Edtech.com's Summary

Concorde Career Colleges, Inc. is hiring an Admissions Coordinator. This role involves being the expert on admissions administrative processes, ensuring accurate data management, managing documentation collection, and supporting the admissions operations from inquiry to enrollment. The position also includes responsibilities like sending communications, scheduling exams, generating reports, processing student documentation, and providing training to staff.

Highlights

Main responsibilities: Data management, documentation collection, and admissions process support.
Required skills: Advanced database management, Microsoft Outlook and Excel proficiency.
Essential qualifications: HS Diploma or GED, Bachelor's preferred.
Experience with CAMPUS VUE, Broadleaf, and CRM preferred.
Maintains and updates enrollment spreadsheets and student documentation.
Supports events such as referral events, open houses, and orientations.
Assists with test scores entry and follows up on missing data.
Trains staff on admissions processes to ensure consistency.

Admissions Coordinator Full Description

Overview:

The Admissions Coordinator serves as the campus subject matter expert for admissions administrative processes and ensures accurate, consistent data management through staff training and support. This role also manages documentation collection and supports admissions operations from inquiry through enrollment. Responsibilities:

As requested by the Director of Admissions:
- Send daily emails: Financial Aid calendar, HESI schedules, and appointment updates
- Schedule all campus and virtual HESI exams and manage related communications
- Generate and distribute timely, accurate reports
Enter and maintain accurate data in Conext and CNex for inquiries, interviews, enrollment agreements, and status changes
Confirm entry of test scores; follow up on missing data
Process enrollments and track student documentation from interview through start date
Scan, track, and verify student documents, including transcripts and POG items
Maintain and update enrollment spreadsheets
Cover front desk duties and switchboard relief as needed
Support events: referral events, open houses, orientations, and start days
Maintain admissions collateral and communication tools (e.g., presentations, handouts, electronic equipment)
Order and manage student uniforms, background checks, and admissions materials
Open/close start dates in BroadLeaf and create email templates as needed
Train staff on admissions processes and data entry to ensure consistency
Stay up to date and inform team on policy, catalog, and tuition changes
Assist with COS forms and notify reps when student summaries are complete
Collect and process waitlist program documents (e.g., DH)
Submit and track transcripts for transfer credit review
Process foreign POG translations and evaluations
Prepare and send acceptance, alternate, and denial letters
Systems & Technology
Maintain TourTab devices and monitor usage logs
Manage orientation check-in and student tracking in CNex
Support other campuses in the absence of their Admissions Coordinators
Assist the DOA, other department managers, and Regional Director of Admissions as needed
Other duties as assigned

Qualifications:

HS Diploma or GED (required)
Bachelor's Degree and Business Administration or related field (preferred)
Advanced knowledge of database management and data entry (required)
Intermediate Microsoft Outlook and Excel skills (required)
Minimum of one (1) year of experience in CAMPUS VUE, Broadleaf and CRM (preferred)

Possesses exceptional customer service skills
Detail-oriented with a strong focus on accuracy and quality of work
Applies knowledge and skills to complete tasks with minimal supervision
Identifies straightforward problems and recommends potential solutions
Communicates clearly and effectively with peers and stakeholders
Demonstrates active listening and empathy in interactions
Participates in presentations or facilitates small group discussions
Manages multiple tasks in a dynamic environment
Uses productivity software and collaboration tools with confidence
Shows initiative and accountability for assigned outcomes
Make timely decisions that keep the organization moving forward
Apply effective and efficient processes with a focus on continuous improvement
Build open and comfortable relationships with diverse groups
Learn actively from both successes and failures while solving new problems

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders
Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
No travel required

Original Job Description

Overview:

As requested by the Director of Admissions:
- Send daily emails: Financial Aid calendar, HESI schedules, and appointment updates
- Schedule all campus and virtual HESI exams and manage related communications
- Generate and distribute timely, accurate reports
Enter and maintain accurate data in Conext and CNex for inquiries, interviews, enrollment agreements, and status changes
Confirm entry of test scores; follow up on missing data
Process enrollments and track student documentation from interview through start date
Scan, track, and verify student documents, including transcripts and POG items
Maintain and update enrollment spreadsheets
Cover front desk duties and switchboard relief as needed
Support events: referral events, open houses, orientations, and start days
Maintain admissions collateral and communication tools (e.g., presentations, handouts, electronic equipment)
Order and manage student uniforms, background checks, and admissions materials
Open/close start dates in BroadLeaf and create email templates as needed
Train staff on admissions processes and data entry to ensure consistency
Stay up to date and inform team on policy, catalog, and tuition changes
Assist with COS forms and notify reps when student summaries are complete
Collect and process waitlist program documents (e.g., DH)
Submit and track transcripts for transfer credit review
Process foreign POG translations and evaluations
Prepare and send acceptance, alternate, and denial letters
Systems & Technology
Maintain TourTab devices and monitor usage logs
Manage orientation check-in and student tracking in CNex
Support other campuses in the absence of their Admissions Coordinators
Assist the DOA, other department managers, and Regional Director of Admissions as needed
Other duties as assigned

Qualifications:

HS Diploma or GED (required)
Bachelor's Degree and Business Administration or related field (preferred)
Advanced knowledge of database management and data entry (required)
Intermediate Microsoft Outlook and Excel skills (required)
Minimum of one (1) year of experience in CAMPUS VUE, Broadleaf and CRM (preferred)

Possesses exceptional customer service skills
Detail-oriented with a strong focus on accuracy and quality of work
Applies knowledge and skills to complete tasks with minimal supervision
Identifies straightforward problems and recommends potential solutions
Communicates clearly and effectively with peers and stakeholders
Demonstrates active listening and empathy in interactions
Participates in presentations or facilitates small group discussions
Manages multiple tasks in a dynamic environment
Uses productivity software and collaboration tools with confidence
Shows initiative and accountability for assigned outcomes
Make timely decisions that keep the organization moving forward
Apply effective and efficient processes with a focus on continuous improvement
Build open and comfortable relationships with diverse groups
Learn actively from both successes and failures while solving new problems

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders
Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
No travel required

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