Albert Einstein College of Medicine
Administrator
🇺🇸
Bronx, NY
🕑
Full-Time
💰
$120K - $128K
💻
Administrator
🗓️
June 26th, 2026
Edtech.com's Summary
Albert Einstein College of Medicine is hiring an Administrator to manage financial, human resources, facilities, and operational functions within the Department of Epidemiology and Population Health. The Administrator will oversee grant applications and financial management, handle HR processes including hiring and payroll audits, manage procurement, and supervise staff while ensuring compliance with institutional policies.
Highlights
- Oversee grant application and post-award financial management, including budget forecasting and compliance with NIH guidelines.
- Serve as the departmental representative for hiring, promotions, terminations, salary adjustments, and performance management.
- Manage procurement of supplies, equipment, and services through purchase orders, resolving issues promptly.
- Provide supervision and guidance to staff aligning with departmental and organizational policies.
- Requires a BA/BS in business administration or related field and 3-5 years of relevant experience.
- Strong preference for experience in grant and contract financial management in a research environment.
- Proficient in Microsoft Office and Windows-based systems with ability to learn new software tools.
- Demonstrated ability to manage multiple accounts and communicate financial decisions effectively to Principal Investigators and Department Chairs.
- Position involves collaboration with departments like Finance, IT, Human Resources, Auxiliary Services, and Facilities.
- Annual salary range: $120,000 to $127,500.
Administrator Full Description
POSITION RESPONSIBILITIES:
Financial Management
- Oversee the grant application process by providing budget estimates, staffing information, biosketches, publications, etc in a timely and accurate fashion.
- Independently and proactively forecast and manage accounts; provide post-award financial management of grants and contracts, including on-going tracking of actual & projected expenditures.
- Manage contracts while maintaining compliance with NIH guidelines.
- Analyze & make recommendations/decisions regarding staff & faculty funding issues.
- Prepare financial reports for grant and contract expenditures. Develop forecasts and scenarios to ensure optimal use of funds.
HR Management
- Departmental representative for all hiring, promotion, termination, salary adjustments and performance management processes.
- Prepare and review all requisitions, job change requests.
- Audit all payroll transactions related to the above activities by comparing effort reporting with the department internal records to ensure expenses are properly calculated and encumbered in the corresponding accounts.
Facilities Management
- Responsible for the procurement of supplies/equipment or services through the purchase order system. Must independently identify and resolve any issues that may arise immediately to avoid delays.
Operational Management
- Provide supervision and guidance to staff regarding departmental and organizational policies and procedures.
- May be required to develop and/or revise standard operating procedures.
QUALIFICATIONS:
BA/BS in business administration or other related field is required.
Minimum 3-5 years prior related experience.
Experience in grant and contract financial management in a research environment is strongly preferred.
In-depth knowledge of financial management principles and practices. Demonstrated competence in independent management of a large number of accounts with differing project periods. Demonstrates broad understanding of principles of financial management necessary to ensure the appropriate stewardship of university resources.
Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to Principal Investigators and Departmental Chair.
Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational abilities required.
Demonstrated ability to balance workload for a number of Principal Investigators with different kinds of grants and contracts.
Proficient in Microsoft Office and windows-based computer system required.
Adept at learning new software programs
This position will represent the department while building productive and effective relationships with various areas of the organization such as Finance, IT, Human Resources, Auxiliary Services and Facilities.
Will have direct or indirect management of professional and support staff.
Additional Information: In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. Minimum Salary Range: USD $120,000.00/Yr. Maximum Salary Range: USD $127,500.00/Yr.
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