Edtech.com's Summary

Oregon Health & Science University is hiring an Admissions Counselor (Administrative Coordinator). The role focuses on developing recruitment strategies for graduate programs and managing the entire admissions application process. It requires building relationships with prospective students and various community partners while ensuring accurate application processing and reporting.

Highlights

Develop and implement recruitment plans for graduate programs and represent the university at events and virtual sessions.
Advise prospective students on admissions requirements, application timelines, and program options.
Manage application files, review materials per admissions policies, and maintain data integrity in CRM and student information systems.
Coordinate with academic departments, marketing, and communications to support recruitment and outreach efforts.
Report on recruitment trends and recommend improvements based on data analysis.
Proficiency with CRM systems such as Salesforce, Microsoft Office Suite, and virtual communication tools.
Required: Four years of general office experience or relevant degree plus experience, with 2-4 years in college admissions or student services.
Preferred: Master’s degree in higher education or related field, experience in university recruitment and application processing, and bilingual/multilingual abilities.
Position requires some travel, professional dress, and the ability to work both independently and collaboratively.
Employment is full-time (Monday to Friday, 8:00am - 5:00pm) with some early morning, evening, and weekend hours.

Admissions Counselor (Administrative Coordinator) Full Description

Department Overview:

The Admissions Counselor plays a dual role supporting both the outreach and enrollment efforts of the university. This position is responsible for developing and executing recruitment strategies to attract a diverse and qualified applicant pool, while also managing the end-to-end application review and processing workflow. Serving as an admissions counselor with a focus on graduate programs, this individual provides personalized guidance to prospective students from initial inquiry through enrollment.

Function/Duties of Position:

Recruitment and Counseling

Develop and implement recruitment plans for assigned graduate programs
Represent the university at college fairs, school visits, community events, and virtual sessions.
Deliver presentations to prospective students and families about academic offerings, application procedures, financial aid, and student life.
Build and maintain strong relationships with college advisors, and community-based organizations.
Advise and counsel prospective students on admissions requirements, timelines, and program options.
Counsel denied applicants on ways to strengthen application for future years.
Other duties as assigned

Admissions Processing

Manage application files for assigned programs, ensuring timely and accurate processing of documents.
Review applications and supporting materials in accordance with admissions policies and program-specific requirements.
Ensure data integrity in the admissions software, student information system, and reporting tools.
Collaborate with operations and technical teams to troubleshoot application or system issues.
Assist other Admissions Counselors with processing as needed
Other duties as assigned

Collaboration and Coordination

Serve as a liaison to academic departments and support units to align recruitment and processing efforts.
Coordinate with marketing and communications on outreach materials, email campaigns, and social media content tailored to prospective students.
Assist in organizing and executing on-campus and virtual recruitment events, open houses, and admitted student days.
Other duties as assigned

Reporting and Continuous Improvement

Report on recruitment trends, applicant conversion rates, and yield strategies.
Make data-informed recommendations to improve the recruitment pipeline and streamline processing procedures.
Participate in staff training, professional development, and process enhancement initiatives.
Other duties as assigned

Required Qualifications:

Four years of general office or secretarial experience; OR
An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelor’s degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience.
2–4 of the required years of professional experience should be in college admissions or student services.
Strong communication, organizational, and interpersonal skills.
Ability to work independently and as part of a collaborative team.
Proficiency with CRM systems (e.g., salesforce), Microsoft Office Suite, and virtual communication tools.
Valid Driver’s License
Ability to perform the job duties with or without accommodation.

Preferred Qualifications:

Master’s preferred in higher education, student affairs, or related field.
Experience with both recruitment and application processing in a university setting.
Knowledge of best practices in holistic application review and student engagement.
Familiarity with a specific student population (e.g., transfer, international, nursing, first-gen).
Bilingual or multilingual abilities

Additional Details:
This is a full time, fixed position, with hours typically between 8:00am - 5:00pm. Some early morning, evening, and weekend hours will be required. This person will travel as a representative of the School of Nursing. This person will work in a shared office space and have a work station that is placed in a high traffic area. Office noise and interruptions from internal and external audiences including multiple phone lines, visitors, and activities directly outside of the office will be frequent. Professional Dress - This unit has a professional dress code and all members are expected to dress in attire appropriate to the work place. Unit members may be required to wear an institutional logo'd shirt/polo during institutional specific events.

Why apply to OHSU?: We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu

Original Job Description

Department Overview:

Recruitment and Counseling

Develop and implement recruitment plans for assigned graduate programs
Represent the university at college fairs, school visits, community events, and virtual sessions.
Deliver presentations to prospective students and families about academic offerings, application procedures, financial aid, and student life.
Build and maintain strong relationships with college advisors, and community-based organizations.
Advise and counsel prospective students on admissions requirements, timelines, and program options.
Counsel denied applicants on ways to strengthen application for future years.
Other duties as assigned

Admissions Processing

Manage application files for assigned programs, ensuring timely and accurate processing of documents.
Review applications and supporting materials in accordance with admissions policies and program-specific requirements.
Ensure data integrity in the admissions software, student information system, and reporting tools.
Collaborate with operations and technical teams to troubleshoot application or system issues.
Assist other Admissions Counselors with processing as needed
Other duties as assigned

Collaboration and Coordination

Serve as a liaison to academic departments and support units to align recruitment and processing efforts.
Coordinate with marketing and communications on outreach materials, email campaigns, and social media content tailored to prospective students.
Assist in organizing and executing on-campus and virtual recruitment events, open houses, and admitted student days.
Other duties as assigned

Reporting and Continuous Improvement

Report on recruitment trends, applicant conversion rates, and yield strategies.
Make data-informed recommendations to improve the recruitment pipeline and streamline processing procedures.
Participate in staff training, professional development, and process enhancement initiatives.
Other duties as assigned

Required Qualifications:

Four years of general office or secretarial experience; OR
An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelor’s degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience.
2–4 of the required years of professional experience should be in college admissions or student services.
Strong communication, organizational, and interpersonal skills.
Ability to work independently and as part of a collaborative team.
Proficiency with CRM systems (e.g., salesforce), Microsoft Office Suite, and virtual communication tools.
Valid Driver’s License
Ability to perform the job duties with or without accommodation.

Preferred Qualifications:

Master’s preferred in higher education, student affairs, or related field.
Experience with both recruitment and application processing in a university setting.
Knowledge of best practices in holistic application review and student engagement.
Familiarity with a specific student population (e.g., transfer, international, nursing, first-gen).
Bilingual or multilingual abilities

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Admissions Counselor (Administrative Coordinator)

Edtech.com's Summary

Admissions Counselor (Administrative Coordinator) Full Description

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