Arizona State University
Administrative Support Specialist
🇺🇸 Hybrid - Tempe, AZ
🕑 Part-Time
💰 $25 - $31 per Hour
💻 Other
🗓️ November 3rd, 2025
Edtech.com's Summary
Arizona State University is hiring a part-time Administrative Support Specialist to provide routine administrative and programmatic support to leadership at the Julie Ann Wrigley Global Futures Laboratory. The role involves managing the Senior Director's calendar, coordinating travel arrangements, preparing materials and events, processing financial forms, maintaining reports and databases, and supporting special projects to enhance team effectiveness.
Highlights
- Provides dedicated support to the Senior Director of Strategic Partnerships and Networks, including calendar management and travel planning.
- Manages international travel scheduling, reconciliation, and itinerary creation.
- Prepares and coordinates events, including PowerPoint presentations, equipment setup, RSVP management, email notifications, catering, and paperwork.
- Processes financial business forms, maintains meeting background materials, and tracks budget for the Senior Director.
- Maintains spreadsheets, databases, and prepares routine reports; prioritizes issues independently.
- Coordinates general purchasing for GSI administrative offices following ASU procurement procedures.
- Requires proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and Adobe Acrobat.
- Minimum qualifications include an Associate's degree and one year of relevant experience or equivalent combination of training and experience.
- Desired: experience supporting administrators, managing complex schedules, working with external partners, and knowledge of gender equality and sustainability.
- The position offers an hourly wage ranging from $24.76 to $30.96 depending on experience and is eligible for part-time benefits.
Administrative Support Specialist Full Description
Job Profile:Administrative Support Specialist 1 Non-Exempt
Job Family:Administrative Support
Time Type:Part time
Max Pay - Depends on experience:$30.96 USD Hourly
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Provides routine administrative and programmatic support to leadership .
Job Description:
Position Salary Range: $24.76 - $30.96 per hour; DOE
The part-time, benefits eligible, Administrative Support Specialist, will report to the Senior Director of Strategic Partnerships and Networks at Julie Ann Wrigley Global Futures Laboratory. Through Administrative Support, this position provides an opportunity to exercise initiative and enhance leadership skills. The role requires proficiency in basic administrative work and PowerPoint creation to support the team effectively. This person assists with scheduling, travel planning, itineraries and reconciliation.
Essential Duties:
- Provide dedicated administrative support to the Senior Director of Strategic Partnerships and Networks at Julie Ann Wrigley Global Futures Laboratory, including coordination of Outlook calendars, travel arrangements, and materials for meetings and presentations; where appropriate, exercise judgement and authority in managing the Senior Director's time and priorities.
- Manages travel arrangements on behalf of the Senior Director.
- Schedules international travel
- Reconciles international travel
- Creates travel itineraries
- Prepares for and coordinates all events for the Senior Director, including: Creating and/or editing PowerPoint slides or other materials as needed.
- Arranging and managing equipment and technology
- Compiling and maintaining RSVP lists
- Sending email notifications, reminders, and calendar invitations
- Placing catering orders and organizing deliveries
- Preparing all necessary paperwork related to the meetings/events in accordance with university policies and procedures
- Processes various financial business forms.
- Maintains background materials related to meetings.
- Coordinates special assignments and projects as requested (e.g., annual filing projects, updating contact lists, etc.)
- Maintains spreadsheets and databases, and prepares routine reports as needed; independently researches and prioritizes issues.
- Coordinates general purchasing for GSI administrative offices following ASU procurement processes.
- Tracks the budget for the Senior Director.
- Performs other duties as assigned.
Desired Qualifications:
- Global Experience working with external partners, experience in gender equality and/or sustainability.
- Experience with directly supporting an administrator and managing complex schedules.
- Experience using Microsoft Office applications (i.e., Excel, PowerPoint, Word, Outlook) and Adobe Acrobat to create and/or edit PDF documents.
- Experience maintaining positive working relationships with a range of internal and external stakeholders.
- Experience working effectively in team environments subject to tight deadlines and quickly changing priorities.
- Experience handling confidential and sensitive information.
- Evidence of effective verbal, written, oral, and interpersonal communication skills.
- Demonstrated knowledge of exemplary customer service principles through actively listening, acknowledging and responding to every inquiry.
- Evidence of effective problem-solving and decision-making skills in a complex organization.
- Experience in the application of Arizona State University policies and procedures.
Working Environment:
This role is eligible for In-Person, Remote or Hybrid.
- In-Person, Remote or Hybrid work will be completed part time Monday-Friday in Hawaii Standard Time (HST) working hours.
- Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.
- Hybrid work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.
Working Environment:
- Climate-controlled office setting subject to extended periods of being in a stationary position.
- Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
- Ability to clearly communicate and exchange accurate information to perform essential duties.
- Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
Department Statement:
For the 11th year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all five years the category has existed.
ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/
Driving Requirement:Driving is not required for this position.
Location:Campus: Tempe
Funding:No Federal Funding
Instructions to Apply:
Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$14621.htmld
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume/CV
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
Need help finding the right job?
We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:A fingerprint check is not required for this position.
Similar Jobs
Writing Advisors, DU Bar Success Program
University of Denver
🇺🇸 Hybrid - Denver, CO
Senior Advisor - Life Sciences
J Sargeant Reynolds Community College
🇺🇸 Henrico, VA
KIPP Forward College and Career Counselor
KIPP Public Schools
🇺🇸 Tulsa, OK
Jenny McKean Moore Writer-in-Washington
George Washington University
🇺🇸 Washington, DC
Associate Director for Student Conduct
Commonwealth University of Pennsylvania
🇺🇸 Bloomsburg, PA
