Edtech.com's Summary

The Pennsylvania State University is hiring an Administrative Support Assistant, Central Office to serve as the first point of contact for Residence Life, managing communications, scheduling, budget monitoring, travel arrangements, and maintaining confidential information. The role requires coordinating unit needs across the Commonwealth and handling administrative tasks such as preparing documents, updating web pages, and managing office supplies.

Highlights

Greet customers and serve as primary contact in person and by phone for Residence Life.
Screen and process phone communications, mail, and requests.
Schedule and maintain calendars for appointments, meetings, and travel itineraries.
Monitor budgets, process financial transactions, and track expenditures.
Coordinate travel arrangements and process reimbursements.
Maintain files, databases, and prepare simple reports and written communications.
Update and edit web pages routinely.
Record and distribute meeting minutes; maintain confidentiality of sensitive information.
Order and maintain inventory of office supplies.
Requires GED or High School diploma with 2+ years of relevant experience or equivalent education and experience; no certifications required.
Salary range: $38,300 to $55,500 annually with competitive benefits including medical, dental, vision, retirement plans, paid time off, and 75% tuition discount for employees and eligible family members.

Administrative Support Assistant, Central Office Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Pennsylvania State University, Residence Life, is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact in person and via phone, maintain confidential information, and coordinate the needs of the unit across the Commonwealth.

The successful candidate will be responsible for the following:

Greet customers, provide information, and refer them as appropriate.
Screen and process routine telephone communications, mail, and requests.
Schedule and maintain a calendar of appointments, meetings, travel itineraries, etc.
Monitor and maintain budget, process financial transactions, track expenditures
Coordinate travel arrangements, make reservations, and process reimbursements.
Maintain files and databases; assemble and format data to create simple reports.
Prepare documents, meeting materials, and correspondence.
Update and make routine changes to web pages.
Maintain confidential and sensitive information and materials.
Record and distribute meeting minutes.
Compose and edit written communication.
Maintain inventory and order or purchase office supplies.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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Original Job Description