Virginia's Community College System
Admissions and Records Technician
🇺🇸 Warsaw, VA
🕑 Full-Time
💰 $44K
💻 Enrollment
🗓️ September 15th, 2025
Edtech.com's Summary
Rappahannock Community College is hiring an Admissions and Records Technician. The technician supports the College Registrar by managing daily student registration operations, focusing on Dual Enrollment, Nursing, and Correctional Institute programs, processing student records, posting grades, preparing transfer evaluations, and assisting with graduation activities and academic calendar development.
Highlights
- Manage daily student registration operations for Dual Enrollment, Nursing, and Haynesville Correctional Institute programs.
- Process student admissions, update registration records, post grades, prepare transfer evaluations, and provide transcript services.
- Assist with graduation procedures, academic calendar development, and updating admissions and records policies.
- Interpret and apply college and Virginia Community College System (VCCS) policies independently.
- Proficiency required in Microsoft Office Suite; experience with Microsoft Access and PeopleSoft is preferred.
- Strong interpersonal, customer service, verbal and written communication skills necessary.
- Ability to handle multiple tasks, work collaboratively, and perform detailed work under pressure.
- Occasional travel between campuses may be required; operation of a state vehicle is needed.
- Full-time position with a starting salary no less than $44,000, commensurate with experience.
- Must complete a fully submitted online state application, cover letter, and resume by September 26, 2025.
Admissions and Records Technician Full Description
Admissions and Records Technician
Please see Special Instructions for more details.
A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before September 26, 2025. Resumes will not substitute for a completed state application.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Equal Opportunity Employer/Veterans/Disabled
Equal Opportunity Employer/Veterans/Disabled
Posting Details
Posting Summary
Working Title | Admissions and Records Technician
Role Title | Education Support Spec II
Role Code | 29143-SW
FLSA | Nonexempt
Pay Band | 03
Position Number | 27800072
Agency | Rappahannock Community College
Division | Rappahannock Community College (Div)
Work Location | Richmond County - 159
Hiring Range | The anticipated salary will be no less than $44,000, commensurate with experience.
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | To be determined.
Sensitive Position | No
Job Description
Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and four satellite sites.
Are you someone who wants to help students achieve their educational and professional dreams?
RCC seeks applicants for the Admissions and Records Technician position. This is a full-time, classified staff position. RCC has an excellent benefits package, and the anticipated salary will be no less than $44,000, commensurate with experience. This position will be located on the Warsaw campus.
Reporting to the College Registrar, the Admissions and Records Technician will provide assistance and information to current and prospective students, faculty, and staff as well as support the College Registrar with daily student registration operations. This position focuses on student registration for the Dual Enrollment, Nursing and Haynesville Correctional Institute programs. The incumbent will process registration to admit students, update student registration and records, post grades, prepare transfer evaluations, and provide transcript services. This role will also assist the College Registrar with graduation activities, development of the academic calendar, admissions and records forms, and updates of policies and procedures. The Admission and Records Technician will interpret policy and exercise independent judgment and decision making in the application of college and VCCS policies.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Strong interpersonal and customer service skills Excellent verbal and written communication skills Ability to work as a team member Ability to handle multiple tasks simultaneously and in an organized fashion Ability to perform detailed work under pressure Proficiency in Microsoft Office Suite Ability to interpret and implement state guidelines, State policy, VCCS policy and RCC policy
Additional Considerations | Experience in one or more college/university student service areas in either front line (direct customer service) or in the back office Experience with Microsoft Access Experience with PeopleSoft or other modern data systems Experience in higher education Experience working with a diverse population
Operation of a State Vehicle | Yes
Supervises Employees | No
Required Travel | Occasional travel between campuses may be required.
Role Title | Education Support Spec II
Role Code | 29143-SW
FLSA | Nonexempt
Pay Band | 03
Position Number | 27800072
Agency | Rappahannock Community College
Division | Rappahannock Community College (Div)
Work Location | Richmond County - 159
Hiring Range | The anticipated salary will be no less than $44,000, commensurate with experience.
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | To be determined.
Sensitive Position | No
Job Description
Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and four satellite sites.
Are you someone who wants to help students achieve their educational and professional dreams?
RCC seeks applicants for the Admissions and Records Technician position. This is a full-time, classified staff position. RCC has an excellent benefits package, and the anticipated salary will be no less than $44,000, commensurate with experience. This position will be located on the Warsaw campus.
Reporting to the College Registrar, the Admissions and Records Technician will provide assistance and information to current and prospective students, faculty, and staff as well as support the College Registrar with daily student registration operations. This position focuses on student registration for the Dual Enrollment, Nursing and Haynesville Correctional Institute programs. The incumbent will process registration to admit students, update student registration and records, post grades, prepare transfer evaluations, and provide transcript services. This role will also assist the College Registrar with graduation activities, development of the academic calendar, admissions and records forms, and updates of policies and procedures. The Admission and Records Technician will interpret policy and exercise independent judgment and decision making in the application of college and VCCS policies.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Strong interpersonal and customer service skills Excellent verbal and written communication skills Ability to work as a team member Ability to handle multiple tasks simultaneously and in an organized fashion Ability to perform detailed work under pressure Proficiency in Microsoft Office Suite Ability to interpret and implement state guidelines, State policy, VCCS policy and RCC policy
Additional Considerations | Experience in one or more college/university student service areas in either front line (direct customer service) or in the back office Experience with Microsoft Access Experience with PeopleSoft or other modern data systems Experience in higher education Experience working with a diverse population
Operation of a State Vehicle | Yes
Supervises Employees | No
Required Travel | Occasional travel between campuses may be required.
Posting Detail Information
Posting Number | CLS_4014P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/12/2025
Job Close Date | 09/26/2025
Open Until Filled |
Agency Website | www.rappahannock.edu
Contact Name |
Email | jobs@rappahannock.edu
Phone Number |
Special Instructions to Applicants | A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before September 26, 2025. Resumes will not substitute for a completed state application.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Equal Opportunity Employer/Veterans/Disabled
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88809
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/12/2025
Job Close Date | 09/26/2025
Open Until Filled |
Agency Website | www.rappahannock.edu
Contact Name |
Email | jobs@rappahannock.edu
Phone Number |
Special Instructions to Applicants | A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before September 26, 2025. Resumes will not substitute for a completed state application.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Equal Opportunity Employer/Veterans/Disabled
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88809
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Please describe your experience as it relates to this position.
(Open Ended Question) - * Describe a time when you had to provide excellent customer service at work. Please be specific.
(Open Ended Question) - * Please describe a time when you had to interpret policy. How did you verify that your interpretation was accurate?
(Open Ended Question) - * Are you proficient in Microsoft Office, to include Word and Excel?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Other Document
- Alternative Hiring Process Lette
- (877) 340-5577
- ats@ssc.vccs.edu
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