North Carolina A&T State University
Administrative Support Specialist
🇺🇸 Hybrid - Greensboro, NC
🕑 Full-Time
💰 $45K - $47K
💻 Other
🗓️ June 6th, 2025
Edtech.com's Summary
North Carolina A&T State University is hiring an Administrative Support Specialist. This role involves verifying data, writing reports, managing records, processing claims, analyzing data, and performing financial reconciliations. Additional duties include managing interactions with various stakeholders, reporting financial data, and assisting with student records.
Highlights
- Main responsibilities include financial management, data verification, and records management.
- Required skills in accounting, budgeting, auditing, and grants administration.
- Compensation ranges from $44,511 to $47,000.
- Requires a High School Diploma and one year of related office experience.
- Preferred qualifications include a Bachelor’s Degree and 3-5 years of related experience.
Administrative Support Specialist Full Description
Administrative Support Specialist
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna – State Health Benefits of North Carolina
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Posting Details
Classification Information
Position/Classification Title | Administrative Support Spec
Classification Type | SHRA
Position required to work during periods of adverse weather or other emergencies: | N - Not Mandatory
Minimum Experience/Education | High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education | 3-5 years of related office experience with a focus on financial/administrative management and record keeping. Bachelor’s Degree or equivalent combination of training and experience.
Required License or Certification |
Classification Type | SHRA
Position required to work during periods of adverse weather or other emergencies: | N - Not Mandatory
Minimum Experience/Education | High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education | 3-5 years of related office experience with a focus on financial/administrative management and record keeping. Bachelor’s Degree or equivalent combination of training and experience.
Required License or Certification |
Position Overview
Primary Purpose of Position | The range of duties includes, but is not limited to, verifying data, report writing, summarizing and reconciling information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration and fund collection or expenditures.
Primary Function of Organizational Unit | North Carolina A & T State University is a public land grant high research activity institution that is committed to dedicated teaching and learning, scholarly and creative research, and effective engagement and public service. The University enrolls over 14,000 students.
The College of Engineering, with over 2,500 students, has EAC ABET accredited undergraduate programs in Architectural, Bio-, Biological, Civil, Chemical, Computer, Electrical, Industrial, and Mechanical Engineering, as well as a CAC ABET-accredited program in Computer Science. On the Graduate level, the College has 8 Masters of Science Degree programs, and 5 Doctoral programs. The 5 research cluster areas of the College of Engineering (COE) are Autonomous Systems, Cybersecurity and Resilience, Energy and Sustainability, Healthcare Applications and Complex Systems and Networks. The College welcomes team members who thrive in an environment that embraces diversity and inclusion within the student body, faculty, and staff. Additional information about the College and the University can be found at www.ncat.edu/coe.
The Mechanical Engineering Department at North Carolina A&T offers BS, MS, and doctoral degrees. The department’s quality educational programs, excellent faculty, and world class research attract students from all over the nation and the world. Additional information about the department can be found at: https://www.ncat.edu/coe/departments/me/
The Center for Advanced Materials and Smart Structures (CAMSS), under the MEEN Department, is a world-class Center conducting research and education on the production, processing (casting, extrusion, shear rolling, etc.), characterization (microscopy, corrosion, microtomography) and testing of biomedical metals, with a particular focus on highly engineered magnesium alloys.
CAMSS has extensive facilities for materials processing and continues to attract substantial federal funding, including a second NSF-ERC, and research support from AFRL, DOD, etc. Both graduate and undergraduate students are our primary focus where we mentor and train them in all facets of the research enterprise, from experimentation to data analysis, to theses/dissertations completion as well as publications and conference proceedings/posters.
Work Hours | 8am - 5pm, Monday - Friday
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. | On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Primary Function of Organizational Unit | North Carolina A & T State University is a public land grant high research activity institution that is committed to dedicated teaching and learning, scholarly and creative research, and effective engagement and public service. The University enrolls over 14,000 students.
The College of Engineering, with over 2,500 students, has EAC ABET accredited undergraduate programs in Architectural, Bio-, Biological, Civil, Chemical, Computer, Electrical, Industrial, and Mechanical Engineering, as well as a CAC ABET-accredited program in Computer Science. On the Graduate level, the College has 8 Masters of Science Degree programs, and 5 Doctoral programs. The 5 research cluster areas of the College of Engineering (COE) are Autonomous Systems, Cybersecurity and Resilience, Energy and Sustainability, Healthcare Applications and Complex Systems and Networks. The College welcomes team members who thrive in an environment that embraces diversity and inclusion within the student body, faculty, and staff. Additional information about the College and the University can be found at www.ncat.edu/coe.
The Mechanical Engineering Department at North Carolina A&T offers BS, MS, and doctoral degrees. The department’s quality educational programs, excellent faculty, and world class research attract students from all over the nation and the world. Additional information about the department can be found at: https://www.ncat.edu/coe/departments/me/
The Center for Advanced Materials and Smart Structures (CAMSS), under the MEEN Department, is a world-class Center conducting research and education on the production, processing (casting, extrusion, shear rolling, etc.), characterization (microscopy, corrosion, microtomography) and testing of biomedical metals, with a particular focus on highly engineered magnesium alloys.
