Edtech.com's Summary

The Pennsylvania State University is hiring an Administrative Support Manager for the Department of Cell and Biological Systems. The role involves overseeing administrative activities, managing budgets, coordinating human resources and faculty recruitment, directing event planning, ensuring compliance with university policies, and leading staff to optimize operational effectiveness and support department goals.

Highlights

Lead and manage departmental staff including hiring, development, and performance management
Oversee administrative workflows, prioritize tasks, and develop operational procedures
Manage budgets, approve expenditures, and prepare financial and operational reports
Implement unit-wide projects and assess their effectiveness
Coordinate facility usage and serve as liaison for building access and safety policies
Plan and coordinate special events with budget and itinerary development
Collaborate with internal and university-wide offices to ensure safety, health, and policy compliance
Coordinate HR functions such as payroll processing, record maintenance, and staffing recommendations
Manage processes for hiring, promotion, tenure, visas, and faculty searches; ensure accuracy and deadlines
Use data-driven assessments to recommend improvements and contribute to the unit's strategic plan
Required: Bachelor's Degree, 8+ years relevant experience including 3+ years supervisory
Background checks required: PA State Police, PA Child Abuse, and FBI Fingerprint Criminal Background Check
Salary range: $51,000 - $74,000 annually
Provides comprehensive benefits including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount for employees and eligible family members

Administrative Support Manager - Cell and Biological Systems Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Administrative Support Manager oversees the administrative activities in the Department of Cell and Biological Systems; establishes priorities; develops, executes, and assesses processes and procedures; solves problems and approves completed work; prepares, controls, and manages budget; coordinates human resources, faculty recruitment and promotion and tenure functions; plans, publicizes, and coordinates special events; provides assistance and collaborates with other units and staff to achieve unit goals; compiles and analyzes data for a variety of reports and programs.

Lead staff members, including hiring, development, and performance management
Oversee the administrative processes for department, establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness
Manage budgets for assigned areas; approve expenditures, prepare financial and operational reports, and partner with financial offices to plan and forecast short and long range budgets
Implement unit wide projects/initiatives including recommending action steps, leading communication plans, contributing to goals and objectives, and assessing effectiveness
Direct and coordinate facility usage including room reservations, building access, and safety policies; serve as liaison to communicate facility needs
Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures
Collaborate with internal unit and University-wide offices to ensure compliance related to areas of safety, health, risk management, and records; interpret and enforce adherence to administrative and academic policies
Coordinate human resources administration activities including form processing, payroll transactions, and employee record maintenance; provide input and recommendations related to staffing needs for assigned area
Oversee the collection and analysis of data or information to be used in reports, unit communications, and proposals
Coordinate unit or department wide processes such as hiring, promotion and tenure, visas, and faculty searches; ensure documents are accurate and complete and deadlines are met; translate policies and best practices into unit specific procedures
Represent the Department with both internal and external stakeholders and strategically foster relationships
Interview, train, and direct the work of other support staff, students, and wage payroll personnel
Use data driven assessment to identify areas of improvement, optimize operational effectiveness, and make recommendations to leadership on process and procedure changes
Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Lead staff members, including hiring, development, and performance management
Oversee the administrative processes for department, establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness
Manage budgets for assigned areas; approve expenditures, prepare financial and operational reports, and partner with financial offices to plan and forecast short and long range budgets
Implement unit wide projects/initiatives including recommending action steps, leading communication plans, contributing to goals and objectives, and assessing effectiveness
Direct and coordinate facility usage including room reservations, building access, and safety policies; serve as liaison to communicate facility needs
Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures
Collaborate with internal unit and University-wide offices to ensure compliance related to areas of safety, health, risk management, and records; interpret and enforce adherence to administrative and academic policies
Coordinate human resources administration activities including form processing, payroll transactions, and employee record maintenance; provide input and recommendations related to staffing needs for assigned area
Oversee the collection and analysis of data or information to be used in reports, unit communications, and proposals
Coordinate unit or department wide processes such as hiring, promotion and tenure, visas, and faculty searches; ensure documents are accurate and complete and deadlines are met; translate policies and best practices into unit specific procedures
Represent the Department with both internal and external stakeholders and strategically foster relationships
Interview, train, and direct the work of other support staff, students, and wage payroll personnel
Use data driven assessment to identify areas of improvement, optimize operational effectiveness, and make recommendations to leadership on process and procedure changes
Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities

acceptedRequired Certifications:None

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.

Salary Structure - Information on Penn State's salary structure

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Administrative Support Manager - Cell and Biological Systems

Edtech.com's Summary

Administrative Support Manager - Cell and Biological Systems Full Description

APPLICATION INSTRUCTIONS:

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