Virginia Tech
Administrative Services Manager
🇺🇸 Blacksburg, VA
🕑 Full-Time
💰 $48K - $53K
💻 Project Management
🗓️ October 17th, 2025
Edtech.com's Summary
Virginia Tech is hiring an Administrative Services Manager to oversee operational and administrative functions for VT Engage. The role involves managing administrative workflows, budgets, procurement processes, and facilities coordination to ensure smooth departmental operations.
Highlights
- Provide operational oversight and administrative support to VT Engage, the Center for Leadership and Service Learning.
- Manage purchasing requests, budget tracking, hiring processes, calendaring, and programmatic support.
- Utilize office software such as Microsoft Word, Excel, PowerPoint, and Outlook.
- Preferred experience with Banner, HokieMart, HokieSpa, Chrome River, Leave System, and Banner Time Entry institutional software.
- Requires a bachelor's degree in business or related field or equivalent experience.
- Experience with fiscal and budgetary operations and professional office practices required.
- Base salary range of $48,000 to $53,000 plus comprehensive benefits including health insurance, paid leave, retirement, tuition assistance, and VT discounts.
- Position reports to the Director of VT Engage as a full-time university staff appointment.
- Involves working within the Student Affairs division, serving the Virginia Tech community focused on student leadership, civic engagement, and service learning.
- Criminal conviction check required for successful candidate.
Administrative Services Manager Full Description
Job Description
We are seeking an Administrative Services Manager to provide operational oversight and administrative support to VT Engage. The Administrative Services Manager plays a key role in ensuring the smooth and efficient operation of the departmental functions. This position oversees administrative workflows, manages budgets and procurement processes, and coordinates facilities. The ideal candidate is a proactive problem solver with strong leadership skills and a commitment to delivering service excellence.
Here’s what you need to know about the role:
1. You will join VT Engage: The Center for Leadership and Service Learning. VT Engage enhances the student experience by providing leadership education, civic engagement, service learning, and food access opportunities within the Virginia Tech and New River Valley community, nationally, and globally.
2. You will report to the Director of VT Engage, in a regular, full-time, 100% university staff appointment.
3. You will be primarily responsible for supporting the administrative functions of the office, including purchasing requests, budget tracking, hiring processes, administrative needs, calendaring, and programmatic support.
4. You will have the chance to grow and take advantage of a professional development plan with opportunities to advance within the Department and the Division.
5. You will be offered a base salary between $48,000 - $53,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts and so much more!
Required Qualifications
• Bachelor’s degree in business or related field, or equivalent related work experience.
• Experience working with fiscal/budgetary operations.
• Demonstrated knowledge of, and experience with, professional office practices and procedures.
• Proficiency using office software, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to work independently and manage competing priorities.
Preferred Qualifications
• Experience working in higher education.
• Knowledge of university policies and procedures related to travel, payroll, procurement, and human resources.
• Proficiency with institutional software such as Banner, HokieMart, HokieSpa, Chrome River, Leave System, and Banner Time Entry.
• Advance computer skills.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$48,000 - $53,000
Hours per week
40
Review Date
11/9/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
We are seeking an Administrative Services Manager to provide operational oversight and administrative support to VT Engage. The Administrative Services Manager plays a key role in ensuring the smooth and efficient operation of the departmental functions. This position oversees administrative workflows, manages budgets and procurement processes, and coordinates facilities. The ideal candidate is a proactive problem solver with strong leadership skills and a commitment to delivering service excellence.
Here’s what you need to know about the role:
1. You will join VT Engage: The Center for Leadership and Service Learning. VT Engage enhances the student experience by providing leadership education, civic engagement, service learning, and food access opportunities within the Virginia Tech and New River Valley community, nationally, and globally.
2. You will report to the Director of VT Engage, in a regular, full-time, 100% university staff appointment.
3. You will be primarily responsible for supporting the administrative functions of the office, including purchasing requests, budget tracking, hiring processes, administrative needs, calendaring, and programmatic support.
4. You will have the chance to grow and take advantage of a professional development plan with opportunities to advance within the Department and the Division.
5. You will be offered a base salary between $48,000 - $53,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts and so much more!
Required Qualifications
• Bachelor’s degree in business or related field, or equivalent related work experience.
• Experience working with fiscal/budgetary operations.
• Demonstrated knowledge of, and experience with, professional office practices and procedures.
• Proficiency using office software, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to work independently and manage competing priorities.
Preferred Qualifications
• Experience working in higher education.
• Knowledge of university policies and procedures related to travel, payroll, procurement, and human resources.
• Proficiency with institutional software such as Banner, HokieMart, HokieSpa, Chrome River, Leave System, and Banner Time Entry.
• Advance computer skills.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$48,000 - $53,000
Hours per week
40
Review Date
11/9/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
About Student Affairs: Student Affairs at Virginia Tech fosters a community where each student creates a customized experience to meet their goals. Building on our motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice our Principles of Community, which are fundamental to our ongoing efforts to increase access and inclusion and to create a community that nurtures learning and growth. We are actively seeking people to join our community and help us prepare leaders for the world. Our people in Student Affairs are committed to student well-being and assuring that all students Experience VT by demonstrating, supporting, and operationalizing our Aspirations for Student Learning. If you are someone dedicated to ensuring student success, then we want you to consider being a part of our team!
About Student Affairs: Student Affairs at Virginia Tech fosters a community where each student creates a customized experience to meet their goals. Building on our motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice our Principles of Community, which are fundamental to our ongoing efforts to increase access and inclusion and to create a community that nurtures learning and growth. We are actively seeking people to join our community and help us prepare leaders for the world. Our people in Student Affairs are committed to student well-being and assuring that all students Experience VT by demonstrating, supporting, and operationalizing our Aspirations for Student Learning. If you are someone dedicated to ensuring student success, then we want you to consider being a part of our team!
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
For inquiries regarding non-discrimination policies, contact the Office for Civil Rights Compliance and Prevention Education at 540-231-2010 or Virginia Tech, 220 Gilbert Street, Suite 5200, Blacksburg, VA 24061.
If you are an individual with a disability and desire an accommodation, please contact Cristina Rosa Castaner at crosa@vt.edu during regular business hours at least 10 business days prior to the event.
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