Bowdoin College
Admissions Department Coordinator
🇺🇸 Brunswick, ME
🕑 Full-Time
💰 $22 - $23 per Hour
💻 Enrollment
🗓️ August 25th, 2025
CRM
Edtech.com's Summary
Bowdoin College is hiring an Admissions Department Coordinator. The role involves supporting daily operations in the Admissions Office by managing visitor reception, coordinating logistics for visits and events using the admissions CRM (Slate), handling communications, supervising student workers, and supporting various administrative projects to maintain office efficiency.
Highlights
- Serve as first point of contact for campus visitors at the Admissions reception desk.
- Plan and manage logistics for visits and events using Slate CRM.
- Answer phone calls and respond to emails.
- Recruit, train, and supervise student workers.
- Support a range of administrative projects to ensure office efficiency.
- Required proficiency in MS Office and ability to learn new technology.
- High school diploma or GED required; some college coursework preferred.
- Two years of administrative support experience, preferably in an academic setting; event coordination or reception experience highly preferred.
- Hourly pay range: $21.85 – $23.00.
- Comprehensive benefits include health insurance (medical, vision, dental), retirement plan with 10.12% annual contribution, life and disability insurance, paid time off and parental leave, access to campus facilities, and wellness classes.
Admissions Department Coordinator Full Description
Admissions Department Coordinator
Please see Special Instructions for more details.
If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
Title | Admissions Department Coordinator
Posting Number | S01470JP
Department | Admissions Office
ob Summary | The Admissions Department Coordinator plays a key role in supporting the day-to-day operations of the Admissions Office. Reporting directly to the Admissions Operations Manager, this position combines exceptional customer service with strong organizational and administrative skills. The Coordinator is responsible for serving as the first point of contact for campus visitors at the Admissions reception desk and ensuring a smooth and welcoming experience for all planning and managing logistics for visits and events using the admissions CRM (Slate) answering phone calls and responding to emails recruiting, training, and supervising student workers supporting a range of administrative projects that keep the office running efficiently
Compensation, Benefits, and Perks:The hourly range for this position is expected to be: $21.85 – $23.00 A variety of health insurance plans (Medical – effective date of hire, Vision, Dental) Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required! Life and Disability Insurance Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked). Paid Holidays and Special Days Off Paid Parental Leave (Available after one year of service) Access to many of the College’s facilities including the gym and pool (Including household members) Free fitness and wellness classes And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements | High school diploma or GED required; some college coursework preferredAdvanced proficiency in MS Office and the proven ability and initiative to learn technology Excellent verbal and written communication skills Excellent customer service and interpersonal skills Ability to manage multiple tasks simultaneously, coordinate projects efficiently, and maintain accurate and organized data Ability to be flexible and solutions-oriented, with a creative approach to serving varied stakeholder groups Ability to anticipate future needs, prioritize effectively, and drive work forward independently
Experience Requirements and/or Equivalents | Two years of experience in an administrative support role, preferably in an academic setting Experience in reception and/or event coordination highly preferred
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours | This is an on-site, full-time year-round position (0.94 FTE) working 37.5 hours per week from Monday to Friday from 8:30 am to 5:00 pm.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
#bcindeed
About Bowdoin | Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift |
Employment Category | Full Time Year Round
FTE | 0.94
Benefits Eligible | Yes
Pay Type | Hourly
Background Check Package Requirements | Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? | No
Is a pre-placement physical required for this position? | No
Posting Date | 08/19/2025
Applications Accepted Until |
Open Until Filled | No
Type of Posting | Internal/External
Special Instructions to Applicants | If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information | Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Posting Number | S01470JP
Department | Admissions Office
ob Summary | The Admissions Department Coordinator plays a key role in supporting the day-to-day operations of the Admissions Office. Reporting directly to the Admissions Operations Manager, this position combines exceptional customer service with strong organizational and administrative skills. The Coordinator is responsible for serving as the first point of contact for campus visitors at the Admissions reception desk and ensuring a smooth and welcoming experience for all planning and managing logistics for visits and events using the admissions CRM (Slate) answering phone calls and responding to emails recruiting, training, and supervising student workers supporting a range of administrative projects that keep the office running efficiently
Compensation, Benefits, and Perks:The hourly range for this position is expected to be: $21.85 – $23.00 A variety of health insurance plans (Medical – effective date of hire, Vision, Dental) Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required! Life and Disability Insurance Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked). Paid Holidays and Special Days Off Paid Parental Leave (Available after one year of service) Access to many of the College’s facilities including the gym and pool (Including household members) Free fitness and wellness classes And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements | High school diploma or GED required; some college coursework preferredAdvanced proficiency in MS Office and the proven ability and initiative to learn technology Excellent verbal and written communication skills Excellent customer service and interpersonal skills Ability to manage multiple tasks simultaneously, coordinate projects efficiently, and maintain accurate and organized data Ability to be flexible and solutions-oriented, with a creative approach to serving varied stakeholder groups Ability to anticipate future needs, prioritize effectively, and drive work forward independently
Experience Requirements and/or Equivalents | Two years of experience in an administrative support role, preferably in an academic setting Experience in reception and/or event coordination highly preferred
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours | This is an on-site, full-time year-round position (0.94 FTE) working 37.5 hours per week from Monday to Friday from 8:30 am to 5:00 pm.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
#bcindeed
About Bowdoin | Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift |
Employment Category | Full Time Year Round
FTE | 0.94
Benefits Eligible | Yes
Pay Type | Hourly
Background Check Package Requirements | Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? | No
Is a pre-placement physical required for this position? | No
Posting Date | 08/19/2025
Applications Accepted Until |
Open Until Filled | No
Type of Posting | Internal/External
Special Instructions to Applicants | If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information | Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this position?
- Indeed.com
- Chronicle of Higher Education
- Diverse Issues in Higher Ed
- Glassdoor
- Google Search
- HigherEdJobs.com
- InsideHigherEd.com
- MANP
- Maine Job Link
- LiveandWorkinMaine.com
- Employee Referral
- Bowdoin College Website
- Radio Ad
- TechMaine
- NCAA
- CASE
- Other
- If you answered Employee Referral or Other, please specify here:
(Open Ended Question)
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
- Cover Letter
Optional Documents
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Confidential arrangements will be made if you have a disability or require an accommodation in completing the application or in the interview process. Please notify Human Resources at (207) 725-3837 in advance so all necessary arrangements can be made confidentially.
Staff & Casual contact:
careers@bowdoin.edu
Faculty contact:
facultycareers@bowdoin.edu
(t)207-725-3837
216 Maine Street, Brunswick, ME 04011
Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.
Confidential arrangements will be made if you have a disability or require an accommodation in completing the application or in the interview process. Please notify Human Resources at (207) 725-3837 in advance so all necessary arrangements can be made confidentially.
Staff & Casual contact:
careers@bowdoin.edu
Faculty contact:
facultycareers@bowdoin.edu
(t)207-725-3837
216 Maine Street, Brunswick, ME 04011
Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.
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