Edtech.com's Summary

New York Medical College is hiring an Admissions Coordinator who will manage all aspects of the admissions process, serving as the primary contact for prospective students and guiding them through application stages. The role involves maintaining accurate applicant data within application systems, supporting recruitment events, and providing administrative assistance to the Graduate School leadership team.

Highlights

Coordinate and support the admissions process including handling inquiries, scheduling, and document processing.
Manage TouroOne Connect and PostbacCAS application systems and maintain accurate applicant records.
Provide administrative support to Graduate School Dean, Associate Dean, and staff.
Organize recruitment and orientation events and support interview scheduling for specific programs.
Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams, Qualtrics) with preferred knowledge of PostbacCAS and Engage products.
Requires a Bachelor's Degree and 2-3 years of admissions support experience, preferably in higher education.
Must demonstrate initiative, strong communication, organizational, problem-solving, and customer service skills.
Maintain confidentiality and foster positive relationships with staff, faculty, students, and external partners.
Salary range: $41,600 to $52,000 per year.
Position is full-time with approximately 10% travel for recruitment events.

Admissions Coordinator Full Description

Overview:

Responsible for coordinating, managing, and supporting all aspects of the admissions process. This role serves as a primary point of contact for prospective students, guiding them through each stage of the application process. The coordinator handles a high volume of inquiries, maintains accurate records within the application system/CRM, and assists with the planning and execution of recruitment and orientation events.

Responsibilities:

Admissions:

Perform a variety of clerical, secretarial, and general office tasks to support the admissions process.
Respond promptly and professionally to telephone, mail, and email inquiries.
Greet visitors and schedule appointments as needed.
Prepare and process documents using advanced word processing, spreadsheet, and data entry functions.
Develop, implement, and monitor procedures related to the admissions database to ensure accuracy, efficiency, and optimal workflow.

Administrative:

Provide general administrative support, including phone coverage, meeting scheduling, mail distribution, and proofreading of departmental communications and publications.
Assist in preparing promotional materials, such as posters and brochures, for recruitment and admissions events.
Provide administrative support to Graduate School Dean, Associate Dean, Administrator, and other GSBMS staff as needed.

File Maintenance:

Maintain and organize departmental files, records, and archives in accordance with institutional policies and data retention standards.

Admissions Support

Manage the TouroOne Connect and PostbacCAS application systems, ensuring the accuracy and integrity of all applicant data. Generate standard queries, reports, and correspondence, and develop new ones as needed.
Receive, organize, and distribute application materials in a timely and accurate manner.
Review and evaluate supporting documentation for completeness and compliance with admission requirements.
Monitor and track the status of applications throughout the admissions cycle.
Maintain regular communication with applicants via phone, email, and Zoom, providing guidance and updates as needed.
Coordinate the transfer of applicant data from TouroOne Connect and PostbacCAS into Banner student records.
Maintain and organize admissions files; forward records of matriculated students to the Registrar’s Office.
Provide support for designated recruitment initiatives and prospective student leads, including participation in local travel to graduate recruitment events.
Assist with planning and execution of orientation programs and accepted student events.
Coordinate interview scheduling for the Accelerated iBMS program and support the Ph.D. admissions interview process.
Develop and distribute surveys; prepare reports for departmental use and assessment purposes.

Executive Support

Provide direct assistance to the Dean of the GSBMS as needed.
Assist in the preparation and distribution of the biannual Dean’s Report.

General Administrative Support

Provide comprehensive administrative support to the Administrator and assist with departmental operations as needed.
Greet and assist visitors, answer phone calls, and respond to inquiries received through general departmental email accounts.
Assist with special projects and initiatives within the department and in collaboration with the Dean’s Office.

Qualifications:
Education requirement:

Bachelor’s Degree

Technical/computer skills:

Strong technical ability required.
Computer proficiency in Microsoft Office (including Microsoft Word, Excel, PowerPoint, Outlook, Teams, Qualtrics).
Knowledge of PostbacCAS and Engage products preferred.

