Administrative Specialist I

🇺🇸 Gainesville, FL

🕑 Full-Time

💰 $21 - $24 per Hour

💻 Other

🗓️ September 12th, 2025

Edtech.com's Summary

The University of Florida is hiring an Administrative Specialist I to provide essential administrative support to the Acute Care Surgery Division, primarily focusing on the Burn Service. The role includes coordinating meetings, managing schedules, supporting financial operations, and assisting with educational and compliance activities.

Highlights

Coordinate meetings, prepare agendas, take minutes, and manage audiovisual needs.
Maintain call schedules and update clinical assignments in hospital and divisional systems.
Organize weekly educational lectures and distribute related materials.
Monitor budgets, track expenses, and assist with financial reporting and reimbursements.
Facilitate approved travel and ensure timely submission of documentation per UF protocols.
Support recruitment efforts and guest speaker visits, including itineraries and reimbursements.
Maintain faculty records such as CVs, licenses, and calendars.
Assist with OPPE and FPPE submissions, site visits, and compliance tracking.
Provide backup administrative support for Trauma and Critical Care divisions as needed.
Required qualifications include a bachelor's degree or equivalent experience; preferred skills include strong English communication, knowledge of office procedures, organizational skills, and professionalism.
Compensation ranges from $21 to $24 per hour.