OneUK systems.
- Provide administrative support for various R&D Partnership programs such as Industry Extension and Expert Connect.
- Prepare and archive necessary documentation, generate invoices, monitor payments, and deliver reports.
- Assist UK Innovate finance and compliance efforts through data entry and process documentation.
- Required to have an Associate's Degree (AA) and 4 years of related experience.
- Preferred experience includes administrative support, executive assistance, and data input.
- Salary ranges from $17.41 to $27.87 per hour, full-time position with day shift hours.
- Department: Office of Technology Commercialization (UK Innovate).
Administrative Services Assistant Full Description
Requisition Number | RE52578
Working Title | R&D Partnerships Coordinator
Department Name | 40420:Office of Technology Commercialization
Work Location | Lexington, KY
Grade Level | 42
Salary Range | $17.41-27.87/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None.
Physical Requirements | Sitting and/or standing for extended periods of time; repetitive motion related to computer work3
Shift | 40 hours per week. Day shift hours.
Job Summary | UK Innovate seeks a highly qualified candidate to fill the role of R&D Partnerships Coordinator. This position will work directly with UK Innovate staff and faculty to support data management, input and some program admin coordination for our TC and R&D Partnerships teams, and to support growth in R&D Partnerships industry extension invoicing.
Job Duties and Responsibilities· Coordinate and schedule in-person or virtual meetings for the R&D Partnerships team, including room space booking as neededo Attend meetings as needed to record meeting minutes and action items· Coordinate, schedule and lead logistics for on-campus or off-campus meetings with external partners· Support data entry for new R&D Partnerships contacts, opportunities and reporting in Salesforce, including OneUK partnerships· Support administrative tasks associated with R&D Partnerships programs such as the Industry Extension Program, Expert Connect Program, Estate Whiskey Alliance & KY BIO Alliance including:o Collection and preparation of requisite documentationo Request, collect and archive signed copies of requisite documentation with internal and external partnerso Use standard templates to generate invoices, track and monitor paymentso Provide reports as needed· Provide administrative support for UK Innovate finance and compliance including data entry, process documentation and other documentation tasks
IEBC (Internal Employee Being Considered).
Skills / Knowledge / Abilities |
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Experience in admin support/EA and data input preferred.
Deadline to Apply | 12/18/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
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