Prior experience:

Two to three years admissions support experience, preferably in a college or university setting.

Other skills/requirements:

Must be proactive, independent, and self-motivated, demonstrating initiative in planning, coordinating, and following through on responsibilities.
Strong problem-solving, organizational, and presentation skills.
Excellent oral and written communication abilities.
Ability to collaborate effectively and manage multiple tasks simultaneously.
Exceptional customer service skills and a professional, approachable demeanor.
Proven ability to establish and maintain positive working relationships with staff, faculty, administrators, and external partners.
Must exercise discretion and maintain strict confidentiality at all times.

Minimum Salary: USD $41,600.00/Yr.
Maximum Salary: USD $52,000.00/Yr.

Original Job Description

Overview:

Admissions:

Perform a variety of clerical, secretarial, and general office tasks to support the admissions process.
Respond promptly and professionally to telephone, mail, and email inquiries.
Greet visitors and schedule appointments as needed.
Prepare and process documents using advanced word processing, spreadsheet, and data entry functions.
Develop, implement, and monitor procedures related to the admissions database to ensure accuracy, efficiency, and optimal workflow.

Administrative:

Provide general administrative support, including phone coverage, meeting scheduling, mail distribution, and proofreading of departmental communications and publications.
Assist in preparing promotional materials, such as posters and brochures, for recruitment and admissions events.
Provide administrative support to Graduate School Dean, Associate Dean, Administrator, and other GSBMS staff as needed.

File Maintenance:

Maintain and organize departmental files, records, and archives in accordance with institutional policies and data retention standards.

Admissions Support

Manage the TouroOne Connect and PostbacCAS application systems, ensuring the accuracy and integrity of all applicant data. Generate standard queries, reports, and correspondence, and develop new ones as needed.
Receive, organize, and distribute application materials in a timely and accurate manner.
Review and evaluate supporting documentation for completeness and compliance with admission requirements.
Monitor and track the status of applications throughout the admissions cycle.
Maintain regular communication with applicants via phone, email, and Zoom, providing guidance and updates as needed.
Coordinate the transfer of applicant data from TouroOne Connect and PostbacCAS into Banner student records.
Maintain and organize admissions files; forward records of matriculated students to the Registrar’s Office.
Provide support for designated recruitment initiatives and prospective student leads, including participation in local travel to graduate recruitment events.
Assist with planning and execution of orientation programs and accepted student events.
Coordinate interview scheduling for the Accelerated iBMS program and support the Ph.D. admissions interview process.
Develop and distribute surveys; prepare reports for departmental use and assessment purposes.

Executive Support

Provide direct assistance to the Dean of the GSBMS as needed.
Assist in the preparation and distribution of the biannual Dean’s Report.

General Administrative Support

Provide comprehensive administrative support to the Administrator and assist with departmental operations as needed.
Greet and assist visitors, answer phone calls, and respond to inquiries received through general departmental email accounts.
Assist with special projects and initiatives within the department and in collaboration with the Dean’s Office.

Qualifications:
Education requirement:

Bachelor’s Degree

Technical/computer skills:

Strong technical ability required.
Computer proficiency in Microsoft Office (including Microsoft Word, Excel, PowerPoint, Outlook, Teams, Qualtrics).
Knowledge of PostbacCAS and Engage products preferred.

Prior experience:

Two to three years admissions support experience, preferably in a college or university setting.

Other skills/requirements:

Must be proactive, independent, and self-motivated, demonstrating initiative in planning, coordinating, and following through on responsibilities.
Strong problem-solving, organizational, and presentation skills.
Excellent oral and written communication abilities.
Ability to collaborate effectively and manage multiple tasks simultaneously.
Exceptional customer service skills and a professional, approachable demeanor.
Proven ability to establish and maintain positive working relationships with staff, faculty, administrators, and external partners.
Must exercise discretion and maintain strict confidentiality at all times.

Minimum Salary: USD $41,600.00/Yr.
Maximum Salary: USD $52,000.00/Yr.

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