University of Idaho
Administrative Specialist III
🇺🇸 Moscow, ID
🕑 Part-Time
💰 $23 per Hour
💻 Other
🗓️ September 11th, 2025
Edtech.com's Summary
University of Idaho is hiring an Administrative Specialist III. This role requires proactively providing advanced operational and programmatic support within the Family and Consumer Sciences department, managing administrative processes, handling HR and finance tasks, coordinating events, and serving as a key contact for faculty, staff, and students.
Highlights
- Coordinate office functions, maintain processes, procedures, and records.
- Provide administrative support and prioritize department activities involving university administrative functions.
- Respond to routine and moderately complex policy and procedural questions from internal and external contacts.
- Support and coordinate meetings and complex travel arrangements.
- Compose and distribute meeting notes, correspondence, and reports including statistical or monthly activity reports.
- Maintain calendars for individuals and the office.
- Use university programs to process financial documents such as travel claims, purchasing card reports, claim vouchers, requisitions, purchase orders, and deposit forms; prepare routine financial reports.
- May supervise or oversee the work of others.
- Requires three years of administrative or office support experience and proficiency with word processing, spreadsheets, email, and internet research.
- Preferred experience includes working with UI Banner, MyUI, Chrome River, and Argos systems, knowledge of higher education academic procedures, and skills in financial transaction processing and problem-solving.
- Pay starts at $23.00 per hour or higher depending on experience; position is part-time (0.75 FTE) with a fiscal year appointment.
Administrative Specialist III Full Description
Administrative Specialist III
Internal Posting? |
Posting Number | SP005017P
Position Title | Administrative Specialist III
Division/College | College of Agricultural & Life Sciences
Department | Family & Consumer Sciences
Location | Moscow
Posting Context Statement | The Administrative Specialist III position within Family and Consumer Sciences is responsible for critical functions within the unit, including all HR and finance processes, as well as key academic support such as P&T documentation and annual performance evaluations.
Position Overview | The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned
Unit URL | https://www.uidaho.edu/agricultural-life-sciences/academics/family-consumer-sciences
Posting Number | SP005017P
Position Title | Administrative Specialist III
Division/College | College of Agricultural & Life Sciences
Department | Family & Consumer Sciences
Location | Moscow
Posting Context Statement | The Administrative Specialist III position within Family and Consumer Sciences is responsible for critical functions within the unit, including all HR and finance processes, as well as key academic support such as P&T documentation and annual performance evaluations.
Position Overview | The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned
Unit URL | https://www.uidaho.edu/agricultural-life-sciences/academics/family-consumer-sciences
Position Qualifications
Required Experience | Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Associate’s or Bachelor’s degree in office management, business or a related field OR at least two years of experience providing administrative support One year of experience providing administrative support in a fast-paced setting with little supervision that requires time management and organization skills Experience working in a team environment to accomplish shared goals Experience with written communication skills Experience balancing and coordinating a workload for multiple projects Experience crafting and examining office documents and data/reports for accuracy and completeness Experience processing financial transactions and adhering to a budget Experience in interpreting, applying, and explaining complex information such as regulations, policies or services Experience with UI Banner system including human resources and student modules, MyUI, Chrome River, and Argos Experience in a position where interaction with students and faculty was a primary function Knowledge of higher education academic rules, regulations, procedures, curriculum, and graduation requirements Ability to independently solve problems and perform liaison activities in a work setting
Physical Requirements & Working Conditions | None.
Degree Requirement | N/A: No degree requirement
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Associate’s or Bachelor’s degree in office management, business or a related field OR at least two years of experience providing administrative support One year of experience providing administrative support in a fast-paced setting with little supervision that requires time management and organization skills Experience working in a team environment to accomplish shared goals Experience with written communication skills Experience balancing and coordinating a workload for multiple projects Experience crafting and examining office documents and data/reports for accuracy and completeness Experience processing financial transactions and adhering to a budget Experience in interpreting, applying, and explaining complex information such as regulations, policies or services Experience with UI Banner system including human resources and student modules, MyUI, Chrome River, and Argos Experience in a position where interaction with students and faculty was a primary function Knowledge of higher education academic rules, regulations, procedures, curriculum, and graduation requirements Ability to independently solve problems and perform liaison activities in a work setting
Physical Requirements & Working Conditions | None.
Degree Requirement | N/A: No degree requirement
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | $23.00 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 0.75
Full Time/Part Time | Part Time
Funding | This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 09/10/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by September 24, 2025, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.
If you would like to receive a full position description that includes the position responsibilities, please email Dayna Willis at dwillis@uidaho.edu and request that one be sent to you.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | $23.00 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 0.75
Full Time/Part Time | Part Time
Funding | This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 09/10/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by September 24, 2025, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.
If you would like to receive a full position description that includes the position responsibilities, please email Dayna Willis at dwillis@uidaho.edu and request that one be sent to you.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Letter of Qualification
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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