CAMSS has extensive facilities for materials processing and continues to attract substantial federal funding, including a second NSF-ERC, and research support from AFRL, DOD, etc. Both graduate and undergraduate students are our primary focus where we mentor and train them in all facets of the research enterprise, from experimentation to data analysis, to theses/dissertations completion as well as publications and conference proceedings/posters.
Work Hours | 8am - 5pm, Monday - Friday
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. | On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency | Financial Management - Budget
Duties
Performs a range of financial and business-related duties associated with specialized areas including accounting, budgeting, auditing, and grants administration. This includes accounts reconciliation, reporting financial and program data, financial projections, cash/receipts management, and facilities/inventory management. Also manages and tracks tracking income and expenses, recommends expenditures based on the needs of the work unit, tracks monthly expenses for many grants, works with faculty and scientists associated to propose budget allocations, set-up new award budgets, and monitors spending.
Required Competency
Communication - Verbal/Written
Duties
Develops and composes presentation materials and presentations for the Chair in a variety of settings. Anticipates the Chair’s needs to initiate written communication for review. Composes and/or generates correspondence assigned by the Chairperson or Directors (late fees for graduate students, letters to department donors, correspondences to students, etc.). Proofreads documents for errors, edits, coding corrections – where ensuring accuracy and professionalism is essential. Greets and positively interacts with all visitors (staff, faculty, administrators, vendors, students, parents, and everyone) courteously and with excellent customer service. Manages interactions with faculty, graduate and undergraduate students for departmental resources, scholarships and work study opportunities. Attends college level meetings and represents the department’s perspective regarding student issues and department protocol and procedures. Other responsibilities as assigned by the Chair.
Required Competency | Information/Records Administration
Duties | Processes ISA forms for faculty and release-time forms, prepare packages for new hires of faculty and students. Opens and sorts the Chair’s mail; important items should be flagged and the responses planned with the Chairperson.Generates reports and data from the student information system for undergraduate students.Maintains important department information in electronic format.Prepares student handbooks, new and updated recruitment documents, and welcome packages to new students.Keeps faculty records up to date, and keeps requests for data from faculty current.Maintains student records.Provides annual reports and special reports as needed.Manages ISA, Graduate Contracts, H-1B documents that are submitted by the department. Other duties as assigned by the Chair.Required Competency | Problem Solving
Duties | Develops and revises work standards, internal operating policies, guidelines, and procedures that directly relate to the work unit. Able to take corrective action when problems occur. Able to analyze processes on a regular basis and make changes aimed at continual improvement. Supporting administrative activities as required including those in support of education and outreach, industrial collaborations, meetings, and reviews, and for internal and external stakeholders.
Applies excellent time management skills in prioritizing and scheduling work so that all assignments are completed in a timely manner. Works with units external to the Center to solve problems with faculty, students, payroll issues, class schedules, and other work assignments.
Required Competency | Work Coordination/Planning
Duties | Assess work situations, needs, and requirements of office, researchers, staff, and students and provides recommendations. Develops and edits written documents and reports of information that usually span functional areas. Provides documentation to explain and support conclusions. Communicates information to individuals or groups. Actively listens and responds appropriately to others using the appropriate media. (e.g. phone, e-mail, etc.)
Required Competency | Program Knowledge
Duties | Maintains an ongoing understanding of and accurately complies with practices and policies of the Mechanical Engineering Department, the College of Engineering, and the University. Coordinates with other departments within the College of Engineering and other units throughout the University such as, but not limited to, the Office of Sponsored Programs, Contracts and Grants, Admissions, Financial Aid, Graduate School, Human Resources, Procurement, etc. Stays abreast of University changes regarding financial research administration as well as University policies and procedures that have an impact on the department. Conducts other duties as assigned by the Supervisor.
Position Information
Working Title | Administrative Support Specialist
Competency Level | Advanced
Position Number | 009052
Recruitment Range | $44,511 - $47,000
FLSA | Non-Exempt
Appointment Type | Permanent - Full-time
FTE | 40 hours/week, 12 months
If Time Limited, Appointment Length |
Organizational Division | Mechanical Engineering
Organizational Location | College of Engineering
Organizational Unit | Center for Advanced Materials & Smart Structures
Competency Level | Advanced
Position Number | 009052
Recruitment Range | $44,511 - $47,000
FLSA | Non-Exempt
Appointment Type | Permanent - Full-time
FTE | 40 hours/week, 12 months
If Time Limited, Appointment Length |
Organizational Division | Mechanical Engineering
Organizational Location | College of Engineering
Organizational Unit | Center for Advanced Materials & Smart Structures
Posting Detail Information
Posting Number | SHRA2960
Open Date | 06/16/2025
Close Date | 07/31/2025
Special Instructions to Applicant | You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link | https://jobs.ncat.edu/postings/37648
Open Date | 06/16/2025
Close Date | 07/31/2025
Special Instructions to Applicant | You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link | https://jobs.ncat.edu/postings/37648
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Please indicate how you learned of the vacant position for which you are applying.
- NCA&T Website
- UNC System Job Board
- Indeed.com
- NCA&T Employee
- Chronicle of Higher Education
- Inside Higher Ed
- Higher Education Recruitment Consortium
- Other_____________
- If you selected "Other" please provide the name of the resource here.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
- Copy of Education Transcripts
- High School Diploma/G.E.D.
- Certificate of Release or Discharge from Active Duty (DD-214)
- Other Document
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