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University of the Pacific

Admissions Coordinator

🇺🇸 San Francisco, CA 🕑 Full-Time 💰 $34 per Hour 💻 Enrollment 🗓️ March 5th, 2026
FERPA Rive

Edtech.com's Summary

University of the Pacific is hiring an Admissions Coordinator. The role involves supporting and coordinating all aspects of admissions for various postgraduate and advanced standing programs, advising prospective students, managing application processes using specialized software, and assisting with events and outreach activities aligned with the school's mission and values.

Highlights
  • Advise prospective and current applicants on admissions requirements, deadlines, and program details.
  • Manage admissions processes including application receipt, file review, fee processing, and correspondence using Banner, PASS, WebAdMIT, CAAPID, and National Matching Service.
  • Serve as primary contact for applicants and resolve inquiries regarding technical or procedural issues.
  • Maintain accurate admissions data and prepare reports for internal stakeholders.
  • Coordinate applicant interviews, admissions committee meetings, and prepare related materials.
  • Support admissions-related events and outreach activities such as orientation, recruitment, and student receptions.
  • Collaborate with university departments like Academic Affairs, Registrar, Financial Aid, and Student Affairs for smooth onboarding of accepted students.
  • Proficiency required in Microsoft Word, Excel, Access, PowerPoint, Outlook, Qualtrics, and WebAdMIT software.
  • Minimum qualifications include two years of admissions or student services experience, high school diploma or equivalent; bachelor’s degree preferred.
  • Compensation starts at $34.26 per hour with consideration of qualifications, experience, and organizational factors.

Admissions Coordinator Full Description

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Posting Details
Position Information
Job Title Admissions Coordinator
Union Level V
Department Student Services (SF)
Campus San Francisco
Posting Number 201304253P
Full or Part Time Full Time
Number of Months 12
Work Schedule
M-F
Position End Date
Open Date 02/27/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicants
For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship
This position is not eligible for a visa sponsorship now or in the future.
Position Summary Information
Primary Purpose
Under the supervision of the Associate Dean for admissions and student affairs, supports and coordinates all aspects of the admissions process for post-graduate, internship, fellowship, residency, and advanced standing programs (orthodontics, endodontology, dental sleep medicine, oral & maxillofacial surgery, anesthesiology, special care/ hospital dentistry, global dental educators) as well as advising for other programs (DDS, IDS, DH). This position also assists with events, initiatives, and outreach activities that promote the school’s mission, vision, and values.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Essential Functions
  • Advise, communicate, and provide timely information to prospectives and applicants regarding admissions requirements, pre-requisites, deadlines, application statuses, and program details.
  • Coordinate all aspects of the admissions process, including application receipt, file review, fee processing, deposit tracking, and applicant correspondence through platforms such as Banner, PASS, WebAdMIT, CAAPID, National Matching Service, and other related systems.
  • Serve as the primary contact for applicants and assist in resolving technical, procedural, or status-related inquiries.
  • Maintain accurate and up-to-date admissions data, records, and reports to support decision-making by program directors, and the Offices of Admissions, Academic Affairs, and institutional research.
  • Maintain and analyze admissions statistics, applicant demographics, and yield data; prepare summary reports for internal and external stakeholders.
  • Assist in ensuring compliance with university, accreditation, and federal guidelines for data handling, FERPA, and document retention.
  • Coordinate and schedule applicant interviews and admissions committee meetings; prepare candidate files and applicant data for committee review, applicant data summaries, and reviewer materials.
  • Provide committees and faculty with training and technical support for admissions systems, evaluation rubrics, and holistic review practices.
  • Coordinate, support and represent the school at admissions-related programs and recruitment events, including, but limited to:
    • Matriculation / Orientation Week
    • Dugoni Discovery Day
    • Annual Admissions Meeting
    • Pre-Clinical Simulation Course
Coordinate outreach/yield activities, including accepted student receptions, virtual information sessions, student panels and campus tours. Develop and deliver presentations and materials for admissions events, committee orientations, and recruitment activities. Collaborate with the university units to update and maintain admissions web pages, catalogs, brochures, digital media, and social platforms. Work collaboratively with Academic Affairs, Registrar, Financial Aid, and Student Affairs to ensure smooth onboarding and matriculation of accepted students and residents. Prepare accepted student files, transcripts, and documentation for transfer to appropriate departments. Provide coverage and cross-support for admissions/student services staff. Perform all other duties as assigned by Associate Dean or designee.
Minimum Qualifications
Knowledge of:
  • Student admissions procedures and protocol.
  • Intermediate Microsoft Word, Excel, Access, PowerPoint, Outlook, Qualtrics and WebAdMIT.
  • Principles of business letter/report writing.
Experience:
  • Minimum of two years’ office experience in admissions/student services office or combination of related higher education work experience.
  • Experience in admission-management software/centralized application services (WebAdMIT).
Education:
  • High school diploma or equivalent.
Working Conditions:
  • Position is full-time, 7.5 hours per day, 5 days per week.
  • Occasional weekend or evening assignments may occur during various school events.
  • May involve some travel.
Preferred Qualifications
Experience:
  • Experience working with graduate program admissions helpful.
  • Experience in an educational institution in student services/academic affairs helpful.

Ability to:
  • Accurately communicate admissions requirements, processes, and protocol.
  • Communicate effectively with students, faculty, staff, and public.
  • Effectively manage multiple projects and assignments and meet deadlines.
  • Respond to last-minute changes appropriately and professionally.
  • Work independently and in a team environment.
  • Maintain confidentiality of information.
  • Compose/edit professional business letters and reports.
  • Follow instructions.
  • Project a professional and helpful demeanor.
  • Provide excellent customer service to all constituencies.
  • Type 65 wpm.
Education:
  • Bachelor’s degree preferred.
Other:
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.
  • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
  • Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work performed is primarily general office/administrative with frequent use of computer keyboard, mouse, and phone.
  • Requires sitting majority of the working day; occasional standing, walking, bending, and reaching.
  • Occasional lifting of up to 25 lbs should be anticipated.
Hiring Range $34.26 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement
University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this employment opportunity?
    • University of the Pacific Website
    • Asianlife.com
    • Blackperspective.com
    • CentralValleyJobs.com
    • Craigslist
    • Dice.com
    • Higheredjobs.com
    • Hispanic-Jobs.com
    • Indeed.com
    • Insidehighered.com
    • LinkedIn
    • Lgbtconnect.com
    • Metrochamber.org
    • Monster.com
    • Thelaa.org
    • SimplyHired.com
    • Workplacediversity.com
    • Association of American Colleges and Universities (AAC&U)
    • Chronicle of HIgher Education
    • Diverse Issues in Higher Education
    • EDUCAUSE
    • Higher Education Recruitment Consortium (HERC)
    • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
    • Modesto Bee
    • Pacific Employee
    • Personal Referral
    • Professional or Association Listserv
    • Publication or website from a professional organization
    • Sacramento Bee
    • San Francisco Chronicle
    • Stockton Record
    • Agency Referral
    • Other Online Job Board

  2. * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:

    Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?

    • Yes
    • No

  3. * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:

    Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?

    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application

Optional Documents

  1. Other Document
University of the Pacific / 3601 Pacific Ave, Stockton, CA 95211
human_resources@pacific.edu human_resources@pacific.edu / 209.946.2124
       

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