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edtech.com
Pennsylvania State University logo

Pennsylvania State University

Administrative Support Assistant Intermediate Support - Biology

🇺🇸 Hybrid - University Park, PA

🕑 Full-Time

💰 $38K - $56K

💻 Other

🗓️ December 12th, 2025

Edtech.com's Summary

The Pennsylvania State University is hiring an Administrative Support Assistant Intermediate Support - Biology. The role involves coordinating departmental seminars and events, preparing bulk copy requests, assisting with recruitment processes in Workday, maintaining office directories and websites, scheduling rooms, handling invoices and mailings, and providing administrative support to ensure smooth workflow in the Department of Biology.

Highlights
  • Coordinate departmental and specialty seminars as well as departmental events.
  • Prepare bulk copy requests of course materials as faculty requests.
  • Assist in requisition development and monitor hiring of part-time non-academic employees using Workday.
  • Maintain office directories, departmental website, and listservs; manage room scheduling.
  • Handle collection and submission of Fed Ex invoices, honorariums, and Lyft charges.
  • Perform domestic and international mailings and maintain the organization of the main departmental waiting area.
  • Must demonstrate strong problem-solving, communication, organizational, and customer service skills.
  • Proficiency required in Microsoft Office Suite.
  • Minimum qualifications include a GED or high school diploma and at least 2 years of relevant experience.
  • Salary ranges from $38,300 to $55,500 with full-time benefits including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount.

Administrative Support Assistant Intermediate Support - Biology Full Description

APPLICATION INSTRUCTIONS:


Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. 
​
POSITION SPECIFICS​
The Department of Biology is seeking an Administrative Support Assistant -Intermediate Support to provide assistance to the department.
The successful candidate will be expected to:
  • Coordinate departmental seminars, specialty seminars and departmental events
  • Prepare bulk copy requests of course materials as requested by faculty
  • Assist with requisition development of PT non-academic employees in Workday and monitor candidates through hiring process
  • Maintain office directories, departmental website, listservs
  • Greet incoming guests, assist with scheduling Biology conference rooms and College net room
  • Request sponsored accounts as needed
  • Collection and submission of Fed Ex invoices, honorariums and lyft charges
  • Maintain general neatness/organization of main departmental waiting area
  • Perform domestic and international mailings requests, distribute mailing as needed

Candidate should be capable of problem-solving, answering questions, providing information and follow-up as necessary; assisting the Department of Biology Administrative Staff and additional tasks as assigned. The successful candidate is eligible for a hybrid work schedule after a successful training period. 

The candidate should possess strong investigative skills with the ability to improve upon the existing and develop new duties and business processes. Excellent communication, organization, and customer service skills, along with the ability to work independently and in a team environment, are required.

Proficiency in Microsoft Office Suite is a must. Must be able to handle multiple priorities, monitor and meet overlapping deadlines. The successful candidate will foster a positive, professional, and efficient work style and provide any support needed to ensure smooth workflow in the department. They will be able to demonstrate initiative, collegiality, accuracy and promote a culture that is conducive to effective relationships among diverse team members. Communicate clearly, incorporate new facts and ideas into group processes and apply creative thinking to develop new solutions.
 
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience 
acceptedRequired Certifications:None
 
 
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
 Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
 
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.
 
Salary Structure - Information on Penn State's salary structure
 
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
 